MC Meeting of 09/04/2014

Date, time, and IRC Channel: Wednesday, April 9 at 17:00 UTC on #membership, GIMPNET

Attending:

• Andrea Veri
• Fabiana Simoes
• Tobias Mueller

Regrets:

• Pedro Villavicencio
• Federico Mena Quintero

Agenda for the meeting and items discussed:

• Elections 2014
• Active and inactive members on the Committee
• Script to sync the Foundation's database to LDAP
• Validity of @gnome.org mail alias after a membership is expired

Summary, decisions and action items available at 09-04-2014-meeting.log.

MC Meeting of 03/04/2013

Date, time, and IRC Channel: Wednesday, April 3 at 16:00 UTC on #membership, GIMPNET

Attending:

• Andrea Veri
• Fabiana Simoes
• Tobias Mueller

Regrets:

• Pedro Villavicencio
• Federico Mena Quintero

Agenda for the meeting and items discussed:

• Elections 2013

Decisions:

• Drop "Any eligible voter may challenge the preliminary results by e-mailing elections@gnome.org prior to 2012-06-19" from http://vote.gnome.org/2012/rules.html, that to avoid members that have last renewed between 2011-05-01 and 2011-07-01 to vote but not to eventually challenge the results.

• Define who can be considered a "Member of the GNOME Foundation" on the 2013's rules.html. Also add a reference about the new Emeritus Member status and make sure that there won't be any misunderstanding on it. (Emeritus members can't vote on the Board of Director's elections since their membership can't be considered as full)

• The timelines proposed for this year can be found at https://mail.gnome.org/archives/membership-committee/2013-April/msg00004.html.

Logs available at: 03-04-2013-meeting.log

MC Meeting of 24/10/2011

Date, time, and IRC Channel: Monday, October 24 at 23:00 UTC on #membership, GIMPNET

Attending:

• Andrea Veri
• Bruno Boaventura
• Pedro Villavicencio
• Tobias Mueller

Regrets:

• Christer Edwards

Agenda for the meeting and items discussed:

• Modifications to the renewal process. (Discussion and voting)
• foundation.g.o rewrite.
• Are two MC-Members acks alwais required for an application to be accepted or we can process it in a faster way if contributions/sponsors_comments are obvious and evident?

• Should we make election's timelines mandatory or not? (strict interpretation of timeline's rules or not) (Reference: Mail)

• Procedures, timelines, instructions about how to send a valid candidacy should be rephrased / rewritten to avoid future misunderstandings. (References: Mail and Foundation's Web Page)

• Discuss updates to election's rules guidelines. (References: RT #11992, and Twitter)

• Additional and extra topics.

Decisions: Minutes, relevant decisions and important topics can be found at the following webpage.

Logs available at: 24-10-2011-meeting.log

MC Meeting of 04/05/2011

Date, time, and IRC Channel: Wednesday, May 4 at 12:00 UTC into #membership on GIMPNET

Attending:

• Andrea Veri
• Bruno Boaventura
• Pedro Villavicencio
• Tobias Mueller

Regrets:

• Christer Edwards

Agenda for the meeting and items discussed:

• preparing elections
• discussions about the current status of the committee to track down problems and issues I've been reporting since some time to specific members of the Committee.

Decisions:

• Elections schedule has been decided and mailed to foundation-list/announce already. Mail available here.

• foundation.gnome.org/elections has been updated with the upcoming elections material. Everything can be found at this page (it still needs to be updated with all the relevant bits as soon as the candidacies timeline will end)

• new policies and procedures have been explained again to the whole Committee to avoid future problems and issues while processing new applicants.

Logs available at: 04-05-2011-meeting.log

Minutes available at: https://mail.gnome.org/archives/foundation-list/2011-May/msg00006.html

MC Meeting of 11/03/2010

Date, time, and IRC Channel: Thursday, March 11 at 21:30 UTC into #membership on GIMPNET

Attending:

• Andrea Veri
• Bruno Boaventura
• Pedro Villavicencio
• Susana Pereira

Regrets:

• Tobias Mueller

Agenda for the meeting and items discussed:

• checking up membership guidelines
• preparing elections
• discuss any improvement to the foundation.g.o website
• check for active / inactive members and find one more new member (if needed)
• elect a new chairman

• discuss new members self-introduction to foundation-list (as per http://mail.gnome.org/archives/foundation-list/2010-February/msg00027.html and followers)

Decisions:

• check and modify form letters (they look too old and often we don't get from vouchers what we need to judge an application) (form letters are stored in our wiki page available at FormLetters

• modify the applicant.php page to make it more readable and friendly (we should remove some useless fields making the page more clear. Also we should ask the applicants to write a good resume of their past and present contributions together with at least two vouchers emails)
• contact the Board of Directors and see if MC have autonomy to change the number of vouchers required for an application. (and also if we have the possibility to modify the foundation.gnome.org website)

• update the foundation.gnome.org website to make it more close to how gnome.org looks like. (we will need the Website / Art team to help us out a bit with this task) --> this needs to be forwarded to the Board to check if their fine with this. (Bruno prepared a mail already)

• AndreaVeri to send a patch for the Mango git branch asking for new members to send out a small introduction about themselves on the foundation-list mailing list as per link posted above)

• new members will be posted on the foundation-list every one month or when we gonna reach 10 approved members as per MembershipCommittee/ApprovedMembers

• check with Tobias about elections scripts et all, this will be discussed separately on our mailing list in the near future. (the elections need to end before GUADEC in June / July)

• AndreaVeri got appointed as the new chairman of the MembershipCommittee. (the quorum voted unanimously in favour) (Thanks Bruno for all your work in the past two years)

• we checked for active and inactive members on the Membership Committee and we updated our page accordingly. (The MC official members allowed to process new Foundation Members and prepare elections are listed at the bottom of the MembershipCommittee wiki page)

Logs available at: 11-03-2010-meeting.log

Minutes available at: https://mail.gnome.org/archives/foundation-list/2010-March/msg00141.html

Items discussed via mail

Agenda:

• roll call to check who's still active, who's not.
• changing the requirements for approving a request. (e.g two MC members ACKs for a request to be approved and not just one like now. I would like to be sure most of us are okay when a GNOME contributor is going to join the foundation.

• application's page, are we ok with that? I guess no, the application form should be changed like we agreed at our first meeting one year ago. (we'll discuss how and who will take care of having it done)

• setting up a private membership committee mailing list. (for future updates, doubts about applications, meetings organization and everything else that should be kept private)

Decisions:

• two MC members acks are needed for an application to be accepted.
• membership-committee-private mailing list is up and running.
• The application.php page has been updated and renewed (it now asks less but more specific questions to grab all the details we really need to process an application succesfully)

• quite all the Wiki pages under the MembershipCommittee area renewed and updated. Now everything should be ordered in a correct and good way. (easy to read, browse, search through)