GUADEC/2016/Meetings/20160518

Action Items, by person

afranke
- afranke to ask tomtryf whether he could look into the theming for the guadec websites
benzea
- benzea to put information about the legal entity/contract for GUADEC 2016 into the wiki
- benzea to ask for an offer and info from SSV for printing t-shirts
- benzea to look into the news item translation over the weekend
mms
- mms to collect the keynote speaker suggestsions on the wiki this
  - weekend
- mms will investigate sunscreen (sponsors, or cost)
moggi
- moggi to check what happened to the logo on the website
- moggi to create a draft invitation letter
muelli
- muelli to investigate getting beer brewed
- muelli to finalize the work on a GUADEC news feed
pterjan
- pterjan to ping last years shop for an offer for tshirts
UNASSIGNED
- n.n. to coordinate BoFs (annoucement, scheduling, poking teams if required)
- n.n. to look into running a t-shirt design contest and write an announcement draft
- n.n. to ensure that visa letters are send out (ask for information, sign, send)

People Present

benzea
kittykat
afranke
muelli
mms
pterjan
moggi
nuritzis

Minutes (edited)

BoFs
- ACTION: n.n. to coordinate BoFs (annoucement, scheduling, poking teams if required)
- deadline BoF: mid June (latest end of June)
regcfp theme
- tomtryf has created a new theme for LAS
- ACTION: moggi to check what happened to the logo on the website
- ACTION: afranke to ask tomtryf whether he could look into the theming for the guadec websites
Keynotes
- deadline for keynotes: ASAP, decision next week, start contacting keynote speakers at end of next week
- ACTION: mms to collect the keynote speaker suggestsions on the wiki this weekend
Legal Entity
- ACTION: benzea to put information about the legal entity/contract for GUADEC 2016 into the wiki
Merchandise
- if we print at the student print shop (SSV) then the minimum feature size is 1mm
- ACTION: benzea to ask for an offer and info from SSV for printing t-shirts
- ACTION: n.n. to look into running a t-shirt design contest and write an announcement draft
- LINK: https://wiki.gnome.org/GUADEC/2015/T-shirts
- we'll ask for 140 t-shirts for a start
- price for tshirts was about 5,90€ per shirt last year
- ACTION: mms will investigate sunscreen (sponsors, or cost)
- ACTION: muelli to investigate getting beer brewed
- ACTION: pterjan to ping last years shop for an offer for tshirts
Visas
- LINK: http://www.auswaertiges-amt.de/sid_A8E8389B170297017EA5559AB2566972/EN/EinreiseUndAufenthalt/Visabestimmungen_node.html was what I found
- ACTION: moggi to create a draft invitation letter
- Any natural (german) person can sign the invitation letter
- ACTION: n.n. to ensure that visa letters are send out (ask for information, sign, send)
Registration
- LAS registration opens today.
- GUADEC registration will be postponed till May 29th due to CoC discussions
- ACTION: muelli to finalize the work on a GUADEC news feed
- ACTION: benzea to look into the news item translation over the weekend