Foundation Board Minutes for Tue, May 9nd 2017, 17:00 UTC

Next meeting date Tue, May 16th 2017, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170509

Attending

Alexandre Franke
Neil McGovern
Cosimo Cecchi
Nuritzi Sanchez
Rosanna Yuen
Meg Ford

Regrets

Allan Day
Jim Hall

Missing

Shaun McCance

Agenda for 2017-05-09

Board elections 2017 - what's the timetable?
Sri's email about StackExchange
Foundation support for Flathub

Minutes

Board elections 2017 - what's the timetable?
- Zana is trying to get in touch with the elections committee
- Ideally elections are end of May/beginning of June
Sri's email about StackExchange
- Feels more like a heads up and a great idea, but there's no action required from the Board at this point
- If people have questions, they could follow up with Sri
- ACTION: Meg to respond and acknowledge
Foundation support for Flathub
- We're getting somewhere with Flathub!
- Two open questions
  - What sort of legal entity do we need to support Flathub
    - Feels a bit putting horse before the cart to create a separate legal entity right now
      - If the project takes off, certainly we'd want to revisit this
    - But there are two inter-related bits that need solving
      - Draft a good ToS that people sign up to/comply to DMCA takedown requests/etc
      - Sysadmin time
    - We could use some of our pro-bono legal time to get these questions answered
      - We don't know if the lawyers would agree to it, because Flatpak is a separate project
      - Do we have any legal ties right now, since it's being incubated in the Foundation?
        Feels like a yes for now
      - VOTE: the Foundation agrees to donate some of the legal pro-bono time towards solving this, provided that the lawyers agree
        +1 Cosimo, Alexandre, Meg, Nuritzi. VOTE PASSED
        ACTION: Neil to connect to Luis
    - We could "donate" some time from Andrea to help with the sysadmin work needed
      - Is there any time to give in the first place?
        Andrea is still consulting for the Foundation, so this could be OK
        Some of our adboard members may also be open to donating sysadmin time, if Andrea is not available
        Neil will make sure to get some more information from Alex about the requirements before we dig deeper into this next week
  - How can we make sure there's a decent shield for people contributing to it

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

Foundation support for Flathub
- 2017-05-09
  - The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
  - ACTION: Neil to connect to Luis
Sri's email about StackExchange
- Feels more like a heads up and a great idea, but there's no action required from the Board at this point
- 2017-05-09
  - ACTION: Meg to respond and acknowledge
Hackfest process documentation
- 2017-02-14
  - ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
- 2017-05-02
  - Nuritzi will work on this by end of May, check in then
Dropping dates in copyright claims on our websites
- 2016-12-06
  - ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
- 2016-12-20
  - Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
- 2017-01-24
  - Alexandre reached out to Creative commons
- 2017-02-28
  - Alexandre will try alternative channels
- 2017-05-02
  - We got a reply, Alexandre to follow up
Privacy campaign funds
- 2016-09-27
  - Draft is out for the Board to review and give feedback
  - ACTION: Cosimo to try and form a committee to review internship proposals
- 2016-10-26
  - We are aiming for an internship round in spring 2017

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

Owncloud shared calendar for the board
- 2016-08-10
  - Cosimo tested creating an event, but with mixed results
  - ACTION: Cosimo to take it on from here
- 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda
- 2017-03-07
  - Neil is looking into a similar calendar so will take over
Paypal Giving Fund
- Alexandre suggested in december 2015 to get us enrolled in the program
  - That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
- Zana tried to get us in sometime before may 2016, we never heard back.
- 2016-09-06
  - ACTION: Zana to look into it
Sysadmin fundraising levels and perks
- 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
- 2017-05-09
  - We can talk about this item at GUADEC
Web page for prior pants winners
- 2016-08-10, ACTION: Shaun and Allan to add the web page
- 2017-03-07
  - Only missing the winner for one year, 2005
  - We can crowdsource the details and refinement of the bios/photos/etc
Friends of GNOME
- 2016-08-10
  - ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
- 2017-03-07
  - Allan will pass this on to Neil, and connect him to Tobi
- 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

Contract template for future use organizations for which we handle money
- Kat to draft this
Privacy policy for GNOME services
- Current draft is at https://wiki.gnome.org/Foundation/Privacy
- Sysadmin Team's NDA should also be covered when dealing with this item
- Kat or Allan to write up the policy
- Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software

Discussed on the mailing list

Completed actions

GUADEC 2018 Call for Bids
- 2017-04-25
  - ACTION: Nuritzi to send out something on social media and a news item on the main GNOME website
- 2017-05-02
  - Announcement was sent on social media but not on the main website
- 2017-05-09
  - We will not send out an announcement on the main website at this point. This is DONE
Google Play account (Android and Chrome stores)
- 2016-09-27
  - https://bugzilla.gnome.org/show_bug.cgi?id=771981 was done, we need to pay a $25 one-time fee for the developer account
- 2016-10-04
  - Payment is authorized
  - ACTION: Rosanna to make the payment and follow up with Ankit
- 2016-10-18
  - Rosanna is waiting for Ankit to reply about the gmail account
- 2016-11-01
  - Board is discussing who should have access to the credit card associated to the account
- 2016-11-29
  - ACTION: Rosanna to look into getting a PayPal credit card
- 2016-12-20
  - Rosanna has been collating materials to update the PayPal account owner before looking into the credit card
- 2017-04-18
  - ACTION: Neil to follow up with Ankit, as there seems to have been some movement here
- 2017-04-25
  - Email sent, will chase. Merged the two "Google account" items
- 2017-05-09
  - This is ready to be announced -- Neil will add it to a blog post
Money raised for defense against Groupon
- Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
- 2016-09-06
  - We probably don't want to track exactly this money flow, but the initiatives that the Board has been pursuing (Flatpak, LAS GNOME) are good fits for the original intent this money was kept for
  - We can consider making a PR or some other form of announcement about how we're currently making use of this money
- 2017-03-07
  - General feeling here is that Flatpak fits the bill of the kind of technology/event that taps into the wider community
  - Another idea may be to use the resources not for an event but for infrastructure
  - ACTION: let's understand the financial picture in the budget meeting on 3/7
- 2017-05-09
  - No need to track this item separately
Google ad grant
- 2016-08-10
  - ACTION: Shaun will pick this up again and try to register us into the program when he's back in the US
  - The actual ad campaigns would probably need to be managed by the Engagement/Marketing team
  - ACTION: Nuritzi to discuss with the Engagement Team and let the board know if they want to start using Google ad
- 2017-05-09
  - Does not look like the Engagement team can handle this right now
Photography policy for GNOME conferences
- Proposal needs to be drafted and sent to foundation list for discussion
- Should probably be addressed at the same time as a standardised code of conduct
- This is being done by the CoC working group, no need to track it here

FoundationBoard/Minutes/20170509 (last edited 2017-05-16 18:20:51 by CosimoCecchi)