GUADEC Committee: 20 March 2013 Meeting
Meeting Information
IRC channel: irc://irc.gnome.org/#guadec-planning
Time: 15:00 - 16:00 UTC
- 08:00 Los Angeles/San Francisco
- 11:00 Boston/Montreal/New York
- 15:00 London
- 16:00 Prague
Agenda
Meeting Minutes
Attending
TBD
Summary
TBD
Action Items
TBD
IRC Log
16:04 < andre> eh?
16:06 < fnadge> Hi
16:07 < fnadge> roll call:-)
16:07 < fnadge> can we get started or should we wait for karenesque
16:07 < fnadge> ?
16:08 < rishi> fnadge: We can have a barbeque while we wait.
16:08 < muelli> \o/
16:09 < fnadge> right
16:09 < fnadge> vbenes: any news about social events?
16:10 < fnadge> right, let's do social events later
16:11 < fnadge> rtcm: any news about the website
16:12 < muelli> FWIW: #marketing seems to be busy with the website.
16:13 < vbenes> fnadge: hey I am here
16:13 < vbenes> fnadge: but I still have no info.. it's stuck in our facilities department
16:13 < fnadge> right let's first do social events
16:13 < vbenes> fnadge: but.. we have basically two options
16:13 < fnadge> oops
16:13 < vbenes> semilasso and fleda
16:13 < rtcm> fnadge: andreasn and av have set up the site, it's still behind a login
16:14 < vbenes> both of them are ~500 people
16:14 < vbenes> semilasso is really close to our venue and there is a garden outside of the building available until
11 or so
16:14 < fnadge> vbenes is semilaso much cheaper?
16:14 < vbenes> so we can do some grill outside
16:15 < vbenes> fnadge: I think semilasso will be a bit cheaper
16:15 < fnadge> barby sounds great of course
16:15 < vbenes> fnadge: I will have calculations hopefully this week
16:15 < vbenes> fnadge: are we looking for some catering company as well?
16:16 < fnadge> Can you get prices both for catering and venues
16:17 < vbenes> fnadge: there was a piggie grilled there and some chickens outdoors .. maybe a band can play
outdoors as well
16:17 < fnadge> and after that we may see what we can pay
16:17 < vbenes> fnadge: will do .. I can gather those from fleda as well
16:17 < vbenes> fnadge: do we expect less than 500 or more?
16:17 < vbenes> fnadge: there are a bunch of smaller venues as well around
16:18 < vbenes> fnadge: that empty hall with lonely DJ in fleda was so sad during devconf
16:18 < rishi> vbenes: Less than 500, I would say.
16:18 < vbenes> fnadge: there is stary pivovar just behind FIT as well
16:19 < fnadge> interesting, I had a gt
16:19 < vbenes> fnadge: ~150 people
16:19 < fnadge> great time at fleda
16:19 < vbenes> fleda is closer to the city center so maybe good for after party :-)
16:20 < vbenes> anyway, it's under the process so stay tuned about it
16:20 < fnadge> jup, but need to get in touch with the people who run the place now. It's no longer KaM
16:20 < vbenes> nothing more to say
16:21 < fnadge> rtcm: when do we have anything to show on our weebsite?
16:21 < vbenes> fnadge: I know. . girl of my friend was working as a production manager there some time ago .. she
knows probably who's in the game now
16:21 < rtcm> fnadge: really soon I think, I'll look at it in closer detail tonight
16:22 < rtcm> andreasn just finished the design and deployed it there yesterday night
16:23 < vbenes> rtcm: do we have some credentials I can log into the page?
16:24 < rtcm> av asked me what we want to do about some mail adresses aliases that are still redirecting to last
year's organizers
16:24 < rtcm> we should discuss the ones we want to keep
16:24 < rtcm> and where they should redirect now
16:24 < rtcm> here's the list: http://www.fpaste.org/HsgJ/raw/
16:25 < pmkovar> how about if we make the guadec planning ML private so that we can redirect there.. ?
16:25 < afranke> Do we have figures from past years for the social events attendance?
16:25 < rtcm> pmkovar: that's a good question
16:26 < pmkovar> i meant https://mail.gnome.org/archives/guadec-local/
16:27 < av> hi
16:27 < pmkovar> it could be a password protected ML
16:27 < rtcm> av: we're wondering if you could have guadec-local be a private ML and redirect some (most?) of those
emails there?
16:27 < sesivany> hi everyone, I'm sorry I'm late.
16:28 * pmkovar has to reconnect now
16:29 < fnadge> rtcm: about the list, we should go through this tomorrow
16:31 < fnadge> otherwise, most of you guys now that at the end of this month I am leaving Red Hat.
16:31 < fnadge> oops
16:31 < fnadge> otherwise, most of you guys know that at the end of this month I am leaving Red Hat.
16:31 < rtcm> the details to see the website for now are http://fpaste.org/WX88/
16:32 < rishi> fnadge: Are you coming in tomorrow?
16:32 < fnadge> sure
16:33 < fnadge> rishi kindly offered to be the Red Hat go-to person
16:34 < fnadge> I also will be busy with other stuff so thanks to rishi
16:35 < rtcm> fnadge: thanks for the effort so far - and we know where to find you anyway ;-)
16:35 < sesivany> I'm going to be helping rishi and as GUADEC gets closer I'll be involved more and more.
16:35 < fnadge> hehe
16:35 < rishi> I am sure we won't let fnadge disappear.
16:36 < fnadge> right, karen wanted to talk about ideas for key notes
16:37 < fnadge> nay suggestions?
16:37 < rishi> fnadge: rtcm spoke to Bruno.
16:37 < fnadge> okay?
16:38 < rishi> Bruno Lopes -- he is a senior LLVM developer, and we were exploring ...
16:38 < fnadge> right, i
16:38 < fnadge> I v
16:38 < rishi> ... that front since GNOME uses LLVM for 3D graphics on some platforms.
16:38 < fnadge> I can remeber that we talked about LLVM
16:38 < av> rtcm: so one guadec mailing list with all the mails being received from the istance at guadec.org?
16:38 < rishi> While Bruno is ok with coming, I am not sure this is key note material.
16:39 < rishi> I am going to run this past the Papers Committee to get a wind of what the general opinion is.
16:39 < fnadge> right, maybe we can come up with some criteria for a good key note
16:39 < rtcm> av: yes, except maybe the cfp@ address should probably go to guadec-papers@gnome.org
16:39 < rtcm> av: but I'll file the bug once we reach an agreement
16:39 < fnadge> or even better, the paper committee does that
16:39 < av> rtcm: add all that on the bug report :)
16:40 < av> yes, thanks
16:40 < fnadge> other info?
16:42 < fnadge> If nobody else has anything, maybe xmlich02 knows about the progress of the formal contract of
cooperation with VUT
16:42 < fnadge> ?
16:43 < muelli> I have smth: I will want to ship boxes with T-Shirts after LinuxTag (end of May). So we can sell the
shirts during GUADEC and pass them on to the next person who's willing to handle them. I will need
an address and ideally some storage for the shirts afterwards as well as someone who will ship the
boxes on some undefined time after GUADEC.
16:44 < fnadge> great idea, I guess the Red Hat address will be okay
16:44 < sesivany> muelli: I'll be at LinuxTag, I can take them to Brno.
16:44 < sesivany> muelli: we'll probably go by car.
16:44 < muelli> sesivany: that'd be awesome.
16:44 < muelli> like really awesome
16:44 < rtcm> \o/
16:44 < sesivany> muelli: one more reason to go by car :)
16:45 < muelli> so sesivany.. how likely are you to go?
16:45 < sesivany> muelli: most likely... 90 percent.
16:45 < muelli> IOW shall I note some address nonetheless in case you won't come?
16:46 < sesivany> muelli: in case I won't go, you can send it to Brno office of Red Hat where most of us are.
16:46 < rtcm> muelli: feel free to ask me for an address in that case
16:47 < muelli> coolio. Thanks a bunch.
16:47 < sesivany> muelli: Red Hat Czech, Purkynova 99/71, 61245 Brno, Czech Republic
16:47 < rishi> muelli: Yes, just send it to the Red Hat office.
16:47 < sesivany> muelli: then you can just add any of our names and that's it,
16:47 < muelli> k.
16:47 < sesivany> muelli: but as I said I will most likely be in Berlin for LinuxTag and by car.
16:48 < fnadge> xmlich02: any news about the contract?
16:48 < sesivany> muelli: how many t-shirts are we talking about? I can take a lot, but certainly not something like
500.
16:49 < muelli> sesivany: currently ~400 I guess. 3 big boxes. We'll figure things out. No worries. Maybe they go to
afranke anwyay ;-)
16:50 < sesivany> muelli: ok, just let me know if you need any help.
16:51 < muelli> sesivany: aye.
16:52 < rtcm> are we done?
16:52 < muelli> Anything GUADEC needs from the board?
16:53 < fnadge> can't think of anything at the moment
16:54 < fnadge> So, are we done for today?
16:54 * muelli nods
16:55 < sesivany> I guess so
16:55 < andre> cheers! :)
16:55 < fnadge> right. thanks for your time. see you in two weeks time
16:56 < vbenes> thanks all!
16:58 < rtcm> čau!
17:01 < xmlich02> fnadge, thanks for reminding. I will check its current status.
17:03 * rishi waves
17:03 * afranke is sad, nobody answered his question.
17:05 < rtcm> afranke: figures for past years social events?
17:06 < rtcm> I'll ask la coruna's organizers
17:08 < afranke> rtcm, thanks.
17:18 < gpoo> is there a meeting today?
17:27 < fnadge> outch
17:28 < fnadge> gpoo: there was a meeting, an hour ago
17:30 < gpoo> do you have any log?
17:30 < gpoo> PST sucks
17:30 < gpoo> especially after DST