Minutes for Tuesday, February 9nd 2016, 20:00 UTC

Next meeting date Tuesday, February 16th, 20:00 UTC

Attending

• Rosanna Yuen
• Alexandre Franke
• Ekaterina Gerasimova

• Shaun McCance

• Cosimo Cecchi
• Allan Day
• Jeff F. T.

Regrets

• Andrea Veri

Missing

Agenda

• Endless joining the AB
• GNOME.Asia budget
• GUADEC contract
• Status of Google ad grant
• Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
• Advisory board meeting
• ED search update scheduling

Ongoing:

• ED search update
• Google Play account
• Status of logo copyright
• J-P Mengual's partnership request for accessibility work
• Unixstickers
• Meta-discussion on attracting new contributors?
• CiviCRM discussion
• Sysadmin fundraising levels and perks
• Meta-discussion on attracting new contributors
• Jeff reimbursement request (from the mailing list)
• GNOME.Asia budget
• Endless joining the AB
• GUADEC contract
• Google ad grant
• Trademark request: chrome extension - bug 727936 - integration with GNOME Shell

Minutes

• Endless joining the AB

  • Also want to send an email to the adboard list to give a heads-up to the other AdBoard members

  • ACTION: Shaun to send the email to the list
  • ACTION: Kat to add people to the email
• GNOME.Asia budget
  • No updates
• GUADEC contract
  • No updates
• Google ad grant
  • No updates
• Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  • No updates
• Advisory board meeting
  • ACTION: Shaun to send out email to find a good time for the meeting
• ED search update
  • Sri from the ED committee wants to present to the Board at next week's meeting
  • We agree to that
  • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
• Julita's event in March
  • ACTION: Shaun to contact her about the event being approved
• Unixstickers
  • Allan drafted email - need to send that out
• Meta-discussion on attracting new contributors?
  • Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few

  • https://etherpad.gnome.org/p/attracting-contributors-discussion

Ongoing:

• ED search update
  • 2015-12-01
    • No news received in recent weeks, mostly because of holidays
  • 2015-12-08
    • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  • 2015-12-15 to 2015-01-12
    • No updates.
  • 2016-01-19
    • Committee has completed interview with two final candidates
    • They should have a final answer/proposal to the board within a few weeks
  • 2016-02-02
    • Expect more news this week - we'll start scheduling interviews soon
  • 2016-02-09
    • Sri from the ED committee wants to present to the Board at next week's meeting
    • A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting
• Google Play account
  • 2015-12-01
    • ACTION: Alexandre to follow up with the Release Team about this
  • 2015-12-08
    • Alexandre mailed the Release Team today, still waiting for an answer.
  • 2015-12-15 to 2016-01-19
    • No updates.
  • 2016-02-02
    • Release team did not come to an agreement/conclusion. Unclear what next steps should be
• Status of logo copyright
  • 2015-12-01
    • ACTION: Shaun to send out email to d-d-l with proposal
    • No news on this, action item from Shaun is still pending.
  • 2015-12-08 to 2016-01-19
    • No updates.
  • 2016-02-02
    • Shaun will try to pick it up this week
• CiviCRM discussion (from 2015-12-15's minutes)
  • ACTION: Jeff to pick the item up again in 2016
• Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  • 2016-01-12
    • Awaiting for Andrea's reply
  • 2016-01-19
    • Andrea replied back to Jeff
    • Jeff to bring the item back during any of the upcoming meetings
• Meta-discussion on attracting new contributors
• 2016-01-05
  • Item has been deferred.
• 2016-02-09
  • Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few

  • https://etherpad.gnome.org/p/attracting-contributors-discussion

• Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
• J-P Mengual's partnership request for accessibility work
  • 2016-01-19
    • We support the cause but don't have a history working with individuals.
    • Allan suggests sending email proposing ramp up, work more closely as time goes on
    • ACTION: Allan will send email
  • 2016-02-02
    • Allan has an action item to follow up with this
  • 2016-02-09
    • Allan followed up - this item can be removed from the ongoing items section
• Unixstickers
  • 2016-02-02
    • Allan has an action item to follow up with this
    • Kat put some information on the agreements page for similar cases
  • 2016-02-09
    • Allan drafted email - need to send that out
• GNOME.Asia budget
  • 2016-02-02
    • Kat volunteers to help them to write a proper budget, and then go from there
  • 2016-02-09
    • No updates.
• GUADEC contract
  • 2016-02-02
    • Kat will proceed adjusting the current draft to address the local oraganizer's requests
  • 2016-02-09
    • No updates
• Google ad grant
  • 2016-02-02
    • Alexandre to follow up with the procedure to get registered
  • 2016-02-09
    • No updates
• Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  • 2016-02-02
    • Cosimo to draft an agreement and then we can move the vote on the mailing list
  • 2016-02-09
    • No updates

Completed actions

• J-P Mengual's partnership request for accessibility work
  • Allan followed up - this is completed
• Endless joining the AB
  • ACTION: Shaun to write the quote on the GNOME side
  • ACTION: Kat or Alexandre to publish the news
  • Need to find out who the other representative is. First representative is Jonathan
  • ACTION: Rosanna to find out who other representative is and what next steps are for invoicing, etc, and report to the list

Pending action items (section that is slowly going to be removed from the meeting minutes)

• Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
• Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
• Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
• Shaun: GNOME logo use by podiatrist
  • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
• Shaun and Allan to create a webpage for prior pants winners
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

  • Sysadmin Team's NDA should also be covered when dealing with this item
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)