Task list

Tasks in bold need urgent completion.

See also guadec.planner (v0.01, to be used with Imendio Planner, HTML export will be available once we have beta version)

Coordination

• to do

  • Local team constitution: to be completed in the meeting on 12/dec in Barcelona. QuimGil

  • Local team meetings routine: to be decided in the meeting on 12/dec in Barcelona. QuimGil

  • GUADEC-ES coordination team

  • LocalWorkshops coordination team

• in progress

  • GUADEC committee constitution: who does what, the main roles should be covered ASAP. Deadline 12/dec. QuimGil

  • guadec-planning voice meetings routine: decided we meet every second Monday starting 5/dec, still not agreed the channel. QuimGil

• done

Conference content

• to do

  • Schedule: DaveNeary

  • Call for participation: text to be published, comprises deadlines, tracks, formats of interventions. DaveNeary

  • Keynotes

  • Invited speakers & breaking news

  • BOFs & informal but integrated activities

  • LocalWorkshops

  • GUADEC-ES
  • postGUADEC events
• in progress
• done

Finance

BUDGET

• to do

  • Travel expenses: GermanPooCaamano

  • Marketing budget: QuimGil

  • Hospitality budget

  • Conference budget: QuimGil

  • Sponsorship tariffs and estimate: QuimGil

  • Registration tariffs and estimate: defining profiles, prices, discounts and expected income. FernandoSanMartinWoerner

  • General budget: depends on all the budgets and estimates. Deadline 9/jan. QuimGil

• in progress

  • Coordination budget: QuimGil

• done

SPONSORSHIP

• to do
  • List of possible local sponsors (Catalan and Spanish level + local branches of international corporations).
  • Who and how contact local sponsors.
• in progress

  • GUADEC portfolio for possible sponsors: first exchange of ideas and materials. QuimGil

  • List of possible global sponsors. Just a brief first scketch based on previous GUADEC.
  • Who and how contact global sponsors. First emails sent to planning and board.
• done

CASH FLOW & ACCOUNTING

• to do
  • Find accountant. The board will find one for the whole Foundation.
  • Decide cash flow dynamics: bank accounts used, who may pay on behalf GNOME, $ vs €...
  • Investigate whether the GNOME Foundation bank(s) offer web payment platform.
  • Keep books.

  • Petty cash & site management. QuimGil

• in progress

  • Decide registration payment channels. First proposal combining bank transfers, visa payments through PayPal and PayPal payments. Under discussion.

• done
  • 2/dec - Decide the right way to pay GUADEC.related expenses. Provisional decision is: ask for budget approval, pay and invoice for yourself, invoice the Foundation afterwards.

Infrastructure

• to do

  • Arrangement of rooms and equipment: to be defined in the visit to Vilanova on 13/dec. QuimGil

  • Wifi
  • Security
  • Insurance
• in progress
• done

  • 1/dec/05 - Definitive place and dates: Vilanova i la Geltrú announced as the board needs to decide. DaveNeary

Communication & Media

• to do
  • Travel suggestions: Earlier is cheaper.

  • Online registration: what exactly needs to be done, data management. FernandoSanMartinWoerner

  • Website setup: installing a Drupal CMS with the gnomedesktop.org theme, basic contents and some modules. FernandoSanMartinWoerner

  • Control over the server: find the best way to have access to the server to test, install... The protocol has been decided in theory with infrastructures. QuimGil

  • Web content maintenance and updates.

  • Press releases & Media pack

  • Media relations
  • Contact with the local groups
  • Conference printed program, leaflets and bag
  • Merchandising
• in progress
• done

Hospitality

• to do
  • GUADEC party and off-GUADEC activities: Local team
  • Food: Local team
  • Accommodation - do we block book?: Local team
• in progress
• done

CategoryGuadec