Event Name & Year
[Conference Dates] in [Location]
Add a sentence or two about the conference and why it's important for GNOME to have a presence there.
[DATE] CFP Opens
[DATE] Deadline for abstracts/proposals submissions
[DATE] Last date for notification of acceptance
[DATE] Conference starts
Add things that you plan on doing there. Here are some examples:
GNOME Booth: manned by the listed attendees. We already have a branded table cloth and some banners but will print some new signs.
Speaker: Christian Hergert: Flatpak, the easiest, fastest, and safest software distribution platform
Shirts to sell: We have some shirts to sell. We ordered them from customink and based the designs off of this year's FOSDEM design and will sell them for $15 USD (Foundations members can get them for $10 USD).
SWAG: We have GNOME stickers, flyers, and brochures. We will go around to the Open SUSE and Fedora booths before the conference to get stickers and display them on our table.
Release video: We will have the latest release video playing on loop on a monitor to attract attention.
Demos: We are going to demo Fedora 25 and Endless OS on two computers we have on hand.
Add any costs that you'd like reimbursed (this will help us set our a budget for next year's event and will help future organizers as well). You'll need to get approval from the Board for these first. Remember to see if there's a SWAG center near you that can send you stuff you need. Here's an example of how to fill this section out:
- 100 Flyers and print outs = $50 USD
- 25 balloons = $5 USD
- 2 shirts for GNOME volunteers = $20 USB
TOTAL = $75 USD
Pictures from event
Add some thing here after the event that you think would be good for future coordinators to keep in mind. Here are some examples:
Bring a credit card reader: We should bring a credit card reader next time we sell shirts at a event. A few people were unable to make a purchase because they did not have cash on them.
Coordinate schedules: We had a great spot this year and lots of people stopped by our booth. This meant that we had to have about 3 people staffing the booth at all times. We should try to coordinate schedules better next time so that we are also able to participate more in the conference.