Minutes for Tuesday, March 8th 2016, 20:00 UTC

Next meeting date Tuesday, March 15th, 20:00 UTC

Attending

  • Rosanna Yuen
  • Alexandre Franke

  • Shaun McCance

  • Cosimo Cecchi
  • Allan Day
  • Andrea Veri
  • Jeff F. T. (chairing)

Regrets

  • Ekaterina Gerasimova

Missing

Agenda

  • GNOME.Asia 2016 sponsorships
  • GUADEC 2016 agreement between the Foundation and local legal entity
  • GUADEC 2017 call for bids
  • Trademark license agreement with Unixstickers

  • 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016

Ongoing:

  • Google Play account
  • Status of logo copyright
  • Meta-discussion on attracting new contributors
  • Sysadmin fundraising levels and perks
  • Next Advisory Board meeting planning
  • New meeting time

Minutes

  • GNOME.Asia 2016 sponsorships
  • GUADEC 2016 agreement between the Foundation and local legal entity
    • Very minor changes were introduced by Kat on the latest document revision
    • Looks fine overall, should be good to go
    • ACTION: Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is OK with it
  • GUADEC 2017 call for bids
    • In order to be able to talk to potential organizers, at GUADEC 2016, we should put out the call for bids (or proposals) for 2017 right here and now
    • Bidders should ideally have representatives at GUADEC to present their idea
    • The action is basically setting the schedule, then broadcasting mostly the same message as the previous announcement
      • Maybe revise the language a bit (ex: the word "bid") to be less corporaty, more friendly and inviting
    • ACTION: Cosimo to give it a look and send out the call for bids sometime during the week
  • Trademark license agreement with Unixstickers
    • Unixstickers reached out to us proposing the following:
      • 500 stickers for starting, the GNOME Foundation should promote Unixstickers at its best
      • Around 150 stickers per year could be donated to the GNOME Foundation, even more in case of sales going up
      • Custom stickers are also accepted in case of a specific need for i.e GNOME events, at least 100 stickers should be ordered for that to happen, Unixstickers allows the proposal of custom stickers designs coming from the GNOME community
    • Should we aim to receive royalties or stickers (the equivalent of 10% of the sales) in exchange to the GNOME trademark extension granted to Unixstickers?
    • If we go the "get stickers" route, we'll need some specifics for that in the legal agreement
    • ACTION: Alexandre to send details to Allan about the stickers we're after
    • ACTION: Allan to get back to Unixstickers with question about postage and specs for custom stickers

  • 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016

    • Matthias reached out to the Board asking whether sponsoring the event might be possible
    • The Travel Committee already has a budget that's been assigned by the board for the coming months
    • The board ought to reply to approve of the event and let the Travel Committee know
    • ACTION: Jeff to reply back to Matthias

Ongoing:

  • ED search update
    • 2015-12-01
      • No news received in recent weeks, mostly because of holidays
    • 2015-12-08
      • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
    • 2015-12-15 to 2015-01-12
      • No updates.
    • 2016-01-19
      • Committee has completed interview with two final candidates
      • They should have a final answer/proposal to the board within a few weeks
    • 2016-02-02
      • Expect more news this week - we'll start scheduling interviews soon
    • 2016-02-09
      • Sri from the ED committee wants to present to the Board at next week's meeting
      • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
    • 2016-02-16
      • The ED Search committee converged on a single candidate
    • 2016-02-23
  • Google Play account
    • 2015-12-01
      • ACTION: Alexandre to follow up with the Release Team about this
    • 2015-12-08
      • Alexandre mailed the Release Team today, still waiting for an answer.
    • 2015-12-15 to 2016-01-19
      • No updates.
    • 2016-02-02
      • Release team did not come to an agreement/conclusion. Unclear what next steps should be
  • Status of logo copyright
    • 2015-12-01
      • ACTION: Shaun to send out email to d-d-l with proposal
      • No news on this, action item from Shaun is still pending.
    • 2015-12-08 to 2016-01-19
      • No updates.
    • 2016-02-02
      • Shaun will try to pick it up this week
  • Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
    • 2016-01-12
      • Awaiting for Andrea's reply
    • 2016-01-19
      • Andrea replied back to Jeff
      • Jeff to bring the item back during any of the upcoming meetings
    • 2016-02-23
      • Jeff un-assigned the action item from himself, no current assignee

  • Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion

  • Unixstickers
    • 2016-02-02
      • Allan has an action item to follow up with this
      • Kat put some information on the agreements page for similar cases
    • 2016-02-09
      • Allan drafted email - need to send that out
    • 2016-02-16
      • Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
    • 2016-02-23 (excerpts taken from the mailing list)
      • Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
      • 10% of the proceeds will be returned back as royalties
      • Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
    • 2016-03-01
      • Allan followed up and is now waiting to hear back to Unixstickers
    • 2016-03-08
  • GUADEC contract
    • 2016-02-02
      • Kat will proceed adjusting the current draft to address the local oraganizer's requests
    • 2016-02-16
      • Kat will follow up and send the contract to the ML, we can vote there if needed
    • 2016-02-23
    • 2016-03-08
      • Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is overall OK with it
  • Google ad grant
    • 2016-02-02
      • Alexandre to follow up with the procedure to get registered
    • 2016-02-09 to 2016-02-23
      • No updates
    • 2016-03-01

      • Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google

  • Next adboard meeting
    • 2016-02-09
      • ACTION: Shaun to send out email to find a good time for the meeting
    • 2016-02-16
      • ACTION: Shaun to schedule the next meeting
    • 2016-03-08 (from the mailing list)
      • Shaun proposed the Board a time window between the 25th-27th of April to hold the Advisory Board meeting, discussion is ongoing to find out who's going to be available during those dates
  • tibit (from the mailing list)
    • 2016-02-23
      • ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
      • ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)
    • 2016-03-08
      • Alexandre fixed the broken Flattr image link url at wgo

Discussed on the mailing list

  • Trademark license agreement with Unixstickers (Allan reported to the Board about his latest chat with Unixstickers, item (and details) were then discussed during the meeting)
  • Proposing a GTK+ hackfest (item brought up by Matthias Clasen, item (and details) were then discussed during the meeting)

Completed actions

Pending action items

  • Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
  • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
  • Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
  • Shaun: GNOME logo use by podiatrist
    • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
  • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  • Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
  • Shaun and Allan to create a webpage for prior pants winners
    • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Kat to draft a contract template for future use organizations for which we handle money

  • Kat to propose privacy bounty T&C/rules for review

  • Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

    • Sysadmin Team's NDA should also be covered when dealing with this item
  • Allan will look at gnome-software privacy issues from a legal standpoint
  • Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)

FoundationBoard/Minutes/20160308 (last edited 2016-03-16 13:11:52 by AndreaVeri)