1. Let's make things awesome and automatic

Git repository: https://git.gnome.org/browse/gsoc-admin

1.1. Rationale

It's the 21st century and we should not be doing all of those manually.

1.2. What

• ALL THE THINGS in git, no more wiki pages unless something that belongs like this very page
• list of students, mentors and metadata in CSV
  • get phone numbers of mentors!!!
• script to check that students
  • blog
  • comment on bugzilla
  • attach patches on bugzilla
  • commit and push to git
• the script must run on a server, not an admin's machine
• script to generate emails
  • Add appointments to deadline emails

  • Try to summarize subject well -> like a good commit message

• add students to
  • the mailing list
  • Planet
• …
• Profit!

1.3. Plan

January:

• Download latest ics from http://www.google.com/calendar/ical/gsummerofcode%40gmail.com/public/basic.ics Determine Deadlines.

3 days before organization application opens

• Send out reminder to SoC admins.

3 days before organization application deadline

• Send out reminder to SoC admins. Indlude deadline.

Accepted mentoring organizations published

• MANUAL activation of the process Upon activation:
  • Send out call for ideas.

Student application period opens

• Send out recall for ideas. Include deadline.

Student application deadline

• Send out call for mentors registering in melange and vote - include deadline! Generate accepted/rejected mails, send them to gnome admins to let them fill to melange.
  • Accepted mail contains:
    • Link to form. Fill before end of community bonding.

End of community bonding:

• Grab data from form, commit! Send mail to soc admins for planet gnome and mailing list addition. (Latter automatically?) Begin blog checking

On blog check:

• If a student does not blog regularly, send mail to mentor and soc admins.

3 days before midterm submission beginning:

• Inform people about internal deadlines.

3 days before midterm submission end: internal submission deadline

• Inform soc admins to check for missing evals.

3 days before final submission beginning:

• Inform people about internal deadlines.

3 days before final submission end: internal submission deadline

• Inform soc admins to check for missing evals.

Final submission day:

• Automatically package packages of student to tarball and send out mail to students so they can download it somewhere. (Commit to git?) Relevant script: https://github.com/sils1297/configurations/blob/master/scripts/git/collect_authors_patches.sh