GUADEC Committee: 21 November 2011 Meeting
IRC channel: irc://irc.gnome.org/#guadec
Time: 16:00 - 17:30 UTC
- 08:00 Los Angeles/San Francisco
- 11:00 Boston/Montreal/New York
- 16:00 London
- 17:00 Berlin/Madrid
- Status from local team
- Any progress on selecting members of the program committee?
- Other items
- Web site - any contact about switching guadec.org domain registration?
- New guadec-planning email list?
- Review unfinished items from previous meetings
Press release draft at https://etherpad.igalia.com/guadec-2012-press-release
- Special topics/tracks at GUADEC
- Has report from DS been received/reviewed?
- Discuss remaining steps to finish the brochure
- Create/manage a list of potential sponsors
- Who will approach potential sponsors, and how?
- Other items
- Bob Murphy (bobert) - joined about an hour into the discussion
- Chema Casanova (txenoo)
- Dave Neary (dneary_)
- William Carlson (williamfromtexas)
The discussion today was informal.
In reference to a Lyon bid for 2013, dneary asked if it had been decided whether to hold a DS or GUADEC that year. Nobody knew, but txenoo posted the URL for the 2011 Desktop Summit survey results: https://desktopsummit.org/news/desktop-summit-survey-report
An initial Drupal-based website is up at http://guadec.gpul.org/
The local team has prices for accommodations at the university residence halls: 48,21€ double room and 31,45€ single room per night.
The local team is looking into how to handle registration for the conference, and reservations for rooms.
GNOME HISPANO has agreed to deal with financial management, and their bank account will be used for the conference.
The new guadec-planning email list has been created (firstname.lastname@example.org).
There was a brief discussion of Drupal-based conference management system options, especially COD and CDS Indico.
Regarding layout for the sponsor brochure, bobert had received no response from volunteers on the gnome-marketing email list. dneary suggested posting on #gnome-design; bobert did so during the meeting and got an immediate response from Andreas Nilsson. williamfromtexas also posted a request to the guadec Twitter account.
bobert will be traveling in two weeks, and asked if we could do the next meeting a week from today; there were no objections.
txenoo: any news from Bob ? dneary_: Did Karen's absence perhaps cause Bob to defer the meeting? txenoo: maybe, it is strange because we haven't received any mail from his side. dneary_: txenoo, How's planning coming along? dneary_: txenoo, I'm slowly working on plugging the holes in the Lyon bid for 2013 dneary_: But would like to know whether it's a DS or a GUADEC at this point dneary_: Makes a major difference to the resources we'd need txenoo: dneary_: i suppose that it will possible be a DS, but i don't know if it has already been decided. txenoo: Probably the report from organizers of Berlin DS would be evaluated to take the decision dneary_: txenoo, Isn't that report the one that was put together by the KDE eV interns? txenoo: where is that one ? txenoo: https://desktopsummit.org/news/desktop-summit-survey-report txenoo: i didn't know it was done by interns williamfromtexas: yes, Inu Kim, helped wrap DS things up nicely - yippi uniuse á sala dneary_: Unfortunately (from my point of view) the survey was only open for a short period of time, at a time when I and others on the GNOME side were busy, so I think not too many GNOME people found out about it williamfromtexas: i think bobert's busy, or maybe slept in, or missed the time change a couple weeks ago txenoo: williamfromtexas: the time is ok in his email, so probably any of the other options txenoo: as Bob and karen are missing i think that i will send an update report to the mailing list williamfromtexas: should we have a chat anyways, or call the thing off? txenoo: we could have a chat txenoo: at least we could have some feedback from you txenoo: what do you think ? williamfromtexas: things are ok on my side, a litle slow since i haven't heard a response from the designer for the sponsor brochure williamfromtexas: i was going to ask bobert if he'd had a reply from the gnome marketing team williamfromtexas: *for a designer txenoo: yes, we are waiting for that feedback from gnome-marketing too williamfromtexas: for the website? txenoo: for the website last week we decided to devote some time checking for different drupal themes williamfromtexas: i preferred the guadec2010 layout to the DS2011's site txenoo: at least for the website we will have available the day of the press release with the basic information for 2012 williamfromtexas: indeed txenoo: this year is quite minimalist txenoo: Now we have the default drupal theme http://guadec.gpul.org/ txenoo: This week we expect having the definition of the structure of the web so next week we will work in filling the basic contents txenoo: I think we could follow the agenda proposed by bob txenoo: * Status from local team Any progress on selecting members of the program committee? Other items txenoo: In this area the greatest advance from our side was related to having a bid from the halls of residence for next summer txenoo: we get prices for the accomodation: 48,21€ double room and 31,45€ single room. txenoo: prices are per day and room txenoo: they also provided us the form to manage the booking txenoo: we are thinking about the best way to organize it in the registration process txenoo: because it needs to be defined how the information is collected and how the payment is managed. williamfromtexas: maybe keep it separate? having a register for event page, and then a separate register for room + hotel links page? txenoo: Yes, there are different options so we need to evaluate the easiest one for everybody. txenoo: On the other side, GNOME HISPANO has agreed on dealing with the financial management, so we will probably use their bank account for the GUADEC organization. txenoo: we have already created the new guadec-planning mailing list txenoo: and we are still pending of the management of the guadec.org domain txenoo: in the rests of the topics we didn't advance too much because we were working in closing the justifications of 2011 projects for public grants. williamfromtexas: is there any announcement the local team would like me to make via the identica/twitter? txenoo: i think that at the begining of december we should publish the basics williamfromtexas: don't forget to put an analytics into the website so we can track hits txenoo: we will use te account you sent me for publishing information and making the announces txenoo: williamfromtexas: good suggestion, i think we have everything logged and awstats could be installed williamfromtexas: regarding the DS survey, i did make some notes dneary_: txenoo, Are you reusing anything from the previous GUADECs that used Drupal? dneary_: txenoo, And have you startedd working on any content yet (keynote invitations, that kind of thing) williamfromtexas: i'll just dump the text here: In a context of GUADEC2012: 1) Try to utilize press more, 8% of awareness from external press. 28% from social networking. 60% of people from planets. 2% from advertising (linux magazines?).. 2) Most attendees identify as devs or users. Try to fcus on those who identify as Doc writers, artists, bugfixers and usability designers. .. 3) Keynotes "broaden perspectives, are creative/inspiring/in terest txenoo: dneary_: we are using now just a plain installation bobert: Hello all - I apologize for joining so late. We had a small family emergency. williamfromtexas: hi bobert, i hope all is well bobert: Yes, it's settled now - thank you! dneary_: txenoo, Have you looked into what was used before in terms of themes, extensions? dneary_: txenoo, Have you decided whether or not to reuse COD? txenoo: that's good txenoo: dneary_: that's a point to review because previous experiences said that not everybody is happy with solutions used in the past. txenoo: the only use we are going to do for drupal at this stage is as basic CMS txenoo: we will review the best option for the CFP and registration and conference management txenoo: COD is one of the options but i will like to evaluate CDS Indico too. bobert: I also saw the DS survey. Does anybody know if that's the one the foundation board was waiting on to decide whether 2013 would be a GUADEC or DS? txenoo: probably yippi and karenesq could give us more feedback about this topic. bobert: Okay. On another topic, I haven't had any response from designers on the marketing list. williamfromtexas: i will tweet about it, maybe we can find a designer that way? williamfromtexas: "GUADEC 2012 organizers looking to build a designer team. Want to be a part? Email email@example.com..." ? bobert: That sounds like a good idea. If that doesn't work, I've done document layouts before, but they tend to be kind of boring. williamfromtexas: ya, i don't work on that stuff often so it's a lot of re-learning, probably easy for ppl who like bobert: btw, I meant the results of my layout work tend to be boring. I find it interesting to do. txenoo: it would be usefull having the templates used in previous brochures txenoo: i didn't found any scribus document in the repositories txenoo: just the pdf williamfromtexas: should be enough for someone to copy easily williamfromtexas: what address should we have interested designers reply to? txenoo: we could use the firstname.lastname@example.org bobert: Sounds good. williamfromtexas: done bobert: It looks like 2006, 2007, and 2008 all used the same template for the sponsor brochure txenoo: bobert: having the template would be a point to start working dneary_: Sorry! Dropped off IRC for a while dneary_: txenoo, I was only asking the question, not advocating dneary_: txenoo, But part of the reason why people might have been unhappy could be, the solutions didn't get enough attention, and never get reused dneary_: txenoo, I think COD could be fine, if reused, but I'm not the expert dneary_: bobert, What do you need a designer for? Perhaps #gnome-design mighht be a better place to ask? bobert: We're looking for people to work on the sponsor brochure graphical layout now, and to generally help with graphics tasks over the next months. bobert: Is that the kind of thing people in #gnome-design would do? txenoo: probably they will be the same people bobert: williamfromtexas: i say lets hope also for some fresh people! outsiders are good too bobert: If it's okay with everybody, I'd like to meet again a week from today. I'll be traveling two weeks from today and won't be able to attend. williamfromtexas: next monday same time should be ok. any action points to take care of in the coming week? bobert: I can't really see any right now. I'm about to post a request to #gnome-design. txenoo: ok dneary_: bobert, It seems like all the graphic designers hang out more in #gnome-design than in marketing-list txenoo: for me it will be ok, but i would have more info it we do after next monday williamfromtexas: oops. apparently you shouldn't tweet email addresses, cuz they are converted to short urls bobert: Wow! Got a response from #gnome-design already! bobert: W00t! txenoo: because we are doing the local team meetings every two weeks at 22:15 localtime dneary_: bobert, You're welcome bobert: dneary_, you're a hero! Thank you! bobert: Let's go ahead and wrap up for this week. See you all next week!