Minutes for Meeting of August 1st, 2011

Next Meeting

TBD after Desktop Summit 2011

Attending

Andreas Nilsson
Andre Klapper
Bob Murphy
Chema Casanova
Christophe Fergeau
Jose
Jiri Eischmann
Jaroslav Reznik
Florian Nadge
Emily Chen
Petr Kovar
Shaun McCance

Meeting Minutes

Agenda:

No specific topics, encourage free discussion in this meeting between Board and bid teams.
The Bid team will have a meeting with Board during the Desktop Summit
Each team has 15 mins to present, clarify, Q&A.
The schedule for the bid presentation:
- August 8 15:00 - 15:15 A Coruña Bid presentation time
- August 8 15:20 - 15:35 Brno Bid presentation time
- August 8 15:40 - 15:55 Lyon Bid presentation time
Meeting location: TBC - One of the rooms behind the mail lecture hall

IRC Log

[07:02am] emily: Today, there is no specific topics for today's meeting.
[07:02am] bobert: Hello all
[07:03am] emily: We encourage free discussion and Q&A here
[07:03am] emily: hello bobert
[07:03am] andre900 joined the chat room.
[07:03am] andreasn_: hi
[07:03am] emily: hi <andreasn_>
[07:03am] bobert: By the way, I won't be at the Desktop Summit - I've had something come up and have to stay in California
[07:03am] emily: That's a pity bobert
[07:04am] sesivany: Hi, I'm back from holidays, so if you have any questions regarding Brno's proposal, just shoot
[07:04am] emily: Great, thanks <sesivany>.
[07:04am] txenoo: the same about Coruña
[07:04am] fnadge1 left the chat room. (Read error: 145 (Connection timed out))
[07:05am] bobert: Yes, I agree - I was really looking forward to it. On another topic, I think all three proposals looked quite good. My wife suggested we just have three GUADECs that year.
[07:05am] emily: Ha, good suggestion
[07:06am] bobert: What is the next step after today's meeting? Does the GNOME board or somebody make the decision on which to select?
[07:07am] emily: The board haven't vote on the final bid yet. They will meet and vote during the Desktop Summit Board meeting
[07:08am] emily: Bid team are encouraged to talk with any board member during the Desktop Summit
[07:08am] txenoo: I would like to comment that if anyone from the board is interested in meeting during Desktop Summit, fid_jose will be in Berlin for solving any doubt, because attending to Berling is impossible for me.
[07:08am] jreznik: nearly the whole Brno's team is attending BDS
[07:09am] pmkovar1: jreznik: right, at least sesivany, me, fnadge and jreznik
[07:09am] emily: Board will have a two half-day meeting during Desktop Summit
[07:10am] emily: andreasn: what is the exactly time for the board meeting?
[07:10am] sesivany: pmkovar1: also Andre
[07:10am] pmkovar1: sesivany: right
[07:10am] fid_jose: i'll be at desktop summit on behalf of coruña's proposal, so if you have any doubt, comment, etc, just tell me
[07:10am] emily: Good the hear that your team will be in DS, jreznik & <txenoo> & <fid_jose>
[07:11am] pmkovar1: emily: is the meeting included in the program somewhere? i can't find it at https://www.desktopsummit.org/program
[07:11am] fnadge1 joined the chat room.
[07:11am] pmkovar1: w would love to know which day is it
[07:12am] emily: The board meeting is not in the DS program . Board will use other room for the Board meeting
[07:12am] pmkovar1: emily: thanks
[07:12am] emily: August 8 morning
[07:12am] fid_jose: (btw, as many of you don't know me, my real name is jose millan, there's a photo of me in our bid)
[07:12am] emily: Need confirm with <andreasn_> about the Board meeting time
[07:15am] shaunm: the first day's meeting time has been shuffled around a bit recently
[07:16am] jreznik: just a note - we are leaving on Wednesday (but some in the night)
[07:16am] shaunm: 11:00-18:00 is the current plan, I think
[07:16am] andreasn_: let me double check
[07:16am] andreasn_: yes, that's correct
[07:17am] emily: 11-18 on August 8 ?
[07:17am] andreasn_: yes
[07:17am] emily: Only one day ?
[07:18am] pmkovar1: is there a plan to have a meeting with the bid teams after the board meeting?
[07:18am] pmkovar1: probably on tuesday?
[07:18am] andreasn_: emily, no, there is a meeting on tuesday as well.
[07:19am] emily: <pmkovar1>: we have no plan so far, but we can discuss in board-list
[07:19am] fnadge1: Well is there a meeting with the teams before the final decision?
[07:19am] txenoo: emily: i'm leaving now, if you have any question about the bids please just ask fid_jose have a nice DS.
[07:19am] emily: Not yet, <fnadge1> If there is a need, we can arrange that
[07:20am] emily: <txenoo>: Thanks. See you
[07:20am] andreasn_: the teams will know if they are accepted or not before it's announced during the big Foundation meeting
[07:20am] pmkovar1: fnadge1: sounds like a good idea
[07:21am] emily: If both bid team would like to meet with Board team before make the decision, we can talk about this and posiible arrage this
[07:23am] fid_jose: i also think that would be a good idea
[07:23am] sesivany: yes, the meeting would be nice if there are still things to make clear.
[07:23am] emily: How about give 15 mins to each team ?
[07:24am] fnadge1: Sounds very good, thanks
[07:24am] pmkovar1: that would be fantastic, yes
[07:24am] sesivany: that sounds good
[07:24am] emily: The represent of each team can use slides, photo, or just talk with board member.
[07:25am] emily: <andreasn_>: If the schedule is not full, can we arrange 15 min *3 = 45 mins for bid team in our board meeting ?
[07:25am] emily: On the first day of Board meeting. Then we can vote on the second day
[07:26am] jreznik: that's probably better than just proposal, also the interaction and concerns all teams could clarify
[07:26am] andreasn_: we don't have a very strict schedule, so I think we can do it on Tuesday
[07:26am] emily: Sounds good.
[07:27am] emily: So every team will have their reprsent people
[07:27am] emily: Can I have the name of the representor from each bid team ?
[07:27am] andreasn_: I think Monday might be filled with stuff like talking to our new ED, making sure the seats for President, Secretary etc. is filled
[07:28am] sesivany: emily, the number of people will be limited. I think it would be nice if the board could meet as many people from the organizing team as possible.
[07:28am] txenoo left the chat room. (Read error: 145 (Connection timed out))
[07:28am] sesivany: of course the presentation will be given by one or two persons.
[07:29am] emily: <andreasn_>: do you have an idea how big the room is ?
[07:29am] fid_jose left the chat room. (Konversation terminated!)
[07:30am] andreasn_: emily, no, not specifically. I asked for a room that could contain the board+staff. How many are there in each team?
[07:30am] fid_jose joined the chat room.
[07:30am] andreasn_: 5-6 people, probably ok to fit. 20, no
[07:30am] sesivany: there will be 5 persons from our team max.
[07:31am] andreasn_: if people are ok with standing up for 15 I don't think it will be a problem
[07:31am] andre_: I can sit on the ground.
[07:31am] shaunm: if any team has 20 organizers there, surely we can ask them to only send in 5-6 representatives
[07:32am] emily: Do we invite three bids team together , or one by one ?
[07:32am] andreasn_: one by one seems more sane, as we have space issues
[07:33am] shaunm: agreed
[07:33am] fid_jose: i agree
[07:33am] shaunm: if we only make the decision on tuesday, will we have a chance to see the teams before the AGM?
[07:33am] shaunm: I think they should be told the decision before the AGM
[07:34am] andreasn_: shaunm, yes, that would be best
[07:34am] emily: The AGM is on August 9
[07:34am] shaunm: the current schedule leaves 3 hours between our second-day meeting and the AGM
[07:35am] andreasn_: hm, better to meet the teams on monday then?
[07:35am] emily: Prefer to do it one day early
[07:37am] andreasn_: Monday after 15:00 then perhaps?
[07:38am] fid_jose: ok for me
[07:38am] shaunm: Any time is fine for me. The only concern for Monday meetings is that groups might have conflicts with talks and such
[07:39am] sesivany: I'll have a volunteer duty at 16:20, but I'm pretty sure I can swap it if necessary.
[07:40am] jreznik: sesivany: np, we are 4 people there so even in case you can't attend we can
[07:41am] emily: I have a talk on August 8 10:20 - 10:50 am. I am OK with this time
[07:42am] andre_: hmm, I might give a talk on Monday around 4:20
[07:42am] emily: start from 15:00, you can catch up
[07:43am] emily: 15:00 - 16:00, 15 mins for each team and has 5 min buffer
[07:43am] andre_: sounds good
[07:44am] emily: The order will be: 15:00 - 15:15 A Coru?a Bid; 15:20 - 15: 35 Brno bid; 15:40 - 15:55 Lyon bid
[07:44am] emily: How does this sounds ?
[07:44am] andre_: fine
[07:44am] fid_jose: i think this sounds good
[07:45am] emily: andreasn_: is this time OK ?
[07:45am] andreasn_: yes, we have access to the room and we don't have a fixed schedule for the board meeting as such, so sounds fine
[07:46am] emily: OK, let's do it according to this time
[07:49am] emily: andreasn_: Do we know the room address for our meeting? So we can tell our bid team
[07:50am] andreasn_: it's in the main university building, I'm not sure I have the name, but I can get you the info in a couple of hours time
[07:50am] andreasn_: (kat who arranged it is currently out printing stuff)
[07:51am] andreasn_: but it's one of the rooms behind the mail lecture hall
[07:51am] andreasn_: main
[07:53am] toscalix left the chat room. (Remote closed the connection)
[07:53am] emily: I will send reminder email to contact person of each team about the location and Time once we confirmed with the venue.
[07:54am] toscalix joined the chat room.
[07:56am] fnadge1: Great, so we will see you guys there
[07:56am] emily: Yes, see you in Berlin
[07:58am] emily: Is there any other issue we need to discuss here today ?
[07:58am] emily: before we depature to Berlin
[08:00am] emily: Thank you all for attending today's IRC meeting
[08:00am] emily: Looking forward to seeing you in Berlin
[08:01am] bobert: Thank you all
[08:01am] andreasn_: see you in Berlin!
[08:02am] emily: https://live.gnome.org/GUADEC/GUADEC-2011-0801
[08:02am] emily: Today's IRC meeting minutes