Minutes for Wednesday, August 26th, 2015, 19:00 UTC

Next meeting date Tuesday, September 1st, 2015, 19:00UTC

Attending

Shaun McCance
JF Fortin T.
Allan Day
Cosimo Cecchi
Rosanna Yuen
Christian Hergert
Ekaterina Gerasimova

Regrets

Andrea Veri

Missing

Board meeting

User data manifesto - we really need to decide whether GNOME is going to endorse the user data manifesto 2.0 - they will be launching on 28 August.
- General consensus that we want to support it
- Not a binding support, but an endorsement
- VOTE: endorse the manifesto. +1 Allan, Christian, Shaun, Cosimo, Kat. Jeff abstained.
  - ACTION: Allan will relay some of our concerns to Frank (main promoter behind this)
  - For future communication, engagement team will be part of the conversation
When will our standing weekly meetings be?
- Andrea can only do evenings
- We don't want to do evenings on Fridays as it'd be cruel for Europeans
- Can't do Thursdays either
- Tuesdays at 19:00 UTC would work but we'd have to stick to an hour
- ACTION: Most consensus on Tuesday, we'll shoot for that
GUADEC 2016
- Review work in progress bids for 2016/17.
  - Karlsruhe (Moira Schuler and Benjamin Berg)
  - Lyon (Bastien Nocera involved)
    - Possibly more interested for 2017 than 2016
  - Manchester (Sam Thursfield and Alberto Ruiz involved, also Allan Day and Javier Jardon)
    - Also most likely for 2017 since Sam is not around summer 2016
    - Local government has money available to promote conferences in the area
  - Let's buy a Spanish town!
- Should we colocate with other conferences like Flock and openSUSE?
  - It could be a possibility, perhaps for 2016
  - Stronger preference for Flock as opposed to Akademy
    - Flock might alienate people coming from non-RH systems
    - Might be a bit of a touchy topic politically and would need to also get in touch with other organizations
  - Flock is in Europe only every other year
- ACTION: Allan get in touch with Lyon organizers and understand what their plans are
- Should we extend the bid deadline (probably yes)? If so, when until?
  - VOTE: extend deadline 1 month. +1 Cosimo, Allan, Christian, Shaun, Jeff, Kat
  - We'll change the current deadline to be the intent of bids
  - Communicate that bid proposals should have also an ETA
- How to encourage other bids?
- Should we ask for intentions to bid?
  - ACTION: Shaun to communicate and encourage people to submit an intent of bid
  - Perhaps once we have an intention we can talk people into moving it early on year
- Karlsruhe is hoped to provide a bid for 2016, but we need to have a backup plan in case it falls through. What should this be?
  - Co-locate with another conference would be the most likely option, since we wouldn't be able to organize a conference "remotely"
  - Ask Linux Foundation to organize for us, but would need to pay a lot of money
  - ACTION: Christian to contact Linux Foundation to understand costs of co-location
  - Let's brainstorm other alternatives
  - We should bring the problem publicly to the community if no progress is made in 2/3 weeks
Google Play account.
- Who holds the master keys to sign apps as GNOME? release-team sounds most likely candidate
- Consensus this is a good idea, but board does not involve themselves into technical matters. Does release-team hold credentials typically?
  - None of us has been on the release-team, so don't know
- ACTION: Cosimo to get in touch with release-team about the matter
Privacy funds - should we use the privacy money to try and have a privacy hackfest at Boston Summit?
- Privacy hackfest sounds like a good idea, but need to have good agenda ahead of time
- Funds are $20k
- Hackfests are usually bottom-up but in this case we raised funds, so would be more appropriate for the Board to be proactive
- Another option would be to do it together with next West Coast summit
- Would also like to involve people from EFF in this
- ACTION: Christian to come up with a group of people and proposal for Privacy Hackfest the Board can vote on
- Alternative would be bounties; previous Board already agreed upon doing bounties, but not exclusively. Would need to revert the vote.
- VOTE: we don't officially say we use money for bounties. +1 Shaun, Christian, Allan, Cosimo -1 Kat Abstained Jeff
  - There is a page on the wiki with some bounties already, but they haven't been advertised yet
  - Move discussion to the list

--- deferred ---

Trademark-infringing swag (mousepads)
- http://amazon.co.uk/Abstract-Designer-Colourful-Anti-Slip-Compatible/dp/B0080CYAD8/
- A quick Google image search returns no other occurrences on the web at first glance
- General consensus seems to be that we need to enforce the trademark in this case. Next steps?
Update on ED search.
Update on annual report.
Logo usage request for tshirts.
Discussion of rolling agenda.

Discussed on the mailing list

VOTE: proposal to remove wire info from our FoG page
- Printing a fraudulent check was easily possible as the "Other ways to donate" web page
  - (under the "Donate by bank wire transfer) contained enough details about the GNOME Foundation bank account
- Wires are rarely used as they usually have an higher cost than checks, especially when sent domestically
- VOTE: +1 Jeff, Cosimo, Kat, Shaun, Allan
- VOTE PASSED
Rolling agenda/task tracking
- Allan started revisiting how agendas and minutes get together before and during
  - every Board meeting
- His proposal is available at: https://wiki.gnome.org/AllanDay/BoardTaskTracking
VOTE: Budget travel increase for the Open Help Sponsorship
- Allocated budget (of 6000 USD) for the Travel Committee was approved by the Board already and had this specific conference in mind
- The Board was asked to revise the budget by additional 1773 USD (from 6000 USD to 7,773 USD)
- The proposed participants for the event stated they won't be able to attend the conference without
  - a travel subsidy.
- VOTE: +1 Jeff, Christian, Cosimo, Allan. Shaun and Kat abstain.
Google Play account
- Ankit has been developing an Android App during GSoC 2015: https://wiki.gnome.org/Outreach/SummerOfCode/2015/Projects/Ankit_GPSSharing
- A GNOME Foundation account is currently missing to properly register the app
- The app is currently GPLv2 licensed
- The owner of the app will be the GNOME Foundation
- Ankit is offering his help to keep maintaining the app after the end of his internship
- Christian raised an interesting point about how the signing key for the app is maintained
- Kat pointed out that the app still does not have a target in mind, is it going to be the Foundation membership or any GNOME Account owner?
- The matter is still being discussed by the Board, the requestors and the Release Team

Completed actions

Pending action items

Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
Create a webpage for prior pants winners (Shaun and Allan)
Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
Allan to follow up with Oliver Propst on Anual Report
Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
Kat to draft a proposal for a privacy policy for review
Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
Andrea to write the Privacy policy for GNOME services
Allan will look at gnome-software privacy issues from a legal standpoint
Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
Christian to investigate the GNOME gifts situation
Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin