As part of your bid to host GUADEC, you need to include a budget. The budget may include the following items:
Costs
- Bank expenses
- Bank account
- Paypal or equivalent
- Transfers
- Events
- Bibs/t-shirts for the football game
- Pitch hire
- Supplies for alternative games
- Labour
- Cleaning
- Security
- "Production" costs
- Insurance
- Pre-paid SIM card
- Printer and paper
- Sundries
- Vehicle rental
- Core conference
- Coffee breaks
- lanyards
- (catering)
- Promotion
- Signs and banners
- Travel and accommodation sponsorship
- …through the Travel Committee (this is usually €30000)
- …for keynote speakers
- …for press
- Venue rent
- Video
- Equipment rental
- Pro team hiring
- Volunteers
- T-shirts
- Refreshments
Revenue
- Government subsidies
- Registration fees
- Merchandise sales
Other items
- Evening events and receptions should normally happen only if fully sponsored