September 25 2012 Meeting

Attendees:

1. tobi
2. Emily
3. Haggen
4. wlashell
5. allan
6. sakana

Agenda

1. What needs to be done to get a call for bids out of the door?
2. When will we meet next?

Meeting notes

• What needs to be done to get a call for bids out of the door?
  • Will will draft of Call for Hosting, put it in an Etherpad and send it around [Done]
  • We hope to save time on the decision for a winning proposal if the proposals are higher quality.
  • We give the teams more of a chance and extend the deadline to Sunday, the 28th of October
  • We will post the call for bids to
    • foundation-list ( Tobi will send it out once it's ready ) [Done]
  • The hosts we know that want to propose
    • Emily will send it to the teams we know
  • www.gnome.org
    • Tobi will make sure that it appears on w.g.o with the help of the marketing-team
  • gnome-asia-list
    • Haggen will make sure it'll land on gnome-asia-list

• We will need to get http://2013.gnome.asia up and running

  • Will will hopefully take care about that. He wants to be reminded though. Tobi shall do that
• Project Manager of GNOME.Asia 2013 is Will

• When will we meet next?
  • We will meet next on Tuesday, October 2st, at 14:00 UTC in #asia-summit

Action items

1. Emily send proposal of Indonesia to mail list [Done]
2. Will will draft of Call for Hosting [Done]
3. Tobi will send call for bids to foundation-list once it's ready [Done]
4. Haggen and sakana finish the press release for 2012
5. Haggen will send call for bids to gnome-asia-list once it's ready

6. Everyone to review and comment on Call for host by Friday (https://live.gnome.org/GnomeAsia/2013Summit/CallForHost)

7. Will will create http://2013.gnome.asia website

8. Will will create new website banner graphic and callout images for call for host
9. sakana send the Call for Host wiki to Korea team. [Done]