It can make sense for the GUADEC team to use a legal entity for handling funds in Europe.
We have used a number of legal entities in previous years including:
- KDE e.V. (Germany)
- FFKP (Sweden)
LinuxTag e.V. (Germany, for 2016) (disbanded after GUADEC, work continued by German Unix User Group (GUUG) e.V.)
- Club de Cacharreo (Spain, for 208)
See guadec-agreement-template.odt as a starting point for contracts with a legal entity. The document uses variables which you should update. The clauses in brackets are most likely to be optional/unneeded. Do use that document and add/remove clauses as needed rather than making a new document. The final document will need to be approved by the Foundation board and signed by the president.