GUADEC Committee: 10 October 2011 Meeting

Meeting Information

IRC channel: irc://irc.gnome.org/#guadec

Time: 16:00 UTC

09:00 Los Angeles/San Francisco
12:00 Boston/Montreal/New York
17:00 London
18:00 Berlin/Madrid
05:00 Auckland (11 October)

Agenda

Has there been a decision on dates?
Finances/accounting: Has there been a decision on which organization will handle money? If not, should we hold a separate meeting about this?
Update on email list (guadec-local and guadec-planning) and web site status
Status from local team
Set up sponsor group from the local and international teams to work on the sponsor brochure, and once that's done, to contact possible sponsors.
Should this GUADEC include a distro summit? Any other special-purpose workshops?
Discuss other options for sponsor opportunities - lightning talks, demo slots, labs, etc.
Other items

Meeting Minutes

Attending

Bob Murphy (bobert) Brian Cameron (yippi) Chema Casanova (txenoo) Christophe Fergeau (teuf) Germán Poó-Caamaño (gpoo) Karen Sandler (karenesq) William Carlson (williamfromtexas)

Summary

Dates

Core days for the conference will be 26 July (Thursday) to 29 July (Sunday), with the GNOME Foundation (GF) board meeting on the 26th. Then there will be hackfests and possibly other meetings on 30 July (Monday) to 1 August (Wednesday). That will allow people who only want to attend the core days to leave before the expensive vacation travel starts on 1 August. There was a lot of discussion when to hold the annual general meeting and advisory board meeting, but we can decide on those later. This is enough to let the local team begin planning logistics.

Financial

GNOME Hispano (GH) will handle all finances, including invoicing sponsors. The GF will deal with sponsored travel, and will invoice GH for any profits after the end of the conference.

Technical Infrastructure

The local team plans to host the 2012.guadec.org website on their machines. That seemed okay with everybody; gpoo suggested making a static copy of the website after the conference is done for archival reference. The local team also has control of the guadec-local and guadec email lists. Txenoo will send emails to appropriate people about getting control of the guadec-planning list and the guadec.org domain.

Sponsorship

Consensus was to get a brochure ready by mid-November - that will let companies whose fiscal year starts 1 January plan for sponsorship in their budgets. txenoo will handle sponsorship and subsidies for the local team, and JJ Sanchez will work with GF on international sponsors. They, williamfromtexas, karenesq, and bobert will be a working group to draft the brochure; bobert will send out an email to start that.

Distro Summit

This would be a meeting of the main GNOME managers from the interested distros, as was held at the last GNOME Asia. Consensus was this would be a good idea for GUADEC. Txenoo suggested half day tracks during the 26th or 30th.

IRC Log

[12:00pm] bobert: Hello all
[12:00pm] txenoo: hi bobert !
[12:00pm] karenesq: bobert and I are in Montreal at the Montreal Summit
[12:00pm] bobert: Oui, salut de Montreal!
[12:01pm] bobert: Let's wait a couple of minutes to see if anybody else joins, and then we can get started
[12:02pm] williamfromtexas: Hi! I'm here.
[12:02pm] bobert: Good to see you!
[12:02pm] txenoo: I'm at Ourense, in Galicia.
[12:03pm] williamfromtexas: Good to be here
[12:04pm] bobert: Okay, let's proceed.
[12:04pm] txenoo: ok
[12:04pm] bobert: Does anybody know if the board had feedback on the proposed schedule?
[12:04pm] bobert: It looks good to me, by the way.
[12:05pm] txenoo: I've been talking to jjsanchez two hours ago and he hasn't received any news from the board.
[12:05pm] karenesq: the board discussed the issue at length, actually - it took up a large portion of the last board meeting!
[12:05pm] • karenesq goes to consult notes
[12:06pm] karenesq: ok
[12:06pm] karenesq: I think it was supposed to be communicated already - apologies on behalf of the board
[12:06pm] karenesq: the board thought that it would be great to limit the "core days" of the conference
[12:06pm] karenesq: so that folks know which are the ideal days to attend
[12:07pm] karenesq: and were thinking that August 27, 28 and 29 would be preferable for it
[12:07pm] karenesq: with warmup/after hours on the 26th and the 30th (like the board meeting would be on the 26th)
[12:08pm] txenoo: karenesq: are we talking about July ?
[12:08pm] karenesq: and then perhaps suggest that folks stay after and hack on the 31st and the 1st
[12:08pm] karenesq: txenoo: yep
[12:08pm] yippi joined the chat room.
[12:09pm] karenesq: I will also wrote back to jjsanchez
[12:09pm] karenesq: hi yippi
[12:09pm] yippi: sorry i am late, hi
[12:09pm] karenesq: we're just discussing dates, and I was sharing what the board discussed
[12:09pm] gpoo joined the chat room.
[12:09pm] yippi: hi gpoo
[12:09pm] gpoo: hi
[12:09pm] karenesq: I think we didn't communicate that back to jjsanchez
[12:10pm] bobert: That all sounds good to me. Then if we want to offer special summits, sponsor activities, etc. we can also do those on the 26th and 30th.
[12:10pm] gpoo: has the the meeting started?
[12:10pm] bobert: Hi gpoo - yes, but we're still on dates - the first agenda item
[12:10pm] karenesq: gpoo: yes, but all that's happened is that I was conveying what the board discussed regarding dates
[12:12pm] williamfromtexas: what would the people do on the 30 if it wasn't one of the official hack days?
[12:12pm] bobert: It sounds, then, like everybody's agreed on having the conference on 26-30 July, with possible hackfests on the 31st and 1st - is that correct?
[12:12pm] yippi: so, the board seemed to think that they would prefer a shorter 3 day summit followed by warmdown events, like hackfests and BOF's
[12:13pm] karenesq: bobert: yes with key days on the central three days
[12:13pm] bobert: There are some sessions and an "annual general meeting" proposed for the 30th
[12:13pm] yippi: yes, that sounds good.
[12:13pm] yippi: the board was also thinking of having the all-day board meeting the day before the events.
[12:13pm] bobert: yippi - would that then be the 26th, or 25th?
[12:13pm] yippi: if a room with voiceconferncing features could be made available, that would be best.
[12:14pm] yippi: the 26th makes most sense, the day before.
[12:14pm] yippi: er, is the 25th the day before?
[12:14pm] karenesq: the "warm up day" was going to be the 26th
[12:15pm] karenesq: (the day before the core three days)
[12:15pm] yippi: that sounds good.
[12:15pm] txenoo: we could have a room with audioconference in Igalia the 25th
[12:15pm] yippi: i think we should pre-plan hackfests for groups that we expect to get together.
[12:15pm] yippi: such as for the marketing and release teams.
[12:15pm] txenoo: because that day is a the bank holiday
[12:16pm] yippi: can Igalia provide audioconfering room on the 26th?
[12:16pm] txenoo: probably it wouldn't be a problem
[12:16pm] yippi: i think the 26th would be better. the board meeting should be on the warm up day, I think.
[12:16pm] gpoo: when would it be the adboard meeting then?
[12:16pm] yippi: we should do the adboard meeting on the 30th
[12:16pm] yippi: giving us time to prepare presentations.
[12:17pm] gpoo: so, we can not do the AGM on 30
[12:17pm] yippi: we could do adboard on the 31st.
[12:17pm] karenesq: we were talking about maybe splitting it up to two half days
[12:17pm] yippi: i don't think we should split up the adboard meeting. then adboard members will come only on the day they give presentations.
[12:18pm] bobert: Adboard on 31st might work nicely, run in parallel with hackfests
[12:18pm] yippi: can't we do the AGM on the 29th?
[12:18pm] yippi: i think it is nice to do the AGM just before closing ceremonies
[12:18pm] gpoo: I would prefer to have the AGM on core days than the adboard meeting
[12:18pm] yippi: that's my thinking
[12:19pm] yippi: i hate missing a core day to an adboard meeting
[12:19pm] karenesq: is it essential to decide the exact schedule now?
[12:19pm] gpoo: but it would make the schedule tighter for core days
[12:19pm] karenesq: I agree with you yippi. On the other hand ad board members hate having to stay longer
[12:19pm] yippi: yes, we need to let adboard members know to plan their trips asap
[12:19pm] yippi: 1 day isn't bad.
[12:19pm] bobert: Yes, I'm a little reluctant to cut too much into the core day talks with the AGM
[12:19pm] yippi: especially if we are shrinking the size of the conference anyway
[12:20pm] yippi: I think it would be good to schedule talks for users during the AGM meeting
[12:20pm] yippi: the sorts of talks that Foundation members would not be interested in.
[12:20pm] bobert: So that would leave us about 2.5 days for technical talks - is that correct?
[12:20pm] yippi: we never focus enough of users even though the U in GUADEC stands for Users.
[12:21pm] yippi: I think we could also push the Lightning Talks to the 30th, giving more time for presentations during the core days
[12:22pm] yippi: so the 30th would be an attractive day for developers to stay for.
[12:22pm] yippi: we could have a schedule for the 30th so that there are some slots for things like lightning talks and the rest of the day is intended for people to go to their hackfest.
[12:23pm] yippi: we could even do the same for the 31st and 1st
[12:23pm] karenesq: yippi: so we're talking about having the AGM on the 29th and the ad board on the 30th, conflicting with the lightning talks and hackfest?
[12:23pm] txenoo: From the local team we don't need at this point knowing when the meetings will be held, while they are held in the principal conference days. And just being prepared to support hackfests for different teams after the conference.
[12:24pm] gpoo: karenesq: only few people participate in the adboard meeting.
[12:24pm] karenesq: gpoo: I wasn't saying that conflicting was a bad thing, I was just trying to get clarity
[12:25pm] yippi: karenesq, that's what i propose
[12:25pm] bobert: txenoo: Great point. We just need to know general dates and what resources are needed, and can figure out exactly when adboard etc. will meet later.
[12:25pm] gpoo: and lightning talk takes a 1 slot
[12:25pm] gpoo: 1 hour
[12:25pm] gpoo: the AGM is 2-4 hours long.
[12:26pm] yippi: if the schedule is tight, the AGM should probably be more at the 2 hour end of the spectrum
[12:26pm] karenesq: maybe we can do fewer presentations at the AGM and more q&a
[12:26pm] txenoo: Organizing some meeting for up to 20-30 people is not a problem in the facilities we have. And we can use Igalia meeting rooms too if there is an special need any days.
[12:26pm] yippi: plus, much of what the AGM covers is stuff that we should be presenting anyway during the conference.
[12:27pm] gpoo: we could try to improve the AGM, though. For instance, planning for the future rather than reporting the past.
[12:27pm] yippi: for example, a big topic at the AGM should be GNOME 3. But we could have a 1 hour presentation on that followed by a 1 hour AGM.
[12:27pm] karenesq: anyway, I hear bobert: maybe the board should discuss this further? then we can let this conversation move on - or do we need to know when the AGM is being held asap for reserving the big room?
[12:28pm] yippi: no, we obviously need to discuss how to manage the AGM more offline
[12:28pm] gpoo: I would not do big things on 31 or 1, the tickets are going to raise by then.
[12:28pm] karenesq: right, that's what I mean
[12:28pm] bobert: Yes, I think a lot of these details can be discussed offline or later. So if I understand correctly, generally what's proposed is:
[12:28pm] bobert: Core days are 26-29, with board meeting on 26, hackfests and possible meetings 30-1.
[12:28pm] yippi: sounds good
[12:29pm] bobert: If we're agreed on that, I think that will let the local team proceed, and we can deal with the details later - is that right, txenoo?
[12:29pm] txenoo: bobert: i agree we can proceed confirming the facilities
[12:29pm] bobert: Great! Okay, let's move on to item 2 on the agenda.
[12:30pm] bobert: Has there been a decision on which organization will handle the money?
[12:30pm] gpoo: usually is: funds coming from europe, in europe. funds coming from US, in US
[12:30pm] gpoo: that is, europe → organization. us → GF
[12:31pm] txenoo: Economical management has been one of the topic we discussed in last week meeting.
[12:31pm] txenoo: "local team meeting"
[12:31pm] txenoo: we would prefer that GNOME Hispano deals with the economical management as it has done in previous GUADEC in Spain
[12:32pm] txenoo: organizing payments and invoicing the sponsors
[12:33pm] txenoo: In the other local organizations we will only manage the expenses that could be funded by regional public organization by different subsidies.
[12:33pm] bobert: It sounds like that worked okay for the previous GUADEC in Spain. Does anybody object to that?
[12:33pm] gpoo: it is ok for me
[12:34pm] bobert: There are many other details to take care of around the finances, but we can discuss those later.
[12:35pm] karenesq: txenoo: I'm not sure I really understand, what does economical management mean? Would GF be invoicing the US sponsors?
[12:36pm] txenoo: I refer to issuing invoices and receiving them from different providers. And dealing with all the taxes and payments.
[12:38pm] karenesq: txenoo: so GNOME Hispano would invoice and receive the funds from all sponsors, no matter where they are?
[12:38pm] bobert: txenoo: Who would invoice the US sponsors - GNOME Hispano, or the GNOME Foundation (which has a US legal presence)?
[12:38pm] txenoo: About the US sponsors i don't know it we would need that.
[12:39pm] txenoo: Because the GNOME Foundation is supposed to manage the expenses of the sponsored participants.
[12:39pm] gpoo: bobert: GF also invoice companies in Europe, where we do not have Europe presence).
[12:39pm] txenoo: There is no problem to invoice anywere in the world.
[12:40pm] txenoo: Because the activity is being held in Spain.
[12:40pm] gpoo: I do not see any problem. We will have a single budget. At the end of the conference, GF will invoice to GNOME Hispano for the leftovers.
[12:41pm] gpoo: I would be concerned by tax issues in Spain, but if GH is ok with that....
[12:42pm] bobert: So it sounds like what you're suggesting is that GNOME Hispano will handle all the finances, including invoices to sponsoring companies - but not including travel expenses etc. for sponsored participants. Is that right?
[12:42pm] gpoo: I understood that.
[12:43pm] txenoo: Yes that's the easy option, but i think that GF should invoice to US sponsors at least to expected budget regarding the travel committee.
[12:43pm] gpoo: it would happen anyway. The remaining/profit should be high enough to cover those expenses.
[12:43pm] gpoo: and have a profit
[12:44pm] bobert: I would suggest that if GF is going to invoice any of the US sponsors, it should invoice all of them. That will keep things simple.
[12:45pm] gpoo: Some European companies do prefer to be invoiced in Euros in Europe, for tax issues
[12:45pm] txenoo: The only interest could be in saving in bank transfers
[12:45pm] bobert: gpoo: Excellent point
[12:46pm] gpoo: and US companies usually do not mind
[12:46pm] bobert: It sounds to me like we have at least tentative agreement that GF should invoice US sponsors, and GH should invoice non-US sponsors, and otherwise, all finances will run through GH. Is that correct?
[12:47pm] gpoo: nope
[12:47pm] gpoo: GH would invoice everybody
[12:47pm] gpoo: I think it makes the process easier
[12:47pm] txenoo: In any case, Invoicing to foreing companies in terms of sponsorship implies not paying taxes for the foreing companies. Because they are supposed to pay them in their country.
[12:48pm] txenoo: ok, i will communicate that to GH board.
[12:49pm] gpoo: txenoo: fwiw, I do think we will have access to the GUADEC budget anyhow, anytime.
[12:49pm] bobert: We don't have to make a final decision on this today, so let's move ahead with the agenda. How are things going for the local team? And has there been any news on administering the email lists and web site?
[12:49pm] gpoo: bobert: what do we need to discuss?
[12:49pm] txenoo: And as i'm the responsable of the treasury it would be transparent to us.
[12:51pm] txenoo: gpoo: i think that we should manage it openly in the guadec planing list.
[12:51pm] bobert: gpoo: Even if GH handles all the finances, if GF will be dealing with sponsored travel, etc., there are details to be handled.
[12:51pm] gpoo: that is just a detail that does not change anything
[12:52pm] bobert: So is the consensus then that GH will handle all finances?
[12:52pm] gpoo: the board set a budget for travel sponsorship based on the expected profit
[12:53pm] gpoo: the board used that info as input, decides the budget for travel grants, and later those funds are 'recovered' when GF invoices the organizers
[12:53pm] bobert: That sounds reasonable.
[12:54pm] bobert: So let's go ahead with GH handling all finances on that basis.
[12:54pm] txenoo: ok
[12:54pm] bobert: txenoo: How are things going for the local team? It sounds like you're making good progress.
[12:55pm] txenoo: We continue having bi-weekly meetings.
[12:55pm] txenoo: Last meeting we manage to organize all teams and sharing the different responsibilities.
[12:56pm] txenoo: We have to main task to share with the GF. The first one is in todays agenda about sponsors.
[12:56pm] bobert: Good - I was hoping we could get to that today
[12:57pm] txenoo: And the second one regarding the technical infrastructure we are going to use.
[12:57pm] txenoo: Reviewing previous year guadec websites, we found that some of them doesn't work nowadays.
[12:57pm] bobert: Yes, I saw that too
[12:57pm] bobert: Like 2010
[12:58pm] txenoo: Or Desktop Summit 2009
[12:58pm] txenoo: We could assume in our machines the 2012.guadec.org
[12:59pm] bobert: That sounds fine to me
[12:59pm] bobert: Does anybody object?
[1:00pm] gpoo: imvho, once the conference is finished we should take a static copy of them
[1:00pm] teuf: gmc might have some 2010 archives
[1:00pm] txenoo: this would have pros as being able to be really quick as we will be dealing with the infrastructure.
[1:00pm] yippi: it would be good to fix the guadec archives
[1:00pm] yippi: you can't see the old guadec pages anymore
[1:00pm] bobert: By the way, we're now at the 1 hour point. Can everybody stay a while longer? Maybe a half hour?
[1:00pm] gpoo: no, but we should set as part of the work at the end, to get a static copy of the website
[1:00pm] gpoo: just to avoid we forget it
[1:00pm] teuf: bobert: fine with me even though I'm not very active
[1:00pm] bobert: gpoo: I completely agree
[1:00pm] williamfromtexas: tuef: same here
[1:01pm] bobert: Okay, good
[1:01pm] txenoo: i have 1 hour more
[1:01pm] bobert: I think I'm going to start setting these meetings for more than an hour
[1:01pm] karenesq: I can stay a half hour more too
[1:01pm] karenesq: but then we'll need to get some lunch, bobert
[1:01pm] bobert: Heh
[1:02pm] bobert: Also on infrastructure, txenoo, do you have any news on the guadec-planning list or getting control of the guadec.org web site?
[1:03pm] txenoo: i'm pending in contact to bkor
[1:03pm] bobert: Okay
[1:03pm] txenoo: guadec-local is under control now.
[1:04pm] bobert: If I remember right, you had tried to contact bkor a couple of weeks ago. Has he not replied yet?
[1:04pm] txenoo: i only tried by irc
[1:04pm] txenoo: finally i will file a bug
[1:04pm] bobert: Okay. Once we start actually talking about specific sponsors, I'd like to take that to guadec-planning, but that won't be for a few weeks yet.
[1:04pm] gpoo: txenoo: you can send an email to either sysadmin@, infrastructure@ or file a bug
[1:05pm] txenoo: probably, it is what i should do at the first moment
[1:05pm] bobert: Sounds good.
[1:05pm] txenoo: gpoo: i'll send an email then.
[1:06pm] bobert: Speaking of sponsors, is there a local team for dealing with them?
[1:06pm] bobert: I think we need to get to work on the sponsorship brochure
[1:06pm] txenoo: when we manage control we will remove everybody in current list and start including people from board and local team and other people approved by board.
[1:07pm] bobert: Great!
[1:07pm] bobert: Also, williamfromtexas, would you be available to work on the sponsor brochure?
[1:07pm] williamfromtexas: local team, i can help craft the sponsorship brochure.. i think i have the ones from 2010 and this past DS
[1:07pm] txenoo: About sponsorship brochure, we have collected previous guadec brochures.
[1:07pm] gpoo: we can take previous brochures as guides
[1:08pm] bobert: Great!
[1:08pm] bobert: By the way, who sets the sponsorship money levels?
[1:08pm] williamfromtexas: concerning the teams that localteam said they divided into, is there any list or person i should contact to start on this?
[1:08pm] gpoo: it should be according to the previous brochures
[1:08pm] txenoo: But it would be nice having editable documents because we have only found pdfs.
[1:08pm] gpoo: ie, we can not ask double than last year for the same thing
[1:09pm] williamfromtexas: i don't know how it works, was the DS more 'expensive' than the guadecs?
[1:09pm] gpoo: and try to keep the meaning of sponsor levels
[1:09pm] • gpoo checking
[1:11pm] txenoo: williamfromtexas: in the local team i will deal with local sponsorship and subsidies
[1:11pm] bobert: I just compared the 2011 DS with the 2007 GUADEC, and DS was more expensive
[1:11pm] txenoo: jjsanchez will interact with GF in looking for international sponsors
[1:11pm] bobert: Good. Karen and I have talked some here in Montreal about international sponsors.
[1:12pm] bobert: There are some organizations around Silicon Valley that are using GNOME technologies that haven't traditionally been sponsors I'd like to contact.
[1:12pm] williamfromtexas: OK, well maybe we can see if the older levels are sufficient or if we need to increase the levels within reason to keep the conf out of a tight money situation
[1:13pm] gpoo: williamfromtexas: the general costs are more or less the same
[1:13pm] gpoo: however, there are more expenses in travel sponsorships (KDE and GNOME)
[1:15pm] gpoo: when I say more or less the same I mean, some years we have spend more in GUADEC than DS, some other has been the opposite (only in the general costs)
[1:15pm] bobert: Okay - we can decide specific levels of money later. But I think getting started on the text contents now would be good.
[1:15pm] williamfromtexas: ok. we can produce a start and then work with the sponoship levels
[1:15pm] bobert: Great!
[1:15pm] txenoo: bobert: i think that we should deal with the brochure ready for the first half of november, so we could start talking to sponsors before the end of the year so they could think about GUADEC before doing their yearly budgets.
[1:16pm] gpoo: txenoo: in US/Canada the fiscal year starts on October
[1:16pm] bobert: gpoo: In the US, that's only true for the government. Most private companies start their fiscal year on 1 Jan.
[1:17pm] karenesq: gpoo: that's not true for every business in the US
[1:17pm] gpoo: we do in that way because of that
[1:17pm] karenesq: as bobert says. And other businesses have their fiscal year keyed to March
[1:17pm] gpoo: but if I am happy to be wrong,
[1:17pm] karenesq: gpoo: SFLC, for example, has its fiscal year end at the end of January, and Conservancy at the end of February
[1:18pm] txenoo: in Spain it usually starts the 1Jan too, but it isn't mandatory.
[1:18pm] gpoo: the thing is: US does not work like everybody else in the world
[1:18pm] gpoo:
[1:18pm] karenesq: but many of the businesses that contribute to GNOME are on October schedules
[1:18pm] williamfromtexas: if it's oct, we missed it already. i think we can have beginning of november and still be ok? 6-8 months is enough?
[1:18pm] karenesq: I know that some companies have already budgeted for it by carrying over previous year budgets
[1:18pm] bobert: Yes, I think 6-8 months will be enough.
[1:18pm] karenesq: others have big numbers that can be carved up
[1:19pm] txenoo: we are at the begining of the fiscal year in that case so they can book this sponsorship now
[1:19pm] williamfromtexas: cool, txenoo, we'll be in touch!
[1:19pm] gpoo: I would expected the confirmations from March to June, though. Just to not get afraid if can not get anything before.
[1:20pm] bobert: Why don't we set up a small working group via email to work on the brochure.
[1:20pm] karenesq: bobert: good idea, I'll help with that
[1:20pm] bobert: If we can get the brochure ready by mid November, a lot of US companies would be likely to commit in January or Februrary
[1:20pm] txenoo: Yes we can start with cc: while we don't have guadec-planning
[1:20pm] yippi: i think we also need to consider how to communicate the brouchure to sponsors
[1:21pm] bobert: Okay, good. I'll send out email after the meeting - I gather jjsanchez should be in the group too?
[1:21pm] yippi: we can reach out to most advisory board sponsors via our normal adboard channels, but there are surely more potential sponsors, like local sponsors, that should be worked with.
[1:22pm] yippi: id imagine GNOME Hispano and the local sponsors already have some contacts.
[1:22pm] yippi: In The Hague, they worked with government and successfully found some government sponsors. I'd imagine there are opportunities for EU funding if you know how to apply.
[1:22pm] bobert: Yes, and I have some other companies we might contact. For instance, embedded Linux is a very hot job market in California right now, and while we don't allow specific recruiting at GUADEC, some companies would probably be very happy to get their name out.
[1:22pm] txenoo: yippi: yes, we have contacts with the different regional goverments where we organized GUADEC-ES
[1:22pm] yippi: so we should probably create a brochure with all these audiences in mind.
[1:23pm] bobert: Yes.
[1:23pm] bobert: Okay, I'll send out an email later today on the sponsor brochure.
[1:23pm] txenoo: ok
[1:24pm] bobert: Wow, we're almost done with the agenda items
[1:24pm] txenoo: Another topic related with income was the related of attendance fees, but we could discuss in other meeting.
[1:24pm] bobert: Do we want to offer a distro summit, like yippi mentioned was very successful at GNOME Asia?
[1:25pm] bobert: Yes, let's discuss attendance fees later - good thought
[1:26pm] williamfromtexas: yipi, could you explain what a distro summit means? is that like having all gnome distros present a talk or something?
[1:26pm] teuf: attendance fees should be as cheap as possible
[1:26pm] txenoo: I think that it would be a good idea to review with the Advisory Board if they are interested in parallel activities during GUADEC.
[1:27pm] bobert: My understanding on the distro summit was it was a sort of meeting/hackfest so they could coordinate including GNOME technologies in their distros in ways that were compatible
[1:29pm] txenoo: We could organize half day tracks during the 26th or 30th.
[1:29pm] williamfromtexas: like a meeting of the main gnome managers from the interested distros? sounds like a good idea, it could foster both collaboration and competition
[1:30pm] bobert: txenoo: Good thought! That was what I was thinking, too.
[1:30pm] bobert: william: Yes, I agree
[1:31pm] bobert: We've now been on for 1.5 hours. Let's go ahead and close this meeting. I'll put the minutes and log on the wiki later today.
[1:31pm] bobert: Thank you all for being here today!
[1:31pm] txenoo: Thank you all!
[1:31pm] williamfromtexas: ttyl
[1:31pm] teuf: thanks !