Minutes for Wednesday, August 26th, 2015, 19:00 UTC

Next meeting date Tuesday, September 1st, 2015, 19:00UTC

Attending

  • Shaun McCance

  • JF Fortin T.
  • Allan Day
  • Cosimo Cecchi
  • Rosanna Yuen
  • Christian Hergert
  • Ekaterina Gerasimova

Regrets

  • Andrea Veri

Missing

Board meeting

  • User data manifesto - we really need to decide whether GNOME is going to endorse the user data manifesto 2.0 - they will be launching on 28 August.
    • General consensus that we want to support it
    • Not a binding support, but an endorsement
    • VOTE: endorse the manifesto. +1 Allan, Christian, Shaun, Cosimo, Kat. Jeff abstained.
      • ACTION: Allan will relay some of our concerns to Frank (main promoter behind this)
      • For future communication, engagement team will be part of the conversation
  • When will our standing weekly meetings be?
    • Andrea can only do evenings
    • We don't want to do evenings on Fridays as it'd be cruel for Europeans
    • Can't do Thursdays either
    • Tuesdays at 19:00 UTC would work but we'd have to stick to an hour
    • ACTION: Most consensus on Tuesday, we'll shoot for that
  • GUADEC 2016
    • Review work in progress bids for 2016/17.
      • Karlsruhe (Moira Schuler and Benjamin Berg)
      • Lyon (Bastien Nocera involved)
        • Possibly more interested for 2017 than 2016
      • Manchester (Sam Thursfield and Alberto Ruiz involved, also Allan Day and Javier Jardon)
        • Also most likely for 2017 since Sam is not around summer 2016
        • Local government has money available to promote conferences in the area
      • Let's buy a Spanish town!
    • Should we colocate with other conferences like Flock and openSUSE?
      • It could be a possibility, perhaps for 2016
      • Stronger preference for Flock as opposed to Akademy
        • Flock might alienate people coming from non-RH systems
        • Might be a bit of a touchy topic politically and would need to also get in touch with other organizations
      • Flock is in Europe only every other year
    • ACTION: Allan get in touch with Lyon organizers and understand what their plans are
    • Should we extend the bid deadline (probably yes)? If so, when until?
      • VOTE: extend deadline 1 month. +1 Cosimo, Allan, Christian, Shaun, Jeff, Kat
      • We'll change the current deadline to be the intent of bids
      • Communicate that bid proposals should have also an ETA
    • How to encourage other bids?
    • Should we ask for intentions to bid?
      • ACTION: Shaun to communicate and encourage people to submit an intent of bid
      • Perhaps once we have an intention we can talk people into moving it early on year
    • Karlsruhe is hoped to provide a bid for 2016, but we need to have a backup plan in case it falls through. What should this be?
      • Co-locate with another conference would be the most likely option, since we wouldn't be able to organize a conference "remotely"
      • Ask Linux Foundation to organize for us, but would need to pay a lot of money
      • ACTION: Christian to contact Linux Foundation to understand costs of co-location
      • Let's brainstorm other alternatives
      • We should bring the problem publicly to the community if no progress is made in 2/3 weeks
  • Google Play account.
    • Who holds the master keys to sign apps as GNOME? release-team sounds most likely candidate
    • Consensus this is a good idea, but board does not involve themselves into technical matters. Does release-team hold credentials typically?
      • None of us has been on the release-team, so don't know
    • ACTION: Cosimo to get in touch with release-team about the matter
  • Privacy funds - should we use the privacy money to try and have a privacy hackfest at Boston Summit?
    • Privacy hackfest sounds like a good idea, but need to have good agenda ahead of time
    • Funds are $20k
    • Hackfests are usually bottom-up but in this case we raised funds, so would be more appropriate for the Board to be proactive
    • Another option would be to do it together with next West Coast summit
    • Would also like to involve people from EFF in this
    • ACTION: Christian to come up with a group of people and proposal for Privacy Hackfest the Board can vote on
    • Alternative would be bounties; previous Board already agreed upon doing bounties, but not exclusively. Would need to revert the vote.
    • VOTE: we don't officially say we use money for bounties. +1 Shaun, Christian, Allan, Cosimo -1 Kat Abstained Jeff
      • There is a page on the wiki with some bounties already, but they haven't been advertised yet
      • Move discussion to the list

--- deferred ---

Discussed on the mailing list

  • VOTE: proposal to remove wire info from our FoG page
    • Printing a fraudulent check was easily possible as the "Other ways to donate" web page
      • (under the "Donate by bank wire transfer) contained enough details about the GNOME Foundation bank account
    • Wires are rarely used as they usually have an higher cost than checks, especially when sent domestically
    • VOTE: +1 Jeff, Cosimo, Kat, Shaun, Allan
    • VOTE PASSED
  • Rolling agenda/task tracking
  • VOTE: Budget travel increase for the Open Help Sponsorship
    • Allocated budget (of 6000 USD) for the Travel Committee was approved by the Board already and had this specific conference in mind
    • The Board was asked to revise the budget by additional 1773 USD (from 6000 USD to 7,773 USD)
    • The proposed participants for the event stated they won't be able to attend the conference without
      • a travel subsidy.
    • VOTE: +1 Jeff, Christian, Cosimo, Allan. Shaun and Kat abstain.
  • Google Play account
    • Ankit has been developing an Android App during GSoC 2015: https://wiki.gnome.org/Outreach/SummerOfCode/2015/Projects/Ankit_GPSSharing

    • A GNOME Foundation account is currently missing to properly register the app
    • The app is currently GPLv2 licensed
    • The owner of the app will be the GNOME Foundation
    • Ankit is offering his help to keep maintaining the app after the end of his internship
    • Christian raised an interesting point about how the signing key for the app is maintained
    • Kat pointed out that the app still does not have a target in mind, is it going to be the Foundation membership or any GNOME Account owner?
    • The matter is still being discussed by the Board, the requestors and the Release Team

Completed actions

Pending action items

  • Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
  • Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
  • Create a webpage for prior pants winners (Shaun and Allan)
  • Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
  • Allan to follow up with Oliver Propst on Anual Report
  • Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
  • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Kat to draft a proposal for a privacy policy for review
  • Kat to draft a contract template for future use organizations for which we handle money
  • Kat to propose privacy bounty T&C/rules for review

  • Andrea to write the Privacy policy for GNOME services
  • Allan will look at gnome-software privacy issues from a legal standpoint
  • Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Christian to investigate the GNOME gifts situation
  • Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
  • Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin

FoundationBoard/Minutes/20150826 (last edited 2015-08-29 13:11:01 by AndreaVeri)