Call for Sponsors Draft

  • March 28th to April 2nd 2011 - Bangalore, India
  • GNOME.Asia Summit 2011: GNOME 3.0 Hackfest | Launch Party

GNOME 3.0 Hackfest and GNOME.Asia Summit 2011 offering opportunities for sponsorship cooperation.

The purpose of this document is to familiarize you with the event, what it is all about and what you can expect from the event, and why participating in the event could be very important to you, even if you are not (yet) involved with GNOME.

The GNOME 3.0 Hackfest and GNOME.Asia Summit 2011 will be held in Bangalore (India) at the Dayananda Sagar Institutions, Bangalore from March 28th to April 2nd, 2011. This event will be very special and unique this year as we have planned this event to coincide with the GNOME 3.0 launch. People participating in the hackfest will be working to make the GNOME 3.0 launch successfully.

Depending on the momentum, we are planning for an extra conference day to cover all the topics (based on available budget and paper submissions). So stay tuned and visit Gnome.Asia website ( regularly for the latest information!

What is special this year?

The event comes to India this year to its very own Namma Bengaluru. This year, we have the biggest GNOME 3.0 Launch Party of the world and our very first GNOME Hackfest in Asia. We have already invited the core GNOME marketing, release and documentation team members to join this hackfest.

Right after the GNOME 3.0 Bangalore Hackfest, we will jump on the opportunity of having a lot of the GNOME developers already on site to aim for the greatest GNOME.Asia Summit of all time. In its forth year, GNOME.Asia Summit will have the pleasure to continue to bring GNOME to users and developers in Asia and more specifically India, but also to celebrate the release of GNOME 3.0 with the people who actually write the software!

  • GNOME 3.0 Hackfest
  • GNOME.Asia Summit 2011 - GNOME 3.0 Launch Party

The event will definitely provide a unique opportunity for stakeholders to discuss programming, promotion and community growth challenges for the GNOME project and Free and Open Source solutions in Asia. Besides being a community event the summit is set up to function as a gateway for companies interested in India and Asian markets. We are offering sponsorship partnership for the event.

The summit offers matchmaking opportunities for companies with local enterprises. As a sponsor you will be featured in conference materials and you will be presented in media announcements. As an immediate outcome you will have preferential access to our conference database of well trained and highly qualified students and developers and attract high potentials during a careers event. Enterprises will have the chance to meet high potentials at their booths. We are expecting more than 500 participants of the India IT elite.

With delegates from Asia and around the world, the GNOME.Asia Summit is a unique and internationally flavored conference and offers sponsors the chance to tap into fast-growing local markets, discover new business opportunities and increase awareness for your products among early adopters and technology multipliers.

Date and Venue


  • Hackfest: March 28th - April 1st 2011
  • Conference: April 2nd


Venue: Dayananda Sagar Educational Institutions, Shivage Malleshwara Hills, Kumaraswamy Layout, Bangalore 560 078, Karnataka (India) < a map of where it is located >

<More Venue photos to be added soon> Main Entrance of the Auditorium

Inside view of the auditorium

More pictures at Venue pics

Potential Speakers

  • Paul Cutler (Chairman, The GNOME Foundation)
  • Brian Cameron (Director and Secretary, The GNOME Foundation)
  • Stefano Zacchiroli (Debian Project Leader)
  • Emily Chen (Director, The GNOME Foundation)
  • Pockey Lam (GNOME.Asia Committee)

About GNOME.Asia Summit

GNOME.Asia Summit is the yearly GNOME users and developers Asian conference. The event focuses primarily on the GNOME desktop and other devices that use GNOME, and also covers GNOME­ based applications and GNOME development platform tools. It brings together the GNOME community in Asia to provide a forum for users, developers, foundation leaders, governments and businesses to discuss both the present technology and future developments.

History of GNOME.Asia Summit

--- A lot of great pictures of our previous events. ---

This will be the fourth edition of the GNOME.Asia Summit. In previous years GNOME.Asia Summit has been held in Beijing, China in 2008 and Ho-Chi-Minh City, Vietnam in 2009 and Taipei, Taiwan in 2010.

GNOME.Asia Summit 2010, co-organized with COSCUP, was a full two-day conference with over 60 presentations and speakers coming from places all over the world such as China, Philippines, Japan, India, USA, France, Spain, Germany and of course Taiwan. The BOFs and lightning talks helped to bring the conference to a new level. A total of 977 participants, 25 sponsors, 20 news outlets, 10 exhibitors (including communities) supported the event.

GNOME.Asia Summit 2009 in Ho Chi Minh City (Saigon) attracted 1465 developers, students, business professionals and government officials establishing Vietnam as one of the top spots for the Free and Open Source community and businesses. In total 14 countries, 79 speakers with 34 from outside of Vietnam, 109 talks and presentations were held.GNOME.Asia Summit 2009 was the biggest FOSS event ever in Vietnam.

GNOME.Asia Summit 2008 in Beijing (China), attracted 530 participants for the two days conference. There were a total of 42 speakers of which 70% were local speakers and 30% of them were from other countries including the USA, Finland and Singapore. There were 46 talks over the two days of the summit. GNOME.Asia Summit 2008 was recognized as the top three FOSS events in China by the Chinese government.

Event Funding

An event of the size of GNOME.Asia Summit has huge expenses involved with it. These expenses fall broadly into three categories:

Speaker Travel and Accommodation

Many hackfests and conference attendees who contribute to the event with their knowledge have to travel huge distances to participate in the event. Quite a few of them come from outside India, while others come from other parts of Asia. These are the people who make this event happen – they provide the core content of the event. As far as possible, we try to provide at least accommodation to speakers, and, if possible, travel sponsorship as well.

Infrastructure Expenses

These are expenses related to providing support services at the event. They include facilities such as networks, Internet service, and exposition hangars, etc.

Delegate Expenses

The delegate fee is used entirely to provide food and conference materials to the delegates for all the days of the event, and is not used for any other expenses. Hence the delegate fee is just Rs. 500 (Rs.250 for bonafide students and Rs.4,000 for corporate delegates).

Sponsorship Opportunities

All speaker travel, venue and infrastructure heads of expense heads are met by raising funds from sponsors. We have been extremely fortunate to have been generously sponsored by industry and government. We would also like to thank all the companies who have in the past sponsored their employees to speak at the event and contribute to the success of GNOME.Asia. GNOME.Asia is an ideal platform to promote new products and market it in Asia. The Call for Papers for GNOME.Asia 2011 is already out and we hope to receive a lot of submissions.

Here are some of our past sponsors: LOGOS

These are the sponsorship levels:

  • Platinum Sponsor
  • Gold Sponsor
  • Silver Sponsor
  • Bronze
  • Custom Sponsor

All sponsorship level are described in detail later in this document.

Sponsors gain exposure through:

  • • Conference Web site • Press announcements • Media coverage • Give-aways in delegate kits • Branding at the venue

Please note:

  • Under no circumstances will the organizers divulge names or contact information of delegates
  • "Proportionally sized logo” indicates that your logo will be in proportion to your sponsor status. Platinum Sponsor logo will always be the largest, Gold Sponsor logo will be 20% smaller, etc.

Sponsorship Package

Sponsorship Package

Custom Sponsorship

If you find a sponsorship package unsuitable to your company's budget or requirements, custom sponsorship packages are available. Custom sponsorship could include the sponsorship of

  • Lunch / Dinner
  • Launch party
  • Snacks, Tea/coffee
  • Delegate kit (t-shirt/mug/usb drive etc) which will be distributed to all participants
  • One day outing after the event
  • Hardware (e.g. computers, notebooks, mobile phones and other devices that can be used as freebies or lucky draw gifts to guests and participants.)

The Sponsorship Process

The following is the flow of action as far as sponsorships are concerned:

  1. Prospective Sponsor (You) receives the Sponsor Document (this document that you are reading)
  2. Decision is made to become a sponsor of GNOME.Asia 2011, and the sponsorship level
  3. An e-mail is sent to, informing the organizers of your decision

  4. GNOME.Asia will confirm that the sponsor slot is still available, and will send you an invoice and a contract, along with detailed payment instructions.
  5. You sign the contract, and return it to GNOME.Asia
  6. You initiate internal approvals for the payment of the invoice, and release the payment of the invoice to GNOME.Asia.
  7. GNOME.Asia sends you the sponsorship acceptance letter.

Please note that all sponsorships are first come, first serve, and that no sponsorship is considered final until step 6 is completed. To ensure that matters move quickly and smoothly, we use electronic documents and transactions where possible. Therefore, the invoice and contract will be sent to you as a printable PDF file. This has been found to be acceptable by most people over the past few years.

If, however, you require paper documents to start processing matters, we can courier them to your nearest office. However, please be aware that this could slow down the process, and that other potential sponsors could move faster to secure the sponsorship slot. Once the sponsorship has been secured, you will receive instructions about logo formats, banners, marketing collateral, etc. Each item will have dates associated with it. Please ensure that the requested material reaches us by the deadline – if you miss the deadline, that particular item may not be processed. For example – if we indicate that logos are required by a certain date so that we can include them in the advertisements (if you are at a sponsorship level where your logo would be included in an advertisement) and you miss that deadline, the advertisement may be published without your logo. If you have any queries, please do not hesitate to contact us at

Sponsorship Terms and Conditions

Sponsorships are not announced until full sponsorship amount has been received Sponsor exhibition booths are allocated by the organizers and are on a first come, first served basis Inclusion of Sponsor Logos in advertisements and other publicity material is subject to receipt of Logos within the deadline

Important Dates

  • Sponsorship Decision: Mar 10, 2011
  • Logo Receipt: Mar 14, 2011
  • Banners: Mar 14, 2011
  • Event Begins: Mar 28, 2011
  • Event Ends: Apr 2, 2011

There is no hard deadline for the sponsors. An early decision would help us include and market the sponsors better on the printed material and to the media.

The local team would start printing the marketing material by Mar 14 and would love to have the logos of all the sponsors handy by then. The deadline is also to be sure we do not miss on some funding the travel for some international speakers.

Privacy Policy

GNOME.Asia will not, under any circumstances, release information about attendees of the event, such as contact information, names, etc. Our privacy policy, which we strictly adhere to, protects the privacy of all participants of GNOME.Asia (delegates, speakers, volunteers, etc.)

Information about delegates will only be released in the form of demographics. Emailing of registered attendees will be done by GNOME.Asia only, never by a sponsor.

However, sponsors/exhibitors may collect information from delegates by encouraging them to provide contact information at the stall (“drop your card or fill a form”), through contests run at the stall or through communication included in the delegate kit.

About GNOME 3

For GNOME 3, the GNOME Project has started from scratch and created a completely new, modern desktop designed for today's users and technologies. GNOME's new desktop takes elegance to a new level. We've swept away the clutter and made a simple and easy-to-use desktop, and we've made this the most beautiful GNOME desktop ever, with a new visual theme, a refined new font and carefully crafted animations.

You can follow all the latest updates for GNOME 3 at

About GNOME and the GNOME Foundation

The GNOME desktop is a free, easy to use, accessible and internationalized desktop for Linux and Unix­based operating systems and is used by millions. GNOME is a standard part of all leading GNU/Linux and Unix distributions, and is popular with both large existing corporate deployments and small business and home users. GNOME also includes a complete development environment which provides the core platform for thousands of applications.

The GNOME Foundation is an organization committed to supporting the advancement of GNOME, comprised of hundreds of volunteer developers and industry­leading companies. The Foundation is a member directed, non­profit organization that provides financial, organizational and operational support to the GNOME project and helps determine its vision and roadmap. The GNOME Foundation is supporting the pursuit of Software Freedom through the innovative, accessible, and beautiful user experience created by GNOME contributors around the world. It's a fun and inviting community, so if you're reading this and wondering what you can do to help promote Software Freedom, contributing to GNOME is a great way to start! More information about GNOME, the GNOME Foundation and its advisory board, can be found at, and


Previous events


This document is only indicative of sponsor deliverables. The organizers reserve the right to modify the content of this document until the time that sponsorship process has been completed. The final deliverable will be as per the sponsorship contract that will be signed by both parties.

END of the first draft

Draft of previous index (for reference only, will be deleted later)

Sections to have (in no specific order)

  • Introduction to GNOME.Asia
  • Introduction to GNOME
  • 2011 specificities
    • GNOME 3.0 launch
    • Many GNOME contributors, committers will attend and 'finish' their work during the hackfest
    • Already 3 successful years of GNOME.Asia Summits
    • The only official GNOME conference for the launch
  • GNOME.Asia committee
  • Location(s)
  • Why sponsor
  • How sponsorship money is being used
  • Long term commitments
    • The GNOME project itself
    • GNOME.Asia
    • Relationship with our sponsors
  • Potential speakers
  • Activities
  • Sponsorship levels & benefits

  • Sponsorship application form
  • Terms and conditions

Levels of Sponsors & Benefits

  • Diamond U$ 20K
  • Gold U$ 14K
  • Silver U$ 9K
  • Bronze U$ 4K
  • Custom (specific need such as dinner, party, hackfest food or accommodation, etc)


  • Should we publish our budget? (I have been successful when doing so)
  • Should we have a sponsorship progress bar on the GNOME.Asia website?
  • We need to mention the conference is free for all

GnomeAsia/2011Summit/CallForSponsors (last edited 2011-01-21 06:56:20 by PockeyLam)