2018-02-08 meeting minutes
Attendees
Kat, Ismael, Alexandre, Nuritzi, Florian, Ben
Agenda
moving kanban from Taiga to Gitlab
approve a set of social activities for fine tuning budgets and the sponsorships brochure, Taiga #18
vote image/logo (see Taiga #6)
- talk about team and roles
- state of the conference software and workplan for seting it up for 2017
state of the CfP text, Taiga #17
state of the new code of conduct, Taiga #14
- state of the keynote speakers
- state of the GUADEC agreed sponsorships
Discussion
Moving kanban from Taiga to Gitlab
- Taiga is FLOSS so compatible with our aims
- Gitlab supports a Kanban board which we host ourselves so would be more compatible with keeping everything in house
Do we move from Taiga to Gitlab for Kanban?
- +1 Kat, Nuritzi, Alexandre, Florian
- Abstains: Ismael
- Vote passes
State of the conference software and workplan for setting it up for 2018
- considering choose OSEM or regcfp
- OSEM is nice but seems to me is not ready for our requirements
Proposal to use open-event: https://github.com/fossasia/open-event
Stick to regcfp for 2018, evaluate new software fro 2019?
- + 1 Kat, Florian, Ben, Nuritzi
- Abstains: Alexandre, Ismael
- Vote passes
look for a definitive timeline
Some dates suggested by Ismael in previous email:
- CfP opens: March 1st
- Registration opens: March 1st
- CfP closes: April 29th
- Talk confirmations: May 6-8th
- Talks announced: May 10th
- No vote, consensus reached and proposal accepted
vote image/logo (see Taiga #6)
Two alternatives:
- Design 1:
- Ismael to ask artist of logo design 1 if they would be willing to make this design with sharper edges, to fit the style of the previous design
- Design 2:
- Ismael to ask artist of logo design 2 if they would consider flattening the design
Choose social events
Ismael proposals:
- Flamenco show, which could be done at the University campus on 6th (saturday) or 7th (sunday)
- evening welcome party, at the residence, Thursday 4th?
- Alcazaba castle: interactive visit + medieval combact reenactment + outdoor picnic/dinner, evening 6th?
- Western show + outdoor barbacoa dinner, in a Western movie set, at the Tabernas desert, evening 7th?
- Beach party, eveing 5th?
at workshops:
- active tourism activities
Discussion:
- Nuritzi asks for teambuilding activites
- Teambuilding can be part of football game/other games/BBQ/beach party
Plan:
- Thursday night: pre-registration
- Friday: Football + games + outdoor food:
- +1 Kat, Alexandre, Florian, Ben, Nuritzi
- Saturday: castle visit or western show
- Easier to leave early from castle because western show is out of town
- castle visit, at the city: Florian, Kat
- western show at Tabernas: Alexandre
- Abstains: Ben, Ismael
- So: let's go to castle.
- Sunday: no organised event on Sunday night
- This is just about giving people downtime
- Pros: people have had time to get to know each other and can break up into smaller groups for a quiet night
- Cons: no organised event
- Do we have no event on Sunday?
- +1 Kat, Alexandre, Florian, Ben
- -1 Ismael, Nuritzi
- Monday: no plans yet
- Tuesday: no plans yet
- Wednesday:
- hike somewhere (free)
- Kat wants to go horseriding! - DONKEYS!!!
Actions:
- Ismael to prepare activities budget
code of conduct
- New CoC is not ready
- Should not be forced onto organising team after the bid has been accepted
- Agree to keep the current code of conduct if no other bigger news to reconsider.
about CFP
- Kat to take responsability on CFP text
Keynotes
- Action: Kat to send mail asking for proposals for keynotes
Agreements
Next meeting Feb 15th, at 18:00 UTC
Actions
- Nuritzi to move kanban from Taiga to Gitlab
- ?? to set up regcfp for GUADEC 2018
- Ismael to ask artist of logo design 1 if they would be willing to make this design with sharper edges, to fit the style of the previous design
- Ismael to ask artist of logo design 2 if they would consider flattening the design
- Ismael to prepare activities budget
- Ismael to call for next meeting
- Kat to send mail asking for proposals for keynotes