Minutes for Tuesday, February 2nd 2016, 20:00 UTC

Next meeting date Tuesday, February 9th, 20:00 UTC

Attending

  • Jeff F.T.
  • Rosanna Yuen
  • Alexandre Franke
  • Ekaterina Gerasimova
  • Shaun McCance

  • Cosimo Cecchi
  • Allan Day

Regrets

  • Andrea Veri

Missing

Agenda

  • Endless joining the AB
  • GNOME.Asia budget
  • GUADEC contract
  • Google ad grant
  • Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
  • Trademark request:
    • GNOME logo for session launcher
    • session is on a remote server, they don't have anything to do with it, they just provide the launcher
  • Clarification post about OPW & Karen (originally discussed on the mailing list)

Ongoing:

  • ED search update
  • Google Play account
  • Status of logo copyright
  • J-P Mengual's partnership request for accessibility work
  • Unixstickers
  • Meta-discussion on attracting new contributors?
  • CiviCRM discussion
  • Sysadmin fundraising levels and perks
  • Meta-discussion on attracting new contributors
  • Jeff reimbursement request (from the mailing list)

Minutes

  • Endless joining the AB
    • ACTION: Shaun to write the quote on the GNOME side
    • ACTION: Kat or Alexandre to publish the news
    • Need to find out who the other representative is. First representative is Jonathan
    • ACTION: Rosanna to find out who other representative is and what next steps are for invoicing, etc, and report to the list
    • Also want to send an email to the adboard list to give a heads-up to the other AdBoard members

    • ACTION: Shaun to send the email to the list
    • ACTION: Kat to add people to the email
  • GNOME.Asia budget
    • Received budget but it's a list of expenses, not a full budget
    • Most expensive option is $23699.50, least expensive option is $13579.50
    • GNOME.Asia organizers haven't communicated us how much they expect to raise themselves
    • Then we'll need to coordinate with the organizers about how much money we'll advance for the conference. Probably can figure that out by next week.
    • ACTION: Kat volunteers to help them to write a proper budget, and then go from there
  • GUADEC contract
    • We have a draft for the contract. Local organization and Linux Tag e.V. have a few changes that they want us to make
    • No objections from the board to the proposed changes
    • Rosanna to investigate what the Foundation's liability insurance covers
    • ACTION: Kat will proceed adjusting the current draft to address the local oraganizer's requests
  • Google ad grant
    • Are we interested? We would get free credit for Google AdWords. We could advertise things (e.g. GUADEC) through Google AdWords for free

    • We would need to register with the program to get accepted, and then need to login once every 90 days at least
    • We can work with the Engagement team to get some further help with this
    • ACTION: Alexandre to follow up with the procedure to get registered
  • Trademark request: chrome extension - bug 727936 - integration with GNOME Shell
    • General feeling that we would prefer for the extension to be hosted on git.gnome.org
    • If they are a third-party we would probably have to sign an agreement where they acknowledge that the trademark is our property
    • The agreement can protect us in case the logo is used in association with something else, or in case the project contains malicious code
    • ACTION: Cosimo to draft an agreement and then we can move the vote on the mailing list
  • Clarification post about OPW & Karen

    • This was done. Karen was notified

Ongoing:

  • ED search update
    • 2015-12-01
      • No news received in recent weeks, mostly because of holidays
    • 2015-12-08
      • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
    • 2015-12-15 to 2015-01-12
      • No updates.
    • 2016-01-19
      • Committee has completed interview with two final candidates
      • They should have a final answer/proposal to the board within a few weeks
    • 2016-02-02
      • Expect more news this week - we'll start scheduling interviews soon
  • Google Play account
    • 2015-12-01
      • ACTION: Alexandre to follow up with the Release Team about this
    • 2015-12-08
      • Alexandre mailed the Release Team today, still waiting for an answer.
    • 2015-12-15 to 2016-01-19
      • No updates.
    • 2016-02-02
      • Release team did not come to an agreement/conclusion. Unclear what next steps should be
  • Status of logo copyright
    • 2015-12-01
      • ACTION: Shaun to send out email to d-d-l with proposal
      • No news on this, action item from Shaun is still pending.
    • 2015-12-08 to 2016-01-19
      • No updates.
    • 2016-02-02
      • Shaun will try to pick it up this week
  • CiviCRM discussion (from 2015-12-15's minutes)
    • ACTION: Jeff to pick the item up again in 2016
  • Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
    • Awaiting for Andrea's reply
  • Meta-discussion on attracting new contributors
    • Item has been deferred.
  • Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)
  • J-P Mengual's partnership request for accessibility work
    • 2016-01-19
      • We support the cause but don't have a history working with individuals.
      • Allan suggests sending email proposing ramp up, work more closely as time goes on
      • ACTION: Allan will send email
    • 2016-02-02
      • Allan has an action item to follow up with this
  • Unixstickers
    • Allan has an action item to follow up with this
    • Kat put some information on the agreements page for similar cases

Pending action items

  • Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
  • Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
  • Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
  • Shaun: GNOME logo use by podiatrist
    • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
  • Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
  • Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
  • Shaun and Allan to create a webpage for prior pants winners
  • Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
  • Kat to draft a contract template for future use organizations for which we handle money
  • Kat to propose privacy bounty T&C/rules for review

  • Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

    • Sysadmin Team's NDA should also be covered when dealing with this item
  • Allan will look at gnome-software privacy issues from a legal standpoint
  • Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
  • Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)

FoundationBoard/Minutes/20160202 (last edited 2016-02-18 16:16:24 by AndreaVeri)