Minutes for Tuesday, February 16th 2016, 20:00 UTC

Next meeting date Tuesday, February 23th, 20:00 UTC

Attending

  • Rosanna Yuen
  • Alexandre Franke
  • Ekaterina Gerasimova

  • Shaun McCance

  • Cosimo Cecchi
  • Allan Day
  • Andrea Veri
  • Jeff F. T.

Regrets

Missing

Agenda

  • GUADEC Contract
  • GNOME.Asia budget
  • Outreachy
  • Next adboard meeting
  • Free software funding campaign
  • ED search update scheduling

Ongoing:

  • ED search update
  • Google Play account
  • Status of logo copyright
  • J-P Mengual's partnership request for accessibility work
  • Unixstickers
  • Meta-discussion on attracting new contributors?
  • CiviCRM discussion
  • Sysadmin fundraising levels and perks
  • Meta-discussion on attracting new contributors
  • Jeff reimbursement request (from the mailing list)
  • GNOME.Asia budget
  • Endless joining the AB
  • GUADEC contract
  • Google ad grant
  • Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  • Julita's event in March
  • Next adboard meeting

Minutes

  • GUADEC contract
    • We have dates, going to be announced soon. Board meeting 8/10 Adboard 8/11 Conference 8/12-8/14 Hackfests 8/15-8/17
      • Should send mail to announce adboard meeting at GUADEC!
    • There are changes to the contract previously circulated
      • Not included a way to pay with cards
      • Not going to have a bank account
      • Going to provide a debit card for organizers to use
    • Should reimburse with a donation the person advancing money for organization expenses

    • What would LinuxTag EV pay for?

      • Workshops, collecting money for those
      • Insurance, equipment, etc
      • Venue
      • Keynote speakers
      • Events, car rental, coffee breaks
      • They would also collect the money from local sponsors, so it does not have to go through the US
    • For card payments, we could use Square
      • We can register an account in the US, should also work in Europe

      • Should work over WiFi, only needs internet connectivity

      • Needs Android or iOS
      • We can discuss on the ML
    • ACTION: Kat will follow up and send the contract to the ML, we can vote there if needed
  • GNOME.Asia budget
    • What we did in previous year was that the Foundation advanced some money, and sponsor money was offset against that sum
      • Any sponsorship beyond that is available to the organizers to spend however they see fit
      • If no sponsorship up to that amount, it would be at a loss for the GNOME Foundation
    • Minimum spending they would like so far: $10k on travel, $1k on food, $350 for a shuttle bus (to transport people to the venue), $500 for t-shirts
      • T-shirts are to be given away for staff, speakers, etc - not sold
      • Similar numbers to last year
    • Kat's recommendation: assign the GNOME.Asia committee $13k.
      • VOTE: +1 Shaun, Kat, Cosimo, Andrea, Allan, Alexandre. Jeff abstained.
      • VOTE PASSED
      • ACTION: Kat will follow up with the organizers
  • Outreachy
    • Vote passed on the mailing list, nothing to discuss
  • Next adboard meeting
  • Free software funding campaign
    • Mail from Diogo Campos about a Free Software campaign in Brazil
    • He should probably talk to the individual maintainers of the modules he wants to be affected
    • Does he already have the people that would do the work identified?
      • We can certainly advertise it, but that that's different than a full-on endorsement
      • Would probably like to see some more detail before advertising it, e.g. verify that it's legitimate
    • People should feel free to reply to his message and ask questions
  • ED search update scheduling
    • Special guest: Sri from the ED search committee
    • Started in September, went through 7 candidates, now converged on a single candidate

Ongoing:

  • ED search update
    • 2015-12-01
      • No news received in recent weeks, mostly because of holidays
    • 2015-12-08
      • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
    • 2015-12-15 to 2015-01-12
      • No updates.
    • 2016-01-19
      • Committee has completed interview with two final candidates
      • They should have a final answer/proposal to the board within a few weeks
    • 2016-02-02
      • Expect more news this week - we'll start scheduling interviews soon
    • 2016-02-09
      • Sri from the ED committee wants to present to the Board at next week's meeting
      • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
    • 2016-02-16
    • The ED Search committee converged on a single candidate
  • Google Play account
    • 2015-12-01
      • ACTION: Alexandre to follow up with the Release Team about this
    • 2015-12-08
      • Alexandre mailed the Release Team today, still waiting for an answer.
    • 2015-12-15 to 2016-01-19
      • No updates.
    • 2016-02-02
      • Release team did not come to an agreement/conclusion. Unclear what next steps should be
  • Status of logo copyright
    • 2015-12-01
      • ACTION: Shaun to send out email to d-d-l with proposal
      • No news on this, action item from Shaun is still pending.
    • 2015-12-08 to 2016-01-19
      • No updates.
    • 2016-02-02
      • Shaun will try to pick it up this week
  • CiviCRM discussion (from 2015-12-15's minutes)
    • ACTION: Jeff to pick the item up again in 2016
  • Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
    • 2016-01-12
      • Awaiting for Andrea's reply
    • 2016-01-19
      • Andrea replied back to Jeff
      • Jeff to bring the item back during any of the upcoming meetings

  • Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion

  • Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
  • Unixstickers
    • 2016-02-02
      • Allan has an action item to follow up with this
      • Kat put some information on the agreements page for similar cases
    • 2016-02-09
      • Allan drafted email - need to send that out
    • 2016-02-16
      • Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday.
  • GNOME.Asia budget
    • 2016-02-02
      • Kat volunteers to help them to write a proper budget, and then go from there
    • 2016-02-09
      • No updates.
    • 2016-02-16
    • Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k
  • GUADEC contract
    • 2016-02-02
      • Kat will proceed adjusting the current draft to address the local oraganizer's requests
    • 2016-02-09
      • No updates
    • 2016-02-16
      • Kat will follow up and send the contract to the ML, we can vote there if needed
  • Google ad grant
    • 2016-02-02
      • Alexandre to follow up with the procedure to get registered
    • 2016-02-09
      • No updates
  • Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
    • 2016-02-02
      • Cosimo to draft an agreement and then we can move the vote on the mailing list
    • 2016-02-09
      • No updates
  • Julita's event in March
    • 2016-02-09
      • ACTION: Shaun to contact her about the event being approved
    • 2016-02-16
      • No updates.
  • Next adboard meeting
    • 2016-02-09
      • ACTION: Shaun to send out email to find a good time for the meeting
    • 2016-02-16
      • ACTION: Shaun to schedule the next meeting

Discussed on the mailing list

  • Outreachy sponsorship for one GNOME intern for the May 2016 round
    • For the current round of Outreachy all the four GNOME interns will be sponsored by other orgs: two by Red Hat, one by Endless, and one by the FSF.
    • VOTE: approve 6.5k, these funds are going to be used if there are strong candidates, who are not covered by dedicated sponsorship for GNOME from other organizations
    • VOTE: +1 unanimous
    • VOTE PASSED

Completed action items

Pending action items

  • Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
  • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
  • Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
  • Shaun: GNOME logo use by podiatrist
    • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
  • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  • Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
  • Shaun and Allan to create a webpage for prior pants winners
  • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Kat to draft a contract template for future use organizations for which we handle money

  • Kat to propose privacy bounty T&C/rules for review

  • Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

    • Sysadmin Team's NDA should also be covered when dealing with this item
  • Allan will look at gnome-software privacy issues from a legal standpoint
  • Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)

FoundationBoard/Minutes/20160216 (last edited 2016-02-18 17:11:31 by AndreaVeri)