Foundation Board Minutes for Tuesday, September 25th 2018, 15:30 UTC

Next meeting date Tuesday, October 2nd 2018, 15:30 UTC

Attending

Regrets

Missing

Agenda

Minutes

  • FOSDEM advisory board meeting (Kat)
    • Neil says we should have an adboard meeting before FOSDEM - is the Board happy? We need to book a venue.
    • Idea - half-day adboard meeting on the Friday before FOSDEM, using the same venue as last time (space for 10-12 people).
    • Attending adboard meeting is not a requirement, unlike the meeting at GUADEC.
    • Nuritzi: could we meet with the KDE Board while there?
      • Neil had mentioned a cross-foundations list. There is a dinner, invitiation-only.
      • Opportunity for meeting new staff while there
    • Booking of the room is for the whole day; we can use it throughout the day.
    • Location is near the EU parliament
    • The format for the meeting is in the wiki - updates from the last 6 months, quick presentations from the adboard members, plans for the next half year.

    • ACTION - Neil to book the meeting room, send mail to the adboard list

  • Review compensation committee charter (Rob, see https://gitlab.gnome.org/Teams/Board/issues/78)

    • No updates from Rob, postponed to next week.
  • Outreachy (Kat):
    • Kat was approached by GStreamer, they weren't sure how to proceed with participating (as part of GNOME or not).
    • Do we need a team dedicated to Outreachy like we have for GSoC?
    • Allan: what are the issues?
      • Kat: There isn't a publicly-visible organizational structure.
      • Not an issue with Marina Zhurakhinskaya's (Outreachy organizer and coordinator for GNOME) work or Outreachy.
      • Hard to know what is happening; it's just the nature of the current structure.
    • Federico - haven't been involved in organization; just mentoring.
      • #outreachy in irc.gnome.org is mostly dead; people ask questions and don't get replies
      • outreachy mentors (not GNOME) mailing list is better. Sage Sharp (Outreachy organizer) sent a very detailed email on the new requirements for interns.
    • Kat - has had trouble contacting Outreachy participants, have to get their emails from Marina. We don't have a gnome-outreachy mailing list.
    • Kat - is the board OK with sponsors funding an Outreachy applicant for GStreamer through GNOME if GStreamer cannot register for Outreachy themselves?
    • Neil: can be pinged as a last resort; sponsoring via GNOME is a low-overhead affair anway.
    • Allan: Marina reviews the proposed projects and gets in touch with Allan/Matthias/Sri for feedback. It would be a good idea to formalize this.
    • Kat - would like to see this more formalized as well; get internship infrastructure for GSoC and Outreachy closer together.
    • Nuritzi - what would the next step be?
    • Kat - seeing how internships are organized; setting up a call between organizing teams
    • Kat can look into getting a mailing list for all the mentors
    • Nuritzi - this combined group would be useful for the board to communicate goals to mentors / organizers

    • ACTION - Kat to discuss combined infrastructure for mentors/organisers with organisers and set up if appropriate

    • ACTION - Federico to talk to Outreachy organizers on how best to approach potential interns / how to publicize our projects.

  • Fortnightly hiring update
    • Neil - would have liked advance notice to present an update.
    • Deferred until next week.
    • Moving to second stage of interviews for GTK developer, Flathub admin.
    • Starting to interview the program coordinator soon.
    • Good candidate for development coordinator.
    • If this falls through, we can post ads in foundation-related media.
  • GUADEC venue booking contract
    • Kat: told University of Macedonia that we want to confirm the dates.
    • They don't have a template for us to use.
    • Kat is talking to Vivia Nikolaidou (GUADEC 2019 co-organizer) about how to proceed.
    • Neil can draft documents if needed.
    • Neil can provide a letter of intent; it doesn't bind us to anything.
    • Kat will forward Neil the necessary information.

  • Review to-do GitLab issues - https://gitlab.gnome.org/Community/Board/issues?label_name%5B%5D=To-Do

  • Nuritzi: please update your Board issues

Actions

  • ACTION - Neil to book the meeting room, send mail to the adboard list

  • ACTION - Kat to discuss combined infrastructure for mentors/organisers with organisers and set up if appropriate

  • ACTION - Federico to talk to Outreachy organizers on how best to approach potential interns / how to publicize our projects.

FoundationBoard/Minutes/20180925 (last edited 2018-10-09 23:21:58 by FedericoMenaQuintero)