Meeting minutes 2018-11-08 18:00 UTC

Attending

ACTION: Tom will file tasks and assign to Caroline to request more graphics for the website BLOCKED
ACTION: Everyone to finish adding keynote submissions by next week and review the week after TALK TO STATHIS
ACTION: @vnikolaidou to look into cost for more substantial snacks (costs to be kept private for now) DELAYED
ACTION: Local team to check for required sponsorship brochure changes from last years brochure SEE TASK
ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected DONE
ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure SEE TASK
ACTION: Britt to encourage Sri upload relevant videos for keynote selection BLOCKED
ACTION: Everyone to add information about suggested keynote speakers to the ticket DONE

Keynotes
- See https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/35
- ACTION: Kat to get feedback on keynotes from Stathis
Website
- Main
- Paper submission
  - gicmo was going to look into this but hasn't had time for reasons, Kat has asked av to follow up for now
  - OpenEvent needs to be set up on OpenShift
Venue - next steps
- ACTION: Vivia to contact the venue about signing a contract.
Video/Audio recording
- Sebastian contacted the CCC VoC, they would be interested but have another event at the same time
- Sebastian contacted Ubicast and they are happy to do that
- We may need to provide volunteers if we have three tracks
- We are looking at flight tickets for three people and the hotel cost for them
- ACTION: Vivia to check with university about what kind of video equipment they have available
- ACTION: Sebastian to check whether the approved budget is sufficient to work with Ubicast
- Booking is blocked on assigning necessary funds in the budget
Social Media
- ACTION: Britt to ping Nuritzi about getting access to the GUADEC Tweetdeck