Meeting minutes 2018-10-16 19:00 UTC

Attending

  • Kat
  • Britt
  • Tom
  • Sebastian
  • Vivia
  • Stathis
  • Steve
  • Ben

Action items

  • Old ACTION: Tom will file tasks and assign to Caroline to request more graphics for the website
  • ACTION: Everyone to finish adding keynote submissions by next week and review the week after
  • ACTION: Vivia to look into cost for more substantial snacks (costs to be kept private for now)
  • ACTION: Local team to check for required sponsorship brochure changes from last years brochure
  • ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected
  • ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure
  • ACTION: Britt to encourage Sri upload relevant videos for keynote selection
  • ACTION: Everyone to add information about suggested keynote speakers to the ticket
  • ACTION: Stathis to ask the STAY HYBRID YOUTH HOSTEL if they can reserve rooms for us, have a discount booking code or have GUADEC buy rooms

Minutes

  • [Spend 15 minutes figuring out why Jitsi isn't working]
  • Keynotes

    • https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/35

    • We have space for 1-2 keynotes
    • Each keynote will take up the place of 2-6 talks
    • [Discuss individual speakers, see private issue for more information about options]
    • Britt is asking for more information about who the speakers are
    • Stathis suggests check out existing talks if we don't know the people already
    • Postpone the decision to give people time to review the proposals
    • ACTION: Everyone to finish adding keynote submissions by next week and review the week after
  • Sponsors
    • [Discussed and minuted in a private issue]
    • In summary, we can offer similar things in the 2019 brochure as we did in 2018
    • ACTION: Vivia to look into cost for more substantial snacks (costs to be kept private for now)
    • ACTION: Local team to check for required sponsorship brochure changes from last years brochure
    • ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected
    • ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure
  • Accommodation

    • https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/36

    • We have an offer for a hotel with different rooms housing up to 184 (165 not using doubles) people
    • It is around 2.5km, 30min walk and there are frequent busses
    • Can we reserve the rooms for GUADEC attendees without booking them ourselves?
    • We should tell the bus company about the
    • ACTION: Stathis to ask the STAY HYBRID YOUTH HOSTEL if they can reserve rooms for us, have a discount booking code or have GUADEC buy rooms

Postponed for the next meeting

  • Website
    • Main
    • Paper submission
  • Venue - next steps
  • Video/Audio recording

GUADEC/2019/Meetings/20181016 (last edited 2018-10-17 13:09:05 by EkaterinaGerasimova)