Minutes for Tuesday, March 22th 2016, 20:00 UTC

Next meeting date Tuesday, March 28nd, 19:30 UTC


  • Rosanna Yuen
  • Alexandre Franke
  • Andrea Veri
  • Jeff F. T.
  • Ekaterina Gerasimova
  • Shaun McCance


  • Cosimo Cecchi
  • Allan Day




  • Google Play account
  • Status of logo copyright
  • Meta-discussion on attracting new contributors
  • Sysadmin fundraising levels and perks
  • Trademark license agreement with Unixstickers
  • GUADEC 2017 call for bids


  • Next Advisory Board meeting planning
    • Rosanna sent a mail to the advisory-board mailing list
    • Meeting proposed during the week of the 25th of April
    • Three time slots on each of three days, awaiting availability from the Advisory Board members
  • New meeting time for end of March


  • ED search update
    • 2015-12-01, No news received in recent weeks, mostly because of holidays
    • 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
    • 2015-12-15 to 2015-01-12, No updates.
    • 2016-01-19
      • Committee has completed interview with two final candidates
      • They should have a final answer/proposal to the board within a few weeks
    • 2016-02-02, Expect more news this week - we'll start scheduling interviews soon
    • 2016-02-09
      • Sri from the ED committee wants to present to the Board at next week's meeting
      • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
    • 2016-02-16, The ED Search committee converged on a single candidate
    • 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html

    • 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
  • Unixstickers
    • 2016-02-02
      • Allan has an action item to follow up with this
      • Kat put some information on the agreements page for similar cases
    • 2016-02-09, Allan drafted email - need to send that out
    • 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
    • 2016-02-23 (excerpts taken from the mailing list)
      • Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
      • 10% of the proceeds will be returned back as royalties
      • Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
    • 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers
    • 2016-03-08, Allan to ask who will pay for postage
    • 2016-03-22
      • They'll pay for sticker postage
      • Allan's next task is to draw up a draft agreement for the board to vote on
  • Google ad grant
    • 2016-02-02, Alexandre to follow up with the procedure to get registered
    • 2016-02-09 to 2016-02-23, No updates
    • 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google

  • Next adboard meeting
  • tibit (from the mailing list)
    • 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones
    • 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo
    • 2016-03-15, Action item for Alexandre to get back to Carl still pending
  • Bitcoins donations data
    • Tobi is the only person with access to the Bitcoin donations data
    • 2016-02-23, ACTION: Alexandre to get in touch with him about this
  • GUADEC 2017 call for bids
    • 2016-03-15, Kat will take this over from Cosimo and will send something out within the next two weeks (Allan to help Kat out as well)
  • Conference sponsorships
    • 2016-03-15
      • ACTION: Kat to adapt a contract from previous years' conference brochures
      • ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which companies have been contacted is listed) are up to date

Ongoing but stalled (no discussions / actions since more than a month)

  • Google Play account
    • 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this
    • 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer.
    • 2015-12-15 to 2016-01-19, No updates.
    • 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be
  • Status of logo copyright
    • 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
    • 2015-12-08 to 2016-01-19, No updates.
    • 2016-02-02, Shaun will try to pick it up this week
  • Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion

    • 2016-01-05, Item has been deferred.
    • 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few

Ongoing but no director assigned

  • Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
    • 2016-01-12, Awaiting for Andrea's reply
    • 2016-01-19
      • Andrea replied back to Jeff
      • Jeff to bring the item back during any of the upcoming meetings
    • 2016-02-23, Jeff un-assigned the action item from himself, no current assignee

Nice to have

  • Web page for prior pants winners
    • Shaun and Allan to do this
  • Contract template for future use organizations for which we handle money
    • Kat to draft this
  • Gifts situation
    • Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service
    • Christian to investigate
  • Licensing of artwork and visual assets
    • Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow.
    • Allan and Sri to draft guidelines and discuss withthe Engagement Team
  • Privacy campaign funds
    • Previous plan was for Kat to propose privacy bounty T&C/rules for review

    • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
  • GNOME logo use by podiatrist - possible trademark infringement
    • Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
  • Money raised for defense against Groupon
    • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  • Logo usage for t-shirts
    • Allan to carry on with the process and follow up and have some general guidelines written down for future cases
  • Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year)
    • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Privacy policy for GNOME services
  • gnome-software privacy issues
    • Software sends information to third parties; could have legal implications for GNOME
    • Allan to look at this
  • Photography policy for GNOME conferences
    • Cosimo to draft a proposal to discuss on foundation-list

Completed actions

  • GUADEC contract with the local organization team
  • Daniel's plea for improving GNOME translation tooling (from the mailing list)
    • 2016-03-15, ACTION: Allan to get back to Daniel

FoundationBoard/Minutes/20160322 (last edited 2016-04-01 13:44:30 by AndreaVeri)