Foundation Board Minutes for Tue, August 15th 2017, 17:00 UTC

Next meeting date Tue, August 22nd 2017, 17:00 UTC



  • Allan Day
  • Alexandre Franke
  • Zeeshan Ali
  • Nuritzi Sanchez
  • Cosimo Cecchi
  • Rosanna Yuen
  • Neil McGovern


  • Meg Ford
  • Carlos Soriano


Agenda for 2017-08-22

  • URGENT - Board Hackfest sync
  • URGENT - GNOME.Asia budget request
  • Budget for release parties
  • Review ongoing items


  • Board Hackfest sync
    • Accommodation needs to be decided
    • Dates confirmed: Friday 6th through Sunday 8th.
    • VOTE: send Neil and Rosanna to the hackfest
      • +1: Cosimo, Nuritzi, Allan, Alexandre. Abstained: Zeeshan. VOTE PASSED.
    • ACTION: Nuritzi to create a private agenda for the Foundation Hackfest
  • GNOME.Asia budget request
    • Request for $13k. Includes travel, estimated at $9k.
    • VOTE: approve $13k as requested.
      • +1 unanimous
    • ACTION: Nuritzi to notify them and request an explanation for the difference with the hosting bid.
  • VOTE: send Neil to GNOME.Asia
    • +1 unanimous
  • Budget for release parties
    • VOTE: grant $500 to the engagement team for the 3.26 release parties, to be administered by Nuritzi
      • +1 unanimous
    • ACTION: Nuritzi to write a report about the usage of previously allocated funds
    • ACTION: Nuritzi to advertise the budget to the relevant channels (we suggest foundation-list, the engagement blog, and social media)


This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections

  • Liability insurance - still pending (see mail from 31st July)
    • Check again next week (August 8th)
  • Foundation hackfest
    • 2017-08-15
      • Berlin on Oct 5th-8th seems the most likely to work for the most of us.
      • ACTION: Cosimo to send a follow up on the list
  • Engagement team committee for funds
    • The committee would allocate small budgets for events like release parties
    • Board to vote on this once we have a list of volunteers and a description of the committee's role
  • GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email

    • The design is not optimal, could use some tweaking but it’s alright.
    • ACTION: Allan to write recommendations for next year
      • 2017-07-11 - Allan still not done this. Sad face.
  • GUADEC 2017 finance request
    • The board wishes to make this a more straightforward process in the future
      • ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC
  • Foundation support for Flathub
    • 2017-05-09
      • The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree
      • ACTION: Neil to connect to Luis
    • 2017-05-16 - Exact questions to ask Luis are being worked up
    • 2017-06-06 - Questions sent to Luis, being looked at.
  • Hackfest process documentation
    • 2017-02-14
      • ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC
    • 2017-05-02
      • Nuritzi will work on this by end of May, check in then
  • Dropping dates in copyright claims on our websites
    • 2016-12-06
      • ACTION: Alexandre to send an email to foundation-list with a proposal for discussion
    • 2016-12-20
      • Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done
    • 2017-01-24
      • Alexandre reached out to Creative commons
    • 2017-02-28
      • Alexandre will try alternative channels
    • 2017-05-02
      • We got a reply, Alexandre to follow up
    • 2017-05-30
      • Two options
        • Have terms of use on the website that state that linking to a page is sufficient attribution
        • Require contributors to assign their attribution to the GNOME Foundation
  • Privacy campaign funds
    • 2016-09-27
      • Draft is out for the Board to review and give feedback
      • ACTION: Cosimo to try and form a committee to review internship proposals
    • 2016-10-26
      • We are aiming for an internship round in spring 2017
    • 2017-07-26
      • Carlos and Zeeshan are taking this over -- the plan is still to do internships
  • Owncloud shared calendar for the board
    • 2016-08-10
      • Cosimo tested creating an event, but with mixed results
      • ACTION: Cosimo to take it on from here
    • 2016-09-06 - Allan has started a list of reoccuring events on the wiki -

    • 2017-03-07
      • Neil is looking into a similar calendar so will take over
    • 2017-07-26 - (Neil) can someone else have this? Alexandre volunteers. #challengeaccepted
  • Friends of GNOME
    • 2016-08-10
      • ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME
    • 2017-03-07
      • Allan will pass this on to Neil, and connect him to Tobi
    • 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM

      • At sysadmin meeting at GUADEC

Ongoing but stalled

This section includes items which haven't seen an update in the last 30 days.

  • Paypal Giving Fund
    • Alexandre suggested in december 2015 to get us enrolled in the program
      • That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants
    • Zana tried to get us in sometime before may 2016, we never heard back.
    • 2016-09-06
      • ACTION: Zana to look into it

Nice to have

This section includes items which we would love to see happen at some point but lack the time to effectively become reality

  • Contract template for future use organizations for which we handle money
    • Kat to draft this
    • Alexandre took over
    • 2017-07-26
      • This is close to being done
  • Privacy policy for GNOME services
    • Current draft is at

    • Sysadmin Team's NDA should also be covered when dealing with this item
    • Kat or Allan to write up the policy
    • Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software
    • 2017-07-26
      • Allan is still working on this, but with low priority

FoundationBoard/Minutes/20170822 (last edited 2017-09-04 07:13:07 by AlexandreFranke)