Foundation Board Minutes for Monday, August 23th 2016, ??:00 UTC

Next meeting date Tuesday, August 30th, 17:00 UTC

Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20160823

Attending

  • Rosanna Yuen
  • Meg Ford
  • Allan Day
  • Nuritzi Sanchez
  • Alexandre Franke
  • Jim Hall

Regrets

  • Cosimo Cecchi

Missing

Agenda for 2016-08-23

  • Invoicing for LAS GNOME (Nuritzi)
  • Code of Conduct proposal (Allan)
  • Flatpak store (Allan)

Deferred to next meeting

Ongoing

The following section is part of the Agenda and includes items which have seen updates in the last 30 days. Items which have been updated more than 30 days ago are listed under the "Ongoing but stalled" section.

  • Owncloud shared calendar for the board

Minutes

  • Invoicing for LAS GNOME (Nuritzi)
    • No objection from directors, proceed
  • Code of Conduct proposal (Allan)

    • email sent to the list last week https://mail.gnome.org/mailman/private/board-list/2016-August/msg00082.html

    • touchy subject, we want to avoid bikeshedding but we still want to involve the community
    • board has until end of week to give feedback
    • VOTE: charge the working group of proposing a code of conduct following the process detailed in the mail
      • +1 Nuritzi, Jim, Meg, Alexandre, Allan. Unanimous, vote passed.
  • Flatpak store (Allan)
    • discussion kind of spawned from the advisory board meeting
    • there's a missing piece for now, if you look for flatpaks of software
    • who's going to be responsible for this central place?
    • flatpak is bigger than GNOME, but we can act as incubator. Eventually we want this to have this done by an outside entity
    • Legal issues with distributing software, we need to start investigating.

Ongoing

This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

  • Meeting agendas and minutes
  • Owncloud shared calendar for the board
    • 2016-05-23, ACTION: Allan will try if it's functional enough for us to use it now
    • 2016-06-06, Allan's tried it and reminders don't seem to work. Needs to follow up.
    • 2016-06-20, Since it works for Andrea, but not for Allan, help would be welcome from someone else for testing.
    • 2016-08-10
      • Cosimo tested creating an event, but with mixed results
      • ACTION: Cosimo to take it on from here
  • ED search update
    • 2016-08-10, The search is still ongoing
  • Google Play account
    • 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
    • 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
    • 2015-12-15 to 2016-01-19, No updates.
    • 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be
    • 2016-08-10, ACTION: Allan to send out feelers to d-d-l and talk to r-t in person at GUADEC to get the ball rolling again
  • Status of logo copyright
    • 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
    • 2015-12-08 to 2016-01-19, No updates.
    • 2016-02-02, Shaun will try to pick it up this week
    • 2016-08-10, ACTION: Shaun will send a proposal to license the asset with dual LGPLv3/CC-BY-SA-4.0 (similar to adwaita-icon-theme)
  • Bitcoins donations data
    • Tobi is the only person with access to the Bitcoin donations data
    • 2016-02-23, ACTION: Alexandre to get in touch with him about this

    • 2016-03-01, Account is on BitPay using friends@gnome.org

    • 2016-08-10, Shut down the account, since we can't report those as donations. Bitcoin does not allow to trace the sender, which is required to report the donations to the IRS
      • VOTE: +1 Shaun, Meg, Allan, Nuritzi, Cosimo. -1 Alexandre
      • VOTE PASSED
      • ACTION: Rosanna to shut down the account
      • ACTION: Allan to remove the option from our website
  • Conference sponsorships
    • 2016-08-10
      • Previous action items were completed
      • ACTION: Kat to make sure that a sponsorship brochure with all conference, levels, combinations and perks is available for the Board to review
  • Friends of GNOME
    • 2016-04-11, ACTION: Alexandre to request more information about the donation data from the European donations system (Wau Holland Stiftung Foundation)
    • 2016-08-10
      • ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME

      • ACTION: Meg volunteers to monitor the friends@gnome.org account for the time being

  • Google ad grant
    • 2016-08-10
      • ACTION: Shaun will pick this up again and try to register us into the program when he's back in the US
      • The actual ad campaigns would probably need to be managed by the Engagement/Marketing team
      • ACTION: Nuritzi to discuss with the Engagement Team and let the board know if they want to start using Google ad
  • Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
    • 2016-01-12, Awaiting for Andrea's reply
    • 2016-01-19
      • Andrea replied back to Jeff
      • Jeff to bring the item back during any of the upcoming meetings
    • 2016-02-23, Jeff un-assigned the action item from himself, no current assignee
    • 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails
  • Web page for prior pants winners
    • 2016-08-10, ACTION: Shaun and Allan to add the web page
  • Privacy campaign funds
  • Money raised for defense against Groupon
    • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  • Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
    • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
    • 2016-08-23:
      • Board voted to charge the Diversity working group of proposing a code of conduct

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

Ongoing but no director assigned

This section includes items which haven't seen an update in the last 30 days and have no Director assigned

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

  • Contract template for future use organizations for which we handle money
    • Kat to draft this
  • Privacy policy for GNOME services

    • Current draft is at https://wiki.gnome.org/Foundation/Privacy

    • Sysadmin Team's NDA should also be covered when dealing with this item
    • Kat or Allan to write up the policy
    • Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
  • Photography policy for GNOME conferences
    • Proposal needs to be drafted and sent to foundation list for discussion
    • Should probably be addressed at the same time as a standardised code of conduct

Discussed on the mailing list

Completed actions

FoundationBoard/Minutes/20160823 (last edited 2016-08-29 05:32:22 by CosimoCecchi)