Minutes for Friday, August 29th, 2014, 16:00 UTC

Attending

• Ekaterina Gerasimova
• Rosanna Yuen
• Marina Zhurakhinskaya (joined late)
• Jeff Fortin
• Sriram Ramkrishna
• Karen Sandler
• Andrea Veri
• Tobias Mueller

Regrets

Missing

Board meeting

• Rosanna's proposed job description
  • Kat had a chat with Rosanna about her new responsibilities.
    • Rosanna confirmed she's ready and willing to do her best to achieve all the proposed items on the job description she proposed
  • The only practical changes would be Rosanna being able to sign paperwork without having to poke the Board every time for signatures
    • This will help speeding up Foundation's administration
  • VOTE: To accept the draft job description as proposed by Rosanna and with Marina's addition by email: +1 Jeff, Karen, Kat, Sri, Andrea

    • Proposed text and approved text: https://wiki.gnome.org/FoundationBoard/RosannaYuenJobDescription

• Groupon
• Outstanding brand use requests
  • Julio Cesar Caraça's mail sent to licensing@ on 7 Jul 2014 20:05:14 -0700, titled: "Sharing an idea..."
    • Rosanna could not find such a prior agreement with Loja Geek in Brazil; exclusive agreement was turned down by the board at the time.
    • Rosanna does have a signed agreement with Freewear in Spain needs to scan it.
      • ACTION: Rosanna to mail the Freewear agreement to board-list for the Board to review
    • The board needs to review previous agreements before responding.
    • Possible to have blanket approval for non-commertial uses (i.e. where the produced merchandise is not sold, needs to be investigated further
    • Need to make sure any restrictions on logo do not hinder its use as part of free software and are not unduly restrictive
    • ACTION: Jeff to review the Freewear agreement and adapt it (if needed) to Julio's case, put "should we propose that to Julio" up for vote on the mailing list, and then send the mail
• Getting a Bountysource account for the Foundation? (see "Bounties for GNOME/GTK" thread)
  • ACTION: Rosanna to open the account and coordinate with Daniel Foré (Sri to get them in touch)
• Privacy campaign
  • Tobi proposes using some of the funds for interns
  • Tobi should be able to mentor an intern
  • Possible to look for someone more experienced instead of a newcomer (ex: public call for tenders on the foundation list etc.)
  • Interns may not be the best use of the campaign money
  • Treasurer suggests that it would be unwise to assign non-campaign funds to OPW at this time (because even though the Foundation has collected on most of the outstanding OPW invoices, income from this year may be lower )
    • Jeff suggests that this use of funds can be done sometime later in the fall or winter, as there is no deadline to use them
  • ACTION: Tobi to coordinate with Hubert Figuière and Federico to come up with an actionable list of items/bounties (maybe we could even use bountysource?) for existing gnome contributors to tackle?

Discussed on the mailing list

• GUADEC 2014 travel reimbursements approval (should GUADEC reimbursements be sent out?)
  • VOTE: +1 Kat, Andrea, Karen, Sri, Marina
• Bid proposal for GUADEC 2016 - Rome

  • Also sent to guadec-list for an overview: https://mail.gnome.org/archives/guadec-list/2014-August/msg00004.html

• Agreement for Samsung OPW participants
  • Karen proposed a sample agreement required by Samsung to be able to participate to the next OPW round
  • VOTE: +1 Marina, Sri, Tobi, Karen, Kat, Jeff
• OPW Payments for the upcoming round

  • Only make the final payments to interns who are sponsored by the Organizations from which we received payments for all the rounds they sponsored. (some background can be found at https://wiki.gnome.org/FoundationBoard/Minutes/20140422)

  • That will avoid making those payments by using Foundation's funds.
  • Approve the final payments for this round before the 27th August when those payments are due:
    • VOTE: +1 Kat, Andrea, Tobias, Marina, Karen, Jeff
• Re-licensing the documentation provided by Sun Microsystems (for the gucharmap module)

Completed Actions

• Andrea to improve board's docs about what a Board member should know before participating to board's decisions and discussions (DONE)
• Marina to update travel policy accordingly to what has been discussed and voted by the Board
• Andrea need to check who is on the engagement-private list, core members only or the whole engagement team? There may be old inactive members on that list since it was copied over from the old marketing-private list

Pending action items

• Jeff to reply to the "Permission request for Personal use of Gnome foot" mail thread
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money
• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Tobi to continue pursuing the fund collection in Europe

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Sri to investigate the GNOME gifts situation
• Zana to check the inventory of merch she has in storage (low priority)
• Zana to look into brand usecontracts that she has on paper and scan them