Minutes for Tuesday, March 15th 2016, 20:00 UTC

Next meeting date Tuesday, March 22nd, 20:00 UTC

Attending

• Rosanna Yuen
• Alexandre Franke
• Cosimo Cecchi
• Allan Day
• Andrea Veri
• Jeff F. T. (chairing)
• Ekaterina Gerasimova

Regrets

• Shaun McCance

• Andrea Veri

Agenda

• Next Advisory Board meeting planning
• New meeting time for end of March

  • Reference: https://framadate.org/hgr3LbGPv7UEbHTB

• Conference sponsorships
  • Volunteer to write sample contract for sponsors
  • Can someone else sign the contracts? Shaun is not always available
• Tibit
• Daniel's plea for improving GNOME translation tooling
• GUADEC 2016 agreement between the Foundation and local legal entity
  • Minor rewording request and need to finish vote/possibly find someone who isn't Shaun to sign
• GUADEC 2017 call for bids
  • Kat has additional comments that may have been missed last meeting, having planned the timeline for this year

  • Reference: https://wiki.gnome.org/GUADEC/HowTo/Board/CallForBids

Ongoing:

• Google Play account
• Status of logo copyright
• Meta-discussion on attracting new contributors
• Sysadmin fundraising levels and perks
• Trademark license agreement with Unixstickers
• GUADEC 2017 call for bids
• Tibit

Minutes

• Next Advisory Board meeting planning
  • We need to send an agenda, find dates and inform the advisory board
  • Allan also wrote a nice page/checklist for successful advisory board meetings
  • Still the same approach for the technical side (phone + slides) for now
  • ACTION: Rosanna will aid in scheduling for the meeting, based on the last discussion on the m-l ("Sheduling an adboard meeting" thread from Mar 1)
  • ACTION: Allan to help out with work on the agenda/contents of the meeting
• New meeting time for end of March
  • Tentative new time would be on Mondays at 17h UTC from week 13
  • Evaluating additional time slots (later than 21h UTC)
  • Missing vote from Shaun

  • Reference: https://framadate.org/hgr3LbGPv7UEbHTB

• Conference sponsorships
  • Volunteer to write sample contract for sponsors
    • ACTION: Kat to adapt a contract from previous years' conference brochures
  • Can someone else sign the contracts? Shaun is not always available
    • Jeff will be responsible for signing the contracts if Shaun is not available
    • We need someone to update the status of whether/which companies have been contacted
    • Kat mentions that the GNOME.Asia is being updated today, and GUADEC is up to date
    • ACTION: Jeff to chase the companies for a second time after the pages are up to date
• Daniel's plea for improving GNOME translation tooling
  • We could begin a fundraiser to develop/improve a translation tool
  • Or we could organize a hackfest to improve the situation
  • For two consecutive years we had a student working on a GSoC project to write a new translation tool in Vala, but the tool is still not complete and is not being maintained
  • There are also other existing tools that work today but need polish; other tools exist that are more complete but they're not GNOME applications
  • Daniel should make a more concrete technical proposal/roadmap and come to the Board for support if there is a request for money/fundraising
  • If noone volunteered so far to work on the problem, how would a hackfest make a difference?
  • We can also request help from our Advisory Board members
  • Having clear ideas of the current shortcomings would help with this plan
  • ACTION: Allan to get back to Daniel
• GUADEC 2017 call for bids
  • Kat has additional comments that may have been missed last meeting, having planned the timeline for this year

  • Reference: https://wiki.gnome.org/GUADEC/HowTo/Bod/CallForBids

  • Kat will take this over from Cosimo and will send something out within the next two weeks
  • Allan wants to help finding a friendlier tone for the call for bids, and will work with Kat
• GUADEC 2016 agreement between the Foundation and local legal entity
  • Minor rewording request and need to finish vote/possibly find someone who isn't Shaun to sign
  • Vote passed on the m-l
  • Allan had two points on the m-l that Kat will implement in a new draft
  • ACTION: Kat will send the contract to Jeff for signature

Ongoing

• ED search update
  • 2015-12-01, No news received in recent weeks, mostly because of holidays
  • 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  • 2015-12-15 to 2015-01-12, No updates.
  • 2016-01-19
    • Committee has completed interview with two final candidates
    • They should have a final answer/proposal to the board within a few weeks
  • 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
  • 2016-02-09
    • Sri from the ED committee wants to present to the Board at next week's meeting
    • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
  • 2016-02-16, The ED Search committee converged on a single candidate

  • 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

  • 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
• Unixstickers
  • 2016-02-02
    • Allan has an action item to follow up with this
    • Kat put some information on the agreements page for similar cases
  • 2016-02-09, Allan drafted email - need to send that out
  • 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
  • 2016-02-23 (excerpts taken from the mailing list)
    • Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
    • 10% of the proceeds will be returned back as royalties
    • Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  • 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
  • 2016-03-08, Allan to ask who will pay for postage
• Google ad grant
  • 2016-02-02, Alexandre to follow up with the procedure to get registered
  • 2016-02-09 to 2016-02-23, No updates

  • 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google

• GUADEC contract
  • 2016-02-02, Kat will proceed adjusting the current draft to address the local oraganizer's requests
  • 2016-02-16, Kat will follow up and send the contract to the ML, we can vote there if needed

  • 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

  • 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html

• Next adboard meeting
  • 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting
  • 2016-02-16, ACTION: Shaun to schedule the next meeting

  • 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html

• tibit (from the mailing list)
  • 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones
  • 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
  • 2016-03-15, Action item for Alexandre to get back to Carl still pending
• Bitcoins donations data
  • Tobi is the only person with access to the Bitcoin donations data
  • 2016-02-23, ACTION: Alexandre to get in touch with him about this

Ongoing but stalled (no discussions / actions since more than a month)

• Google Play account
  • 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
  • 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
  • 2015-12-15 to 2016-01-19, No updates.
  • 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be
• Status of logo copyright
  • 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
  • 2015-12-08 to 2016-01-19, No updates.
  • 2016-02-02, Shaun will try to pick it up this week

• Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion

  • 2016-01-05, Item has been deferred.
  • 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few

Ongoing but no director assigned

• Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  • 2016-01-12, Awaiting for Andrea's reply
  • 2016-01-19
    • Andrea replied back to Jeff
    • Jeff to bring the item back during any of the upcoming meetings
  • 2016-02-23, Jeff un-assigned the action item from himself, no current assignee

Nice to have

• Web page for prior pants winners
  • Shaun and Allan to do this
• Contract template for future use organizations for which we handle money
  • Kat to draft this
• Gifts situation
  • Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service
  • Christian to investigate
• Licensing of artwork and visual assets
  • Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
  • Allan and Sri to draft guidelines and discuss withthe Engagement Team
• Privacy campaign funds

  • Previous plan was for Kat to propose privacy bounty T&C/rules for review

  • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
• GNOME logo use by podiatrist - possible trademark infringement
  • Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
• Money raised for defense against Groupon
  • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Logo usage for t-shirts
  • Allan to carry on with the process and follow up and have some general guidelines written down for future cases
• Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
  • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Privacy policy for GNOME services

  • Current draft is at https://wiki.gnome.org/Foundation/Privacy

  • Sysadmin Team's NDA should also be covered when dealing with this item
  • Andrea to write up the policy
• gnome-software privacy issues
  • Software sends information to third parties; could have legal implications for GNOME
  • Allan to look at this
• Photography policy for GNOME conferences
  • Cosimo to draft a proposal to discuss on foundation-list

Discussed on the mailing list

• VOTE: GUADEC agreement between foundation and LinuxTag e.V.

  • +1 Allan, Kat, Jeff, Alexandre, Cosimo
  • VOTE PASSED