Videoing requires a lot of attention during, before, and after the conference. You need someone dedicated to getting everything done throughout all stages of the conference.

Before the conference:

• Ensure the HW works
• Setup the Hardware, test the audio recording (can you hook into the audio system?)
• Ensure you have volunteers
• Train volunteers on video handling

During the conference:

• Ideally one volunteer per room just for the video
• Video needs to be started/stopped for every talk
• Ensure good audio quality:
  • Speaker needs to talk into the microphone
  • Speaker should repeat all questions (especially if it was asked without a mic)
  • Audience needs to be quiet if you are not using the microphone audio for the video
• Collect the raw material
• Ensure batteries get charged
• Ensure enough storage is available for the cameras

After the conference:

• Edit the videos
  • Adjust start/end time
  • Post-process audio (may not be required)
• Add title frames
• Publish the videos over the different channels:
  • GNOME Infrastructure (talk to sysadmins)
  • Youtube (GNOME and/or GUADEC account)
  • Announcements through the GUADEC and GNOME channels (Engagement Team)