Meeting minutes 2019-04-23 19:30 UTC

Attending

  • Kristi
  • Sebastian
  • Vivia
  • Tom
  • Stathis

Old action items

  • ACTION: None

Agenda

  • Status update for open tasks

Minutes

  • Ticket tiers: Free (limited amount, with code), Student (15€), Hobbyist (35€), Professional (150€), Corporate (300€)

  • OpenEvent doesn't let us have additional options for food choice or childcare

    • We are discouraged from having people buy ticket at the venue because they have to charge VAT
    • We could have the meal as a separate ticket, maybe only for lowest tiers
    • We can use a Google Form (or something similar) for that purpose.

    • ACTION: Kristi to search for an open source alternative (SurveyMonkey?).

    • ACTION: Tom to add it to the tickets

    • ACTION: Kristi to write down food options in the ticket

    • ACTION: Kristi to ask Neil or Rosanna about API keys for Stripe payment

  • University update
    • Negative answers until now from sponsors.

    • ACTION: Stathis to contact University to let them know that we have our first sponsor, ask about pharmaceutical companies as sponsors

    • Food: Waiting for the tickets, to see about amount of participants etc. Beer / refreshments requested
    • Social event: Gala in nearby museum or University garden
    • University complained that they're not visible enough on social media etc, but we don't have much content there at the first place
  • Local GUADEC-specific SIM card needed to put in CoC etc
    • Deferred to July or something: some numbers expire if you don't add money every 3 months or so
  • GUADEC women lunch/dinner (usually sponsored), maybe 20-30 participants?
    • Deferred: Can be done up to something like a week in advance. Vivia has some possible ideas from the hackfests
    • Best to try to find a place that will offer vegan/ gluten free / etc
  • Day trip
    • We will have a Google form from University about pre-ordering. They are waiting for information from us to finalise it.
    • Looking at 3 options: Day trip in Thessaloniki, in Chalkidiki, sailboat day. We will decide based on prices etc when we have that information
  • Design
    • Caroline potentially not available
    • We have some more time, for banner etc we need the final sponsors
  • Update from paper committee
    • ebassi, kristi, and kat only currently. Looking to get more people from the organising team. We should feel free to email Kristi and ask for access
    • slomo, vivia can also help.

      • ACTION: Kristi to tell ebassi to add them

  • ACTION: CFP announcements are made on the engagement mailing lists, must be promoted more on social media (Kristi, Tom)

GUADEC/2019/Meetings/20190423 (last edited 2019-05-20 08:43:20 by SebastianDröge)