Meeting minutes 2018-11-08 18:00 UTC
Attending
- Tom
- Vivia
- Sebastian
- Britt
- Kat
- Ben
Old action items
- ACTION: Tom will file tasks and assign to Caroline to request more graphics for the website BLOCKED
- ACTION: Everyone to finish adding keynote submissions by next week and review the week after TALK TO STATHIS
- ACTION: @vnikolaidou to look into cost for more substantial snacks (costs to be kept private for now) DELAYED
- ACTION: Local team to check for required sponsorship brochure changes from last years brochure SEE TASK
- ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected DONE
- ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure SEE TASK
- ACTION: Britt to encourage Sri upload relevant videos for keynote selection BLOCKED
- ACTION: Everyone to add information about suggested keynote speakers to the ticket DONE
Agenda
- Keynotes
- Website
- Main
- Paper submission
- Venue - next steps
- Video/Audio recording
- Social Media
- Next meeting
Minutes
- Keynotes
See https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/35
- ACTION: Kat to get feedback on keynotes from Stathis
- Website
- Venue - next steps
- ACTION: Vivia to contact the venue about signing a contract.
- Video/Audio recording
- Sebastian contacted the CCC VoC, they would be interested but have another event at the same time
- Sebastian contacted Ubicast and they are happy to do that
- We may need to provide volunteers if we have three tracks
- We are looking at flight tickets for three people and the hotel cost for them
- ACTION: Vivia to check with university about what kind of video equipment they have available
- ACTION: Sebastian to check whether the approved budget is sufficient to work with Ubicast
- Booking is blocked on assigning necessary funds in the budget
- Social Media
- ACTION: Britt to ping Nuritzi about getting access to the GUADEC Tweetdeck