Meeting minutes 2018-10-16 19:00 UTC

Attending

• Kat
• Britt
• Tom
• Sebastian
• Vivia
• Stathis
• Steve
• Ben

Action items

• Old ACTION: Tom will file tasks and assign to Caroline to request more graphics for the website
• ACTION: Everyone to finish adding keynote submissions by next week and review the week after
• ACTION: Vivia to look into cost for more substantial snacks (costs to be kept private for now)
• ACTION: Local team to check for required sponsorship brochure changes from last years brochure
• ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected
• ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure
• ACTION: Britt to encourage Sri upload relevant videos for keynote selection
• ACTION: Everyone to add information about suggested keynote speakers to the ticket
• ACTION: Stathis to ask the STAY HYBRID YOUTH HOSTEL if they can reserve rooms for us, have a discount booking code or have GUADEC buy rooms

Minutes

• [Spend 15 minutes figuring out why Jitsi isn't working]
• Keynotes

  • https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/35

  • We have space for 1-2 keynotes
  • Each keynote will take up the place of 2-6 talks
  • [Discuss individual speakers, see private issue for more information about options]
  • Britt is asking for more information about who the speakers are
  • Stathis suggests check out existing talks if we don't know the people already
  • Postpone the decision to give people time to review the proposals
  • ACTION: Everyone to finish adding keynote submissions by next week and review the week after
• Sponsors
  • [Discussed and minuted in a private issue]
  • In summary, we can offer similar things in the 2019 brochure as we did in 2018
  • ACTION: Vivia to look into cost for more substantial snacks (costs to be kept private for now)
  • ACTION: Local team to check for required sponsorship brochure changes from last years brochure
  • ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected
  • ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure
• Accommodation

  • https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/36

  • We have an offer for a hotel with different rooms housing up to 184 (165 not using doubles) people
  • It is around 2.5km, 30min walk and there are frequent busses
  • Can we reserve the rooms for GUADEC attendees without booking them ourselves?
  • We should tell the bus company about the
  • ACTION: Stathis to ask the STAY HYBRID YOUTH HOSTEL if they can reserve rooms for us, have a discount booking code or have GUADEC buy rooms

Postponed for the next meeting

• Website
  • Main
  • Paper submission
• Venue - next steps
• Video/Audio recording