Minutes for Tuesday, September 15th, 2015, 19:00 UTC

Next meeting date Tuesday, September ??th, 2015, 19:00UTC

Attending

• Shaun McCance

• Rosanna Yuen
• Cosimo Cecchi
• Christian Hergert
• Allan Day
• Jeff F. T.

Regrets

• Ekaterina Gerasimova
• Andrea Veri

Missing

Board meeting

• Revisit meeting time?
  • Since the current time was decided to help the european people joining, it doesn't seem to work. Should we revisit?
  • ACTION: Shaun to bring that up to the mailing list
• Discussion of Pam's email regarding Ubuntu GNOME
  • Ubuntu GNOME already are running with it; we did not tell them not to use the logo so they're already using it
  • They implemented the feedback we gave them months ago.
  • Other distros do not always use the GNOME logo and name, so it's a case peculiar to Ubuntu GNOME
  • This case is different because the name is combined with the Ubuntu one, as opposed to just using the logo to advertise they're using GNOME software
  • We need to officially license the logo if we want to keep being able to defend our trademark
  • Foundation would not really be able to answer the question of defining exactly what constitutes GNOME
  • ACTION: Allan to follow up with Pam about where this need for definition comes from, possibly set up an IRC meeting
    • Will try to dodge answering that specific question
• Need to contact Pam for trademarks needing renewal?

  • ACTION: Jeff will talk to Pam about this since she's a trademark lawyer --> DONE

• GNOME logo use by podiatrist (Shaun)
  • Shaun wasn't able to find copyright status of our logo yet
  • Legitimate in trademark terms
  • We can ask about attribution
• Trademark-infringing swag (Cosimo)
  • Asked Karen for advice
• Logo usage for tshirts
  • No news on Alexandru Cojocaru's request from 8/25
  • ACTION: Cosimo to reply to him saying we're looking into it
• Hellotux still moving, need more iterations
  • Still need more information from them
  • ACTION: Allan will reach out directly to them and shorten the communication loop
• Freedesktop hackfests with Groupon money (Kat)
  • Deferred until Kat is here
• Privacy funds hackfest (Sri, Christian)
  • No news
• GUADEC 2016

  • Previously had agreed to extend the deadline (https://wiki.gnome.org/FoundationBoard/Minutes/20150826 and https://wiki.gnome.org/FoundationBoardPrivate/Minutes/20150901), and announce it, but we haven't done that

  • 1st October should be the deadline for bids.
  • Local teams should be encouraged to communicate with the board if they need more time.
  • Kat mentioned she told this to the groups involved in the bids
  • Wiki needs to be updated and a mail sent to foundation-list.
  • ACTION: Shaun update the wiki and send mail
• Annual report
  • It's pretty much done; in the hands of Andreas to layout
  • Would be nice to have printed copies for Sri's presentation next week.
    • Sri would need to look into this himself, as it's really close
  • Want to have them in time for Boston Summit in any case

  • Primary audience is AdBoard in any case. How did we distribute these in the past?

    • AdBoard meeting preferred way of doing it. Prior to them we mailed it to them.

    • If we mail, would be best to do from a single location. Rosanna could do it, but she needs physical addresses for AdBoard members which we don't have currently

    • Should also send them out to potential future members
    • ACTION: Jeff to fish addresses

Discussed on the mailing list

• Business cards
  • Sri proposed the adoption of generic business cards for marketing purposes

  • Allan will take care of arranging a possible official design for the cards, see the thread at: https://mail.gnome.org/archives/engagement-list/2015-September/msg00059.html

  • No planned expense has been decided yet about this topic, the Board will follow up when an official design will be ready

Completed actions

• Jeff to follow up with Federico about the wooden foot gift experiment

Pending action items

• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
• Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
• Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
• Create a webpage for prior pants winners (Shaun and Allan)
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
• Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin