Engagement Team Meeting 19-August-2016

NOTE: This is a major dump of our meeting notes over the last few months in an attempt to document some of our meetings and clean up the weekly agenda/upcoming notes etherpad.

If you have any questions about this, please email Nuritzi: nuritzi AT gnome DOT org

Updates:

ANNUAL REPORT- Adelia

Jeff is planning on bringing all 100 of them to GUADEC. We should tell him how many to bring and how many to mail.

List of recipients: We need to update this @Jeff has this

Printing: Jeff will print in Canada on July 18th

Mailing: Nuritzi will pick up the branded postcards she purchased next week and will take them with her to GUADEC so that the Engagement Team can write postcards together while there and hand to Jeff in-person. Jeff will mail the postcards and Annual Reports to a list of recipients that Zana helps us put together.

Budget: printing costs & postcards

Final List of AdBoard Members for 2015:

• Google
• Linux Foundation
• Private Internet Access
• Red Hat
• SUSE
• Sugar Labs
• Debian
• Free Software Foundation
• The Document Foundation

Action Items

• @Jeff to print the report and send from Canada. Consider having others help write handwritten notes >> definitely have others prepping contents or handwritten notes

• @Nuritzi to write templates for the handwritten notes and BRING the postcards to GUADEC
• @Zana: Look through the list of Annual Report mailing recipients and update it for this year. Keep the old data somewhere either as a tab or a separate spreadsheet.

• @Cassandra to message travel committee and suggest a reminder for licensing: travel-committee@gnome.org

• @Adelia - to populate a list of individuals who donated and get a quote from them. (1 2 people)

FUNDRAISING

Adopt a Hacker

• Need to curate a list of hackers (about 10-15)
• Gonyere will email GNOME project leaders and ask for nominations
• Zana will bring blank postcards to GUADEC for them

Merchandise Page

• Allan completed the page and it looks great https://www.gnome.org/merchandise/

Friends of GNOME Redesign - Allan & Zana Latest designs - https://raw.githubusercontent.com/gnome-design-team/gnome-marketing/master/websites/friends-of-gnome/friends-of-gnome-2.png

• Patreon for Friends of GNOME? to bypass paypal; specify specific donations/donation levels. This is stagnant and pending on Steve's leadership.
• Friends of GNOME wesbite project is still moving forward.

Action Items:

• @Zana to poke @Andrea and figure out where to add that donor on the website

OUTREACH

We need to request a budget for GNOME engagement.

Engagement Blog

• Might want to feature a community meetup (espcially when we have some slow months)

Action Items

• @Cassandra will interview Julita regarding community events that she has planned in Peru. Article to be posted by 7/15.

Local events

Action Items:

• @Nuritzi to estimate budget for t-shirts for GNOME SF, ask marketing list for budget requests
• @Allan to learn more about process for requesting marketing budget at next board meeting
• @Nuritzi send a request to Andreas and/or Allan - who can help us make stickers
• @Zana - will add Adelia to the community blog after Adelia becomes a member

Budget requests

Consolidated requests: https://etherpad.gnome.org/p/Budget_Requests_May_2016 To figure out process for members to request collaterals - KIV this is a larger discussion

Conference Packs

Encourage members to be self-sustaining. These packs will be given to "official groups"

• Shirts that they sell:
• 2 to 3 free shirts for organizers, be open to special requests
• Standard: 5 small, 5 med, 5 large, 5 xl, 5 xxl
• open to other suggestions
• Stickers
• 100 - 200 stickers (whatever is easiest)
• Other ideas
• pens
• GNOME business cards / postcards?
• phone case for business cards (liv's idea)
• brochures (we would need to figure out what to put on them. maybe a friends of GNOME?)
• Tablecloths
• 6 foot long rectangular table (see what the standard size is)

Official Groups: what does that even mean?

• submit an application
• list the official groups on a wiki or something (think about adding a section to the gnome.org website to create more visibility around local groups)
• should we
• have at least one event a year
• gnome release parties strongly encouraged

GNOME.org website

How do we change things on there? What's the process and how can we better levergage it?

Photos

Create a photo guideline plan - for conferences (nomination for @Cassandra to look into)

Travel box

(https://wiki.gnome.org/Events/Box/NorthAmerica) Emily has it in Carrollton, OH Banner (table cloth and maybe a standup banner), & SWAG is the MVP. Timeline to get banner by September in time for LAS GNOME

• @Zana - ping Kat about a banner for the US "travel box" will ask about getting the file
• @Sri - ping Emily and ask her if she can prepare the box for travel. Or else prepare it for someone to pick it up. - DONE 7/1

Stickers & Outreach Gear

Ideally we want local teams to be able to access GNOME merchandise Would be good to have some approved vendors that they can use

• Action: decide on process for ordering (what's needed in an application? invoice and reimburse?)

• Action: review existing merchandise designs and see if we need to expand (probably do). Existing designs are here: https://cloud.gnome.org/index.php/s/90051b3fae3856a438e2e77ab0a856f5 The GNOME Zazzle store also needs updating (http://www.zazzle.co.uk/gnome/products).

• Action: evaluate the different sellers (how much per item, how much for postage to different continents?). Unixstickers, Zazzle, Freeware, and Hello Tux.
• Carla - cquinn is our Design Intern. We can forward requests for her to work on. Want to keep the internship structured.
• @All - send all of the merchandise designs that we currently have to Allan. Friends of GNOME flyers, GUADEC flyers to give out at FOSDEM and business cards for LAS GNOME conference.

Licensing guidelines

Allan is still working towards more clarity re: re-sharing creative commons photos on own social media Copyright assignment?

CONFERENCES

GNOME RELATED

LAS GNOME (http://las.gnome.org/

OTHER

August 18th: Abstractions - http://abstractions.io/

• Pittsburgh, PA
• New conference
• Too late to submit papers unfortunately

October 29th: Ladies that FOSS - https://wikimedia.de/wiki/Ladies_that_FOSS

• Need one (or more?) volunteers to go and mentor a few first-timers

Action Items:

• Need to make a calendar with conferences with GNOME presence

• @gonyere & @Adelia FOR LADIES THAT FOSS: Need to send an email to the general gnome dev list asking for volunteers

SOCIAL MEDIA

(July: https://etherpad.gnome.org/p/July_2016_Social_Media )

GNOME Asia Social Media - Nuritzi (https://etherpad.gnome.org/p/social_media_coordination_ep)

July Promotions: Outreachy and GSoC Interns News release: https://www.gnome.org/news/2015/06/interns-are-busy-improving-gnome-this-summer/ Looking forward to seeing blogposts from our new interns this summer on Planet GNOME!

Update:

• Flatpak launch (rebranding of xdg-app): News item and social media blast

GUADEC BoF Topics

Happy Birthday GNOME (20th Birthday)

Sri would like to get some stories, pictures, a timeline, etc. Sketchbook or picture book to give to people. Ties into budget. Celebrate the community. Talk about this during Hackfest at GUADEC Have Miguel speak at next year's GUADEC, tell him with enough time so he can plan travel Start with this GUADEC

• Onboarding for Engagement Team
• Next Annual Report

BACKLOG OF PROJECTS

THIS WEEK IN GNOME - Sri, John (mrmcq2u), Kunaal (kunaaljain) Main initiative page: https://etherpad.gnome.org/p/this_week_in_gnome_2016