• Minutes: http://meetbot.gnome.org/guadec/2016/guadec.2016-02-24-20.20.html

• Minutes (text): http://meetbot.gnome.org/guadec/2016/guadec.2016-02-24-20.20.txt

• Log: http://meetbot.gnome.org/guadec/2016/guadec.2016-02-24-20.20.log.html

People Present

• benzea
• afranke
• sils_
• moggi
• puiterwijk

Action Items, by person

• benzea
  • benzea to ping CCC VOC team again
  • benzea to ask florolf about time for setup
  • benzea to get contract from the university asap
  • benzea to make sure workshops get discussed again later
  • benzea to put sponsorship perks and student sales pitch on next agenda
  • benzea to look at embed/link to a better map
• moggi
  • moggi to look into accomodation booking for sponsored people (after 10th of march)
• andreasn
  • andreasn will be doing badges for us soon
• **UNASSIGNED**
  • everyone please have a look at the coc that is on the website right now and comment on whether they are fine with it

Edited minutes

Meeting started by benzea at 20:20:17 UTC.

Meeting summary

• Video
  • The VOC team may not have people around for GUADEC, but will plan for now as if we can use them for the purpose of venue booking
  • florolf said that 3 hours on the day before would be good for them, but see venue times below

  • LINK: https://wiki.gnome.org/GUADEC/2016/Video

  • ACTION: benzea to ping CCC VOC team again
• Core days venue times
  • We prefer setting up in the morning if this works for the video team
  • Core days 9:30 to 19:30, except on friday 8:00 (if we can get away without setup time on thursday
  • ACTION: benzea to ask florolf about time for setup
• Contracts

  • LinuxTag is reviewing the contractual stuff internally right now

    • There will be a call next Wednesday

    • We can go ahead and get the university to write up the venue contract with LinuxTag

  • ACTION: benzea to get contract from the university ASAP
• Accomodation
  • ACTION: moggi to look into accomodation booking for sponsored people (after 10th of march)
• Keynotes
  • There are currently two suggestions

  • LINK: https://wiki.gnome.org/GUADEC/2016/Keynotes

• Workshops

  • LINK: https://wiki.gnome.org/GUADEC/2016/Workshops

  • There are 3-4 workshops that we can likely offer
  • Some help is needed for workshop management
  • We need a registration system
  • General consensus is that it makes sense to have mandatory payments professional attendees
  • We won't ask for donations directly for workshops, even with people attending for free
  • ACTION: benzea to make sure workshops get discussed again later
• Code of conduct
  • ACTION: everyone please have a look at the coc that is on the website right now and comment on whether they are fine with it
• Sponsors
  • Help in writing to sponsors and finding contact information is always needed
  • Further discussion is postponed
• Announcement
  • benzea has talked to the engagement team
  • Help with twitter feed would be welcome
  • Website has been mostly updated, should still get some improvements (e.g. map, links to bahn.de search)
  • ACTION: benzea to look at embed/link to a better map
• Website

  • LINK: http://wp-osm-plugin.hanblog.net/add-a-map-with-marker-and-html-popup-in-wordpress/

  • AGREED: regcfp will be our software for registration and CfP unless this should be revisited for good reasons next week
• Misc
  • ACTION: andreasn will be doing badges for us soon
  • We have some initial information about visa letters on the wiki (German), next step will be making some draft letters
  • ACTION: benzea to put sponsorship perks and student sales pitch on next agenda