Foundation Board Minutes for Tue, June 6th 2017, 17:00 UTC

Next meeting date Tue, June 13th 2017, 17:00 UTC



  • Alexandre Franke
  • Allan Day
  • Neil McGovern

  • Cosimo Cecchi
  • Nuritzi Sanchez
  • Rosanna Yuen



Agenda for 2017-06-06

  • Web page for prior pants winners
  • Timeline for new board transition
  • GUADEC 2018 bids
  • Questions about Hackfest process
  • Review ongoing items


  • Web page for prior pants winners
    • Where would the information go to?
      • On the website eventually, but in the meantime we'd use the wiki to collect the information that's missing
      • We have a page in the FoundationBoard public section with previous directors, could go in a similar location

    • What is the purpose?
      • To have it as historical records, to whoever presents the pants awards, or e.g. an annual report
      • Use it as an option to do some marketing work, have a nice and positive community showcase
    • ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
    • ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
  • Timeline for new board transition
    • Results will be announced this coming Monday 12th, then confirmed next Monday 19th
    • The new board will be in effect after that, and until the GUADEC meeting both groups of officers can attend meetings and calls
    • When do we start inviting incoming board members to the calls?
      • Historically we did the handover at GUADEC, but sounds helpful to have a time during which board members overlap
      • The new officers do take over at the AGM according to the bylaws, so that sounds like a reasonable time for the handover
    • First meeting with new board on call: Tuesday June 20th, but no voting powers until the in-person meeting at GUADEC, where new officers are elected
      • The meetings will be recommended to attend for the newly-elected members, but we will still hold meetings according to the schedule of the present board
  • GUADEC 2018 bids
    • Is there anything that we need to discuss about this before GUADEC?
    • In the interest of making sure to be able to announce a decision at GUADEC, we are looking to get bidfing team presentations before hand
      • We could invite them to our a meeting the week of the 26th, give a 30 min slot to each team; we'd include the newly elected board members too
      • In the meantime board members should review the proposals and prepare a list of questions if required
    • ACTION: Allan and Nuritzi to organize this
  • Questions about Hackfest process


This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

  • GUADEC 2018 bid presentations
    • 2017-06-06
      • The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC
      • ACTION: Allan and Nuritzi to organize a call the week of June 26th
  • Foundation support for Flathub
    • 2017-05-09
      • The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
      • ACTION: Neil to connect to Luis
    • 2017-05-16 - Exact questions to ask Luis are being worked up
    • 2017-06-06 - Questions sent to Luis, being looked at.
  • Hackfest process documentation
    • 2017-02-14
      • ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
    • 2017-05-02
      • Nuritzi will work on this by end of May, check in then
  • Dropping dates in copyright claims on our websites
    • 2016-12-06
      • ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
    • 2016-12-20
      • Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
    • 2017-01-24
      • Alexandre reached out to Creative commons
    • 2017-02-28
      • Alexandre will try alternative channels
    • 2017-05-02
      • We got a reply, Alexandre to follow up
    • 2017-05-30
      • Two options
        • Have terms of use on the website that state that linking to a page is sufficient attribution
        • Require contributors to assign their attribution to the GNOME Foundation
  • Privacy campaign funds
    • 2016-09-27
      • Draft is out for the Board to review and give feedback
      • ACTION: Cosimo to try and form a committee to review internship proposals
    • 2016-10-26
      • We are aiming for an internship round in spring 2017

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

  • Owncloud shared calendar for the board
  • Paypal Giving Fund
    • Alexandre suggested in december 2015 to get us enrolled in the program
      • That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
    • Zana tried to get us in sometime before may 2016, we never heard back.
    • 2016-09-06
      • ACTION: Zana to look into it
  • Sysadmin fundraising levels and perks
    • 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
    • 2017-05-09
      • We can talk about this item at GUADEC
  • Web page for prior pants winners
    • 2016-08-10, ACTION: Shaun and Allan to add the web page
    • 2017-03-07
      • Only missing the winner for one year, 2005
      • We can crowdsource the details and refinement of the bios/photos/etc
    • 2017-06-06
      • We are trying to expedite this before next GUADEC
      • ACTION: Nuritzi to ask Shaun for a download of the information he has already collected
      • ACTION: Alexandre to suggest a suitable location to put the information and share it with the board
  • Friends of GNOME
    • 2016-08-10
      • ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
    • 2017-03-07
      • Allan will pass this on to Neil, and connect him to Tobi
    • 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

  • Contract template for future use organizations for which we handle money
    • Kat to draft this
    • Alexandre took over
  • Privacy policy for GNOME services
    • Current draft is at

    • Sysadmin Team's NDA should also be covered when dealing with this item
    • Kat or Allan to write up the policy
    • Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software

Discussed on the mailing list

Completed actions

  • 2017 Elections
    • Deadline for announcing a candidacy is June 24th
    • 2017-05-16
      • ACTION: Nuritzi to send out a reminder to candidates that they should be planning to arrive at GUADEC two days earlier
    • 2017-05-23: Nuritzi has sent the mail
    • 2017-05-30: What happens if someone doesn’t reach the threshold?

FoundationBoard/Minutes/20170606 (last edited 2017-08-08 12:33:49 by AlexandreFranke)