GUADEC meeting 150115

• Skyman chair
• Andreas secretary

Agenda

• Sponsorship brochure coordination
• Venue
• Dates
• Website status update
• Wiki stuff
• Review action items

Review action items from last meeting

Andreas to talk to Patrick re registration system Andreas N to talk to Collaboratory

Review action items

Andreas S to talk to Studiefrämjandet Fabiana sent brochure to the board. Approved Kalev to talk to Chalmers re Oliver to migrate wiki. Done

Sponsorship brochure coordination

GNOME Asia. GNOME.Asia suggested 15%. 20% is suggested... We're really late with the brochure... Todo: Andreas N to send brochure to the GNOME.Asia team.

ACTION: Mattias to talk to Skatteverket regarding if we need an official organization or company

Venue

Humanisten

We will only know in March if we can get it.

Frilagret

Free. Small. Impossible to use by itself. Is it still avaiable for us? Need to check this.

Folkets hus

Good, but costs. Need to check with the board if they are able to take the cost.

Folkets hus + Frilagret.

Cheaper than folkets hus only. Buildings are a bit apart, and a construction is going on.

Summary

We need to calculate the different options and get approval from the board. 22-30K depending on options.

One idea is 3 days of talks and then spread out the BOFs across locations in the city. We don't want to pay for venue for BOFs.

Dates

We need to decide before fosdem ideally.

• Frilagret – only until midsummer, or september
• Folkets hus – only until midsummer or August
• Humanisten – when are they renovating?

First or second week of August is an appropiate guess. Between the 1-15, possibly 7-9 (fri-sun)

ACTION: Andreas N, contact frilagret. Is aug OK?

Website status update

It is up on guadec.org It is time for call for papers. We need to decide on a papers system.

Wiki stuff

Next meeting Proposed date for next meeting is Wednesday the 28th.