Foundation Board Minutes for Tue, October 3rd 2017, 17:00 UTC

Next meeting date Tue, October 10th 2017, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20171003

Attending

  • Allan Day
  • Alexandre Franke
  • Zeeshan Ali
  • Nuritzi Sanchez

  • Neil McGovern

  • Cosimo Cecchi
  • Rosanna Yuen

Regrets

  • Meg Ford

Missing

  • Carlos Soriano

Agenda for 2017-10-03

  • Berlin & social events sync

Minutes

  • Berlin & social events sync

    • https://wiki.gnome.org/Hackfests/Foundation2017

    • GNOME Beer event + pizzas at c-base on Saturday
    • VOTE: allocate 100€ for pizzas
      • +1 Unanimous. PASSED
    • ACTION: Nuritzi to update the wiki
    • ACTION: Nuritzi to send an email to foundation-list, local mailing list if there is one

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

  • Foundation hackfest processing
    • Misunderstanding has been confirmed
      • TC thought we had allocated a special budget, outside of TC fund
      • Alexandre hasn’t booked yet, still waiting for confirmation since there were questions about his initial request
      • TC is also busy with GNOME.Asia
      • Situation is complicated, deadlines are close. We should do better with processes in the future.
      • VOTE: handle that budget ourselves, and allocate up to $8000 for the total
        • +1 Unanimous, PASSED.
      • ACTION: Cosimo to help Rosanna processing receipts after the event.
      • ACTION: Cosimo to get back to the TC and let them know how we’re dealing with this
      • ACTION: Cosimo to tell Shaun he’s welcome to join
        • 2017-09-27: Nuritzi usurped the tasks for getting back to TC and Shaun (super sorry again, Cosimo! -N)
  • Zazzle store
    • We have a link on the page where we list vendors
    • Andreas confirmed that Stormy is the one with access
    • ACTION: Allan to try to reach out to Stormy
    • ACTION: Nuritzi to assess the quality and check whether we want to continue using them
  • Feedback request: spending Foundation money
    • Question in the thread: does/will the board help organizer raise sponsorship?
      • This should be part of our discussion at the Berlin hackfest next week.
      • Could be part of the new committee responsibilities
      • ACTION: Nuritzi to get back to the list
        • 2017-09-27: Nuritzi completed this action.

  • Using TransferWise or some other payment system

    • This has been recommended to us as a good alternative to Paypal that is cheaper and works in certain countries where Paypal does not work
    • 2017-09-19
      • Since Rosanna and Neil would be the main users of this, a good next step would be for them to review options and report to the Board
      • ACTION: Neil will look into this and coordinate with Rosanna when she's back

  • Looking for sponsorship for GitLab runners

    • To increase our Continuous Integration capacity on the GNOME GitLab server, we'll need to provision some more servers, as we migrate more projects there

    • We could ask for help to our Advisory Board, or use our network to ask for support from other companies
      • It would make more sense to ask for hardware/cycles directly, rather than fundraising, since server bandwidth is a recurring cost
    • 2017-09-19
      • ACTION: Meg and Neil to look into connecting to hosting companies using Meg's connections
        • 2017-09-26
          • Meg sent an email about applications to Neil
      • ACTION: Meg to get back to Javier
        • 2017-09-26
          • DONE
  • CoC Workshop sponsorship
    • A group of people (Sarah Sharp, others) in SF are putting together a workshop about enforcement of CoC in communities or events
    • The CoC working group would like to attend to e.g. help them with the enforcing guidelines
    • The organizers of the workshop asked us to consider donating resources to this event, including sponsoring Sarah's travel for the event
    • Total request: up to $3600 for training materials, flight and accommodation for Sarah, but whatever we can afford
      • The request comes from Rosanna and Nuritzi; Rosanna has been contacted privately by the organizers
    • 2017-09-19
      • Would like to see a cost breakdown
      • General feeling we should not cover all the cost ourselves, and we should make sure it's geared towards our needs too
      • ACTION: Nuritzi to get on a call with Josh and report back to the Board
    • 2017-09-26
      • Timing not ideal
      • Would help establishing a relationship with a local community
      • Cost is high
      • We’d prefer more planning
      • ACTION: Nuritzi to work on planning something in the same vein
  • Mexico workshop
    • 2017-08-29
      • Was supposed to start yesterday, has been delayed.
  • Engagement team committee for funds
    • The committee would allocate small budgets for events like release parties
    • Board to vote on this once we have a list of volunteers and a description of the committee's role

  • GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email

    • The design is not optimal, could use some tweaking but it’s alright.
    • ACTION: Allan to write recommendations for next year
      • 2017-07-11 - Allan still not done this. Sad face.
  • GUADEC 2017 finance request
    • The board wishes to make this a more straightforward process in the future
      • ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
  • Foundation support for Flathub
    • 2017-05-09
      • The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
      • ACTION: Neil to connect to Luis
    • 2017-05-16 - Exact questions to ask Luis are being worked up
    • 2017-06-06 - Questions sent to Luis, being looked at.
    • 2017-09-05 - Being passed to Karen now, discussions have stalled a little, Neil chasing up
  • Hackfest process documentation
    • 2017-02-14
      • ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
    • 2017-05-02
      • Nuritzi will work on this by end of May, check in then
    • 2017-09-05: Nuritzi updated the wiki about a week ago but we should go over this in Berlin.
  • Owncloud shared calendar for the board
    • 2016-08-10
      • Cosimo tested creating an event, but with mixed results
      • ACTION: Cosimo to take it on from here

    • 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda

    • 2017-03-07
      • Neil is looking into a similar calendar so will take over
    • 2017-07-26
      • (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted
    • 2017-08-19
      • Alexandre tested the shared calendar that Allan set up a while back on nextcloud, seems to work well
      • We are entering beta phase with some directors opting in

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

  • Dropping dates in copyright claims on our websites
    • 2016-12-06
      • ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
    • 2016-12-20
      • Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
    • 2017-01-24
      • Alexandre reached out to Creative commons
    • 2017-02-28
      • Alexandre will try alternative channels
    • 2017-05-02
      • We got a reply, Alexandre to follow up
    • 2017-05-30
      • Two options
        • Have terms of use on the website that state that linking to a page is sufficient attribution
        • Require contributors to assign their attribution to the GNOME Foundation
  • Privacy campaign funds
    • 2016-09-27
      • Draft is out for the Board to review and give feedback
      • ACTION: Cosimo to try and form a committee to review internship proposals
    • 2016-10-26
      • We are aiming for an internship round in spring 2017
    • 2017-07-26
      • Carlos and Zeeshan are taking this over -- the plan is still to do internships
  • Friends of GNOME
    • 2016-08-10
      • ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
    • 2017-03-07
      • Allan will pass this on to Neil, and connect him to Tobi

    • 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM

      • At sysadmin meeting at GUADEC
  • Paypal Giving Fund
    • Alexandre suggested in december 2015 to get us enrolled in the program
      • That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
    • Zana tried to get us in sometime before may 2016, we never heard back.
    • 2016-09-06
      • ACTION: Zana to look into it

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

  • Contract template for future use organizations for which we handle money
    • Kat to draft this
    • Alexandre took over
    • 2017-07-26
      • This is close to being done
  • Privacy policy for GNOME services

    • Current draft is at https://wiki.gnome.org/Foundation/Privacy

    • Sysadmin Team's NDA should also be covered when dealing with this item
    • Kat or Allan to write up the policy
    • Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
    • 2017-07-26
      • Allan is still working on this, but with low priority

FoundationBoard/Minutes/20171003 (last edited 2017-11-30 16:31:54 by AlexandreFranke)