Foundation Board Minutes for Wednesday, July 4th 2018 UTC

Next meeting date Tuesday, July 10th 2018, 18:00 UTC

Attending

• AllanDay (remote)

• NuritziSanchez

• CarlosSoriano

• PhilipChimento

• FedericoMenaQuintero

• RosannaYuen

• DidierRoche

• RobertMcQueen (remote)

Regrets

• KatGerasimova

• CosimoCecchi

• MegFord

• NeilMcGovern

Missing

Agenda

• Appoint board officers
• Appoint committee members and board liasons
• Executive Director line manager

Minutes

• Appoint board officers
  • VOTE: appoint the following as listed:
    • President: Nuritzi Sanchez
    • Vice-president: Allan Day
    • Secretary: Philip Chimento
    • Vice-secretary: Federico Mena Quintero
    • Treasurer: Carlos Soriano

    • Vice-treasurer: Rob McQueen

    • +1 unanimous
• ED line manager
  • Currently Allan. Has bi-weekly calls with Neil, sends a report to the board.
  • Question - what is the role of the line manager? Purely pastoral, or board representative? Technically the ED is answerable to the board as a whole, but the board doesn't currently have board-only discussions.
  • Rob - board meetings are typically when the ED is held to account by the board. The line manager is more of a pastoral role. Should cover professional development.
  • Rob has management and HR expertise and could take on the role - he'll take over from Allan
  • Rob to provide progress reports and assist setting up HR processes for the Foundation
• Appoint committee members and board liaisons
  • We want to have a board member on each committee, to act as liason. Each liason doesn't have to be an active committee member - just has a formal membership so they can participate in a limited capacity.
  • VOTE: appoint the following committee members as listed:
    • Code of conduct: Federico Mena Quintero (*), Felipe Borges, Rosanna Yuen

    • Sponsorship: Alberto Ruiz, Emily Chen, Sri Ramkrishna, Wen Qixian, Executive Director, Rob McQueen (*)

    • Travel: David King, Germán Poo-Caamaño, Michael Hall, Adelia Rahim, Philip Chimento (*)

    • Engagement: Nuritzi Sanchez (*), Sri Ramkrishna, Rosanna Yuen, Neil McGovern

    • Membership: Tobias Mueller, Andrea Veri, Pascal Terjan, Kunal Jain, Marcin Kolny, Carlos Soriano (*)
    • * indicates board liaison
  • +1 unanimous
  • In future, the board would like to create guidelines for committees, so that we can set expectations and ensure that members are active and responsive.

• ACTION: each liasion to communicate the vote back to their respective committee - https://gitlab.gnome.org/Community/Board/issues/68