Minutes for Tuesday, February 23th 2016, 20:00 UTC

Next meeting date Tuesday, March 1st, 20:00 UTC

Attending

  • Rosanna Yuen
  • Alexandre Franke

  • Shaun McCance

  • Cosimo Cecchi
  • Andrea Veri
  • Jeff F. T.
  • Ekaterina Gerasimova

Regrets

  • Allan Day

Missing

Agenda

  • Executive Director: next steps
  • GIMP request for LGM
  • Next adboard meeting
  • Julita's event in March
  • Free software funding campaign
  • GUADEC contract
  • Code of Conduct updates
  • ARM build servers
  • tibit

Ongoing:

  • ED search update
  • Google Play account
  • Status of logo copyright
  • Unixstickers
  • Meta-discussion on attracting new contributors
  • Sysadmin fundraising levels and perks
  • Meta-discussion on attracting new contributors
  • GNOME.Asia budget
  • Google ad grant
  • Trademark request: chrome extension - bug 727936 - integration with GNOME Shell

Minutes

  • Executive Director: next steps
    • The ED Search Committee provided the Board with their best candidate
    • The Board offered the ED position to the person which was selected by the ED Search Committee
    • The person unfortunately refused the position
    • The Board is now evaluating what to do next in terms of recomposing the ED Search Committee and its members, who's going to stay on the committee?
    • Cosimo suggests someone from (or outside) the Board should take care of coordinating the ED Search Committee and the Board itself, like Sri did with the first round of interviews
  • GIMP request for LGM (from the mailing list)
    • 6071 EUR up front for accommodation
    • VOTE: +1 Kat, Alexandre, Andrea, Cosimo, Shaun, Jeff
    • VOTE PASSED
  • Next adboard meeting
    • Shaun to pick a date, preferably towards the beginning of April
  • Julita's event in March
    • The event has been approved, Julita has been made aware
  • Free software funding campaign
    • Deferred to the mailing list.
  • GUADEC contract
    • Things are mostly settled

    • Kat will have a call with LinuxTag next week to discuss a couple of additional points that arised

  • Code of Conduct updates (from the mailing list)
    • GNOME's CoC has been drafted many years ago, things and situations evolved during this time
    • Federico Mena Quintero contacted the Board to investigate whether an update to it might be seen as necessary
    • ACTION: Jeff to get back to Federico and ask whether he might be interested in forming a Committee and eventually start revisiting the CoC as the Board's load is currently very high already
  • ARM build servers (from the mailing list)
    • GNOME Continuous does not currently have build support for the ARM architecture
    • Alberto Ruiz proposed the Board to evaluate whether the GNOME Foundation could get in touch with scaleway.com asking whether they might be interested in sponsoring a build machine and supporting GNOME
    • Alberto suggests the Board to make a joint discussion about this possibility and find out what the company might be interested in receiving in return for this service (publicity?), if anything at all
    • Probably worth to make a public announcement that we're looking for partners on that front, and point companies like scaleway to that announcement instead of contacting them entirely on a private basis
    • ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first reaction. The Board can then follow up in case of need.
  • tibit (from the mailing list)
    • Tibit is a micro donation provider that's going to launch very soon
    • They've asked whether the GNOME Foundation might be interested in being one of their service early adopters
    • ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
    • ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)

Ongoing:

  • ED search update
    • 2015-12-01
      • No news received in recent weeks, mostly because of holidays
    • 2015-12-08
      • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
    • 2015-12-15 to 2015-01-12
      • No updates.
    • 2016-01-19
      • Committee has completed interview with two final candidates
      • They should have a final answer/proposal to the board within a few weeks
    • 2016-02-02
      • Expect more news this week - we'll start scheduling interviews soon
    • 2016-02-09
      • Sri from the ED committee wants to present to the Board at next week's meeting
      • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
    • 2016-02-16
      • The ED Search committee converged on a single candidate
    • 2016-02-23
  • Google Play account
    • 2015-12-01
      • ACTION: Alexandre to follow up with the Release Team about this
    • 2015-12-08
      • Alexandre mailed the Release Team today, still waiting for an answer.
    • 2015-12-15 to 2016-01-19
      • No updates.
    • 2016-02-02 to 2016-02-23
      • Release team did not come to an agreement/conclusion. Unclear what next steps should be
  • Status of logo copyright
    • 2015-12-01
      • ACTION: Shaun to send out email to d-d-l with proposal
      • No news on this, action item from Shaun is still pending.
    • 2015-12-08 to 2016-01-19
      • No updates.
    • 2016-02-02 to 2016-02-23
      • Shaun will try to pick it up this week
  • CiviCRM discussion (from 2015-12-15's minutes)
    • ACTION: Jeff to pick the item up again in 2016
  • Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
    • 2016-01-12
      • Awaiting for Andrea's reply
    • 2016-01-19
      • Andrea replied back to Jeff
      • Jeff to bring the item back during any of the upcoming meetings
    • 2016-02-23
      • Jeff un-assigned the action item from himself, no current assignee

  • Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion

  • Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
    • Item will be dropped from future meetings agenda, discussion will continue on the mailing list
  • Unixstickers
    • 2016-02-02
      • Allan has an action item to follow up with this
      • Kat put some information on the agreements page for similar cases
    • 2016-02-09
      • Allan drafted email - need to send that out
    • 2016-02-16
      • Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
    • 2016-02-23 (excerpts taken from the mailing list)
      • Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it
      • 10% of the proceeds will be returned back as royalties
      • Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs
  • GNOME.Asia budget
    • 2016-02-02
      • Kat volunteers to help them to write a proper budget, and then go from there
    • 2016-02-09
      • No updates.
    • 2016-02-16
      • Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k
  • GUADEC contract
  • Google ad grant
    • 2016-02-02
      • Alexandre to follow up with the procedure to get registered
    • 2016-02-09 to 2016-02-23
      • No updates
  • Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
    • 2016-02-02
      • Cosimo to draft an agreement and then we can move the vote on the mailing list
    • 2016-02-09
      • No updates
    • 2016-02-23
      • The Chrome Shell Extension developer acknowledged his willingness to host the extension under the GNOME Infrastructure umbrella, item can be dropped from the ongoing items section
  • Julita's event in March
    • 2016-02-09
      • ACTION: Shaun to contact her about the event being approved
    • 2016-02-16
      • Alexandre replied back to Julita letting her know the event has been approved, item can be dropped from the ongoing items section
  • Next adboard meeting
    • 2016-02-09
      • ACTION: Shaun to send out email to find a good time for the meeting
    • 2016-02-16 to 2016-02-23
      • ACTION: Shaun to schedule the next meeting
  • Free software funding campaign
    • 2016-02-16
      • No action items assigned yet. Board members are welcome to reply back with more questions.
    • 2016-02-23
      • Deferred to the mailing list, item can be dropped from the ongoing items section
  • tibit (from the mailing list)
    • 2016-02-23
      • ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this
      • ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken)
  • ARM Build Servers (from the mailing list)
    • 2016-02-23
      • ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first reaction. The Board can then follow up in case of need.

Pending action items

  • Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
  • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
  • Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
  • Shaun: GNOME logo use by podiatrist
    • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
  • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  • Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
  • Shaun and Allan to create a webpage for prior pants winners
  • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Kat to draft a contract template for future use organizations for which we handle money

  • Kat to propose privacy bounty T&C/rules for review

  • Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

    • Sysadmin Team's NDA should also be covered when dealing with this item
  • Allan will look at gnome-software privacy issues from a legal standpoint
  • Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)

FoundationBoard/Minutes/20160223 (last edited 2016-02-26 15:44:14 by AndreaVeri)