Meeting on April 14th

AGENDA

Introduce focus initiatives (Nuritzi) https://wiki.gnome.org/Engagement/OngoingInitiatives
Annual Report (Nuritzi)
Contributor workflow campaign (Nuritzi)
What to do about a calendar for the Engagement Team? (This is a follow up to the mailing list discussion, in the "System 76 reporting for duty" thread.)

Attendees:

We should focus on a few initiatives as a team in order not to spread ourselves too thin and so that we can accomplish them. Instead of having newcomers do other things, we should ask for them to help with these focus initiatives so that we can mentor them and still work towards our goals.
While we will have some focus initiatives, we will still have some "business as usual" items, like social media.
When we get to GUADEC 2017, we should make sure to hold a session on strategy and planning for the upcoming year. We can try to put together a budget then.
The 3 focus initiatives from now until GUADEC are:
- Annual Report
- SWAG Centers and Events
- 20th Birthday

Cassandra may need help running the initiative - Sri will be happy to help co-chair
Will help and attend meetings
- Ryan
- Nuritzi
- Rosanna
- Bastian - special video
- Jeff

Jeff willing to design
Ideas for special feature
- 20th anniversary retrospective
  - Include forward looking statements about goals for the near future
- Newcomer iniitiative / revamp
Available as supporting members - Nuritzi and Rosanna

Headed by Nuritzi and Ryan
Bastian can keep engagement-list apprised of events in Europe
Events are to be listed here: https://wiki.gnome.org/Engagement/TargetedEvents
LinuxFest NorthWest - Ryan will be attending for System76 and will be willing to hand out GNOME stickers
Carlos Soriano owns the sticker distribution in Europe
FOSSNorth will be happening in 2 weeks; some GNOME people speaking; would be great to have stickers to hand out
Idea: Design postcard / business card to hand out at events to invite people to check out the newcomer's initiative
More discussion on press releases and social media for publicizing events
- Ryan is happy to help with writing / distribution of press releases

(Review and update list of ongoing Engagement team initiatives:https://wiki.gnome.org/Engagement/OngoingInitiatives)

Distribution centers around the world for swag requests to be sent out locally
Want to recruit people to run distribution centers (foundation members vs. anywho who communicates with the engagement team and shows commitment)
Include something like: If you're not a foundation member and still want to run a distribution center, reach out to the engagement team for help and support
Identify events near the distrbution center that will be targeted
ACTION: Reach out to GNOME Asia, GNOME Peru, etc. to start recruiting distributors, reach out to members in India
About 3 months prior to these events we should reach out to people and see if they can man the booth, make sure people are attending and have a plan
ACTION: Nuritzi to send an email to engagement-list and foundaiton-list to see if people have others that they target
ACTION: Biraj to add FOSS Asia to the 2018 list

Could be great to do worldwide
Could we make this a competition? Most popular recipe as voted by Allan.
ACTION: Biraj start to think about how this would work. Biraj to go through the process of submitting one recipe successfully and then thinking about how we scale it.

Not ready to start new channels (i.e. instagram, snapchat, etc.) but may want to consider this in the future
ACTION: Reach out to Federico and Alberto for photos at the hackfest in late March
ACTION: Allan will archive photos that he took at the GTK hackfest in London
ACTION: Reach out to travel committee to request photos when someone travels
@Cassandra - Set up a Flicker group for GNOME Project: https://www.flickr.com/groups/gnomesocial

Newcomers Tasks: https://wiki.gnome.org/Engagement/GettingInvolved/NewcomersTasks
ACTION: All of us should try to add things
This was closed in favor of focus initiatives on April 14th. We can ask newcomers to help us with the focus initiatives.

Found their website (google.com/grants)
We'd need to write a blurb and maintain keywords for them
Would need pruning/maintainence every quarter or so
Sri was going to check in with Justin to see if he has interest in handling this (email sent asking)

Perhaps intimidating for newcomers?
Public meeting once a month?
Hangouts on air
Need a list of things people can do
Recruit people!
Target designers etc?
All - think up some examples of short tasks for newcomers
Possibly make better use of the engagement blog (TIL: there's an engagement blog)

Neil to check with Tobi if we just get a list of email addresses or need to use a system === Create Official Groups ===
submit an application, having established trust (foundation member takes a look)
list the official groups on a wiki or something (think about adding a section to the gnome.org website to create more visibility around local groups)
- They should:
have at least one event a year
gnome release parties strongly encouraged
take part in social media-stuff (hashtags when their events are happening)

List of conferences (will go on wiki) with estimated cost to better allocate funding for budget
Some conferences listed at top of notes from Feb 10: https://wiki.gnome.org/Engagement/TeamMeetings/10-FEB-2017
ACTION: Send out email to engagement list to see which conferences will be attended

Mario Wenzel (maweki) looked into this and wrote a page about the future of extensions: https://wiki.gnome.org/Projects/GnomeShell/Extensions/Future
Notes from before:
- Need to talk to core developers about extensions/implementing extension functionality (ex. GNOME weather w/ weather indicator)
- Get the design team to give guidelines for extension developers - "do's" and "don'ts" since currently there isn't enough information on how to support extensions (esp. common use cases like indicators, status-menu-panels)
- Already talked to Jakub during GUADEC with a mixed response ("extensions are >the wild west<, we didn't design it, we don't want to imply that this is ok")
- Create a wiki page for extensions and extension community stuf
- Would be nice to establish a mailing list for extensions #gnome-shell
- Current page for Extensions: https://wiki.gnome.org/Projects/GnomeShell/Extensions/StepByStepTutorial#knowingGnomeShell-API