Minutes for Tuesday, March 8th 2016, 20:00 UTC

Next meeting date Tuesday, March 15th, 20:00 UTC

Attending

Rosanna Yuen
Alexandre Franke
Shaun McCance
Cosimo Cecchi
Allan Day
Andrea Veri
Jeff F. T. (chairing)

Regrets

Ekaterina Gerasimova

Missing

Agenda

GNOME.Asia 2016 sponsorships
GUADEC 2016 agreement between the Foundation and local legal entity
GUADEC 2017 call for bids
Trademark license agreement with Unixstickers
2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016

Ongoing:

Google Play account
Status of logo copyright
Meta-discussion on attracting new contributors
Sysadmin fundraising levels and perks
Next Advisory Board meeting planning
New meeting time

Minutes

GNOME.Asia 2016 sponsorships
GUADEC 2016 agreement between the Foundation and local legal entity
- Very minor changes were introduced by Kat on the latest document revision
- Looks fine overall, should be good to go
- ACTION: Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is OK with it
GUADEC 2017 call for bids
- In order to be able to talk to potential organizers, at GUADEC 2016, we should put out the call for bids (or proposals) for 2017 right here and now
- Bidders should ideally have representatives at GUADEC to present their idea
- The action is basically setting the schedule, then broadcasting mostly the same message as the previous announcement
  - Maybe revise the language a bit (ex: the word "bid") to be less corporaty, more friendly and inviting
- ACTION: Cosimo to give it a look and send out the call for bids sometime during the week
Trademark license agreement with Unixstickers
- Unixstickers reached out to us proposing the following:
  - 500 stickers for starting, the GNOME Foundation should promote Unixstickers at its best
  - Around 150 stickers per year could be donated to the GNOME Foundation, even more in case of sales going up
  - Custom stickers are also accepted in case of a specific need for i.e GNOME events, at least 100 stickers should be ordered for that to happen, Unixstickers allows the proposal of custom stickers designs coming from the GNOME community
- Should we aim to receive royalties or stickers (the equivalent of 10% of the sales) in exchange to the GNOME trademark extension granted to Unixstickers?
- If we go the "get stickers" route, we'll need some specifics for that in the legal agreement
- ACTION: Alexandre to send details to Allan about the stickers we're after
- ACTION: Allan to get back to Unixstickers with question about postage and specs for custom stickers
2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016
- Matthias reached out to the Board asking whether sponsoring the event might be possible
- The Travel Committee already has a budget that's been assigned by the board for the coming months
- The board ought to reply to approve of the event and let the Travel Committee know
- ACTION: Jeff to reply back to Matthias

Ongoing:

ED search update
- 2015-12-01
  - No news received in recent weeks, mostly because of holidays
- 2015-12-08
  - 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
- 2015-12-15 to 2015-01-12
  - No updates.
- 2016-01-19
  - Committee has completed interview with two final candidates
  - They should have a final answer/proposal to the board within a few weeks
- 2016-02-02
  - Expect more news this week - we'll start scheduling interviews soon
- 2016-02-09
  - Sri from the ED committee wants to present to the Board at next week's meeting
  - A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
- 2016-02-16
  - The ED Search committee converged on a single candidate
- 2016-02-23
  - The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
Google Play account
- 2015-12-01
  - ACTION: Alexandre to follow up with the Release Team about this
- 2015-12-08
  - Alexandre mailed the Release Team today, still waiting for an answer.
- 2015-12-15 to 2016-01-19
  - No updates.
- 2016-02-02
  - Release team did not come to an agreement/conclusion. Unclear what next steps should be
Status of logo copyright
- 2015-12-01
  - ACTION: Shaun to send out email to d-d-l with proposal
  - No news on this, action item from Shaun is still pending.
- 2015-12-08 to 2016-01-19
  - No updates.
- 2016-02-02
  - Shaun will try to pick it up this week
Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
- 2016-01-12
  - Awaiting for Andrea's reply
- 2016-01-19
  - Andrea replied back to Jeff
  - Jeff to bring the item back during any of the upcoming meetings
- 2016-02-23
  - Jeff un-assigned the action item from himself, no current assignee
Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion
- 2016-01-05
  - Item has been deferred.
- 2016-02-09
  - Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few
  - https://etherpad.gnome.org/p/attracting-contributors-discussion
Unixstickers
- 2016-02-02
  - Allan has an action item to follow up with this
  - Kat put some information on the agreements page for similar cases
- 2016-02-09
  - Allan drafted email - need to send that out
- 2016-02-16
  - Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
- 2016-02-23 (excerpts taken from the mailing list)
  - Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
  - 10% of the proceeds will be returned back as royalties
  - Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
- 2016-03-01
  - Allan followed up and is now waiting to hear back to Unixstickers
- 2016-03-08
  - The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-March/msg00001.html
GUADEC contract
- 2016-02-02
  - Kat will proceed adjusting the current draft to address the local oraganizer's requests
- 2016-02-16
  - Kat will follow up and send the contract to the ML, we can vote there if needed
- 2016-02-23
  - The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
- 2016-03-08
  - Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is overall OK with it
Google ad grant
- 2016-02-02
  - Alexandre to follow up with the procedure to get registered
- 2016-02-09 to 2016-02-23
  - No updates
- 2016-03-01
  - Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google
Next adboard meeting
- 2016-02-09
  - ACTION: Shaun to send out email to find a good time for the meeting
- 2016-02-16
  - ACTION: Shaun to schedule the next meeting
- 2016-03-08 (from the mailing list)
  - Shaun proposed the Board a time window between the 25th-27th of April to hold the Advisory Board meeting, discussion is ongoing to find out who's going to be available during those dates
tibit (from the mailing list)
- 2016-02-23
  - ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
  - ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)
- 2016-03-08
  - Alexandre fixed the broken Flattr image link url at wgo

Discussed on the mailing list

Trademark license agreement with Unixstickers (Allan reported to the Board about his latest chat with Unixstickers, item (and details) were then discussed during the meeting)
Proposing a GTK+ hackfest (item brought up by Matthias Clasen, item (and details) were then discussed during the meeting)

Completed actions

Pending action items

Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
Shaun: GNOME logo use by podiatrist
- Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
Shaun and Allan to create a webpage for prior pants winners
- Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)
- Sysadmin Team's NDA should also be covered when dealing with this item
Allan will look at gnome-software privacy issues from a legal standpoint
Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)