A guide to administering Google Summer of Code for GNOME.

This should make the process somewhat more repeatable and avoid that we forget critical steps in the process. It's a living document, feel free to add / change stuff if needed.

1. Timeline

Tasks that need to be done:

1.1. February

• Assemble GSoC admin team

• Query module maintainers for ideas (See also Outreach/SummerOfCode/2018/Ideas and Outreach/SummerOfCode/2014/Mails)

• Hold meeting on the triaging of ideas

• Apply for it (Previous application can be found here: Outreach/SummerOfCode/2019/Application)

After acceptance:

• Finalize enrollment
• Advertise to students

• Send out another call for ideas, to activate the laggards (See Outreach/SummerOfCode/2015/Mails)

• Continue triaging new ideas

1.2. April

• Send "better luck next time email" to rejected students Outreach/SummerOfCode/2013/Mails

• Send "congrats" email to accepted students. Some important points: Outreach/SummerOfCode/2013/Mails

• Send email to all mentors, to remind them to get in touch with their student(s)
• Send email to devel-devel-list and foundation-list to introduce all the projects.

• Create a Projects page on the wiki, listing all projects and linking to a wiki page per project (which can be used to track progress). For instance: Outreach/SummerOfCode/2013/Projects

  • Planet GNOME Policy (draft)
    • Your blog (please create if you don't already have one) will be added to PGO from now until December (gives plenty of time for some follow-up blogging)
      • If you want your blog to stay after December, you'll need to email a PGO editor just like everyone else (and stay involved in GNOME)
    • We ask students to try to blog at least every other week
    • Give tips for making good posts (not too long, not too short, break up text with screenshots or diagrams, etc)
    • Hackergotchi
    • Anything else?
  • TODO
• TODO

1.3. Before the midterm eval

• make sure every soc mentor is subscribed to the soc-mentors list
• write a reminder about evaluations