Saturday 28th: 20th Birthday Party

Venue available from 17:30 to set up, and from 18:30 open to guests.

Start time: 19:00 or 19:30.

Closing time 00:30, or later if we can extend.

To ensure people actually attend before 22:00 we need to provide food somehow.

Costs (inc. VAT):

Venue hire: £2160
Food and drinks options:
- Bronze drinks package (£13.50 * 200 people) = £2700
- Gold drinks package (£19.80 * 200 people) = ~£4000
- Buffet: (£32.34 * 200 people) = £6468
- 3 course meal: (£40.74 * 200 people) = £8148
We'd get the space until 12:30 (from what time?); although we could potentially have it open for longer, at extra charge
It's a fantastic space, with exhibits, big video wall we can put images on, space for a band or DJs

Before the Party

Buy a cake, preferably one with a GNOME logo on it
Buy enough utensils for cake cutting/eating
Make sure we have a photographer for the cake cutting
Find out if we can hang up butcher paper or get a whiteboard. Get enough pens for people to write with (maybe attach the pens with string and painter's tape so we don't lose them)
Make sure we a video to show on the video wall
Get props for the photobooth and figure out how we will take photos (can we get lighting, a background canvas, etc), maybe see if we can identify and recruit photographers to take 30 min shifts and make the photobooth available for 2 hours
Find a DJ
See if Federico would be willing to do a 15 mins interview on what founding GNOME was like with Q&A (?)