Minutes for Tuesday, January 19th 2016, 20:00 UTC

Next meeting date Tuesday, 26 January, 20:00 UTC

Attending

• Jeff F.T.
• Rosanna Yuen
• Ekaterina Gerasimova

• Shaun McCance

• Cosimo Cecchi
• Allan Day

Regrets

• Andrea Veri
• Alexandre Franke

Missing

Agenda

• GNOME.Asia budget
• GUADEC contract
• J-P Mengual's partnership request for accessibility work
• Meta-discussion on attracting new contributors?

Ongoing:

• ED search update
• Google Play account
• Status of logo copyright
• CiviCRM discussion
• Sysadmin fundraising levels and perks
• Meta-discussion on attracting new contributors
• Jeff reimbursement request (from the mailing list)

Minutes

• J-P Mengual's partnership request for a11y work
  • We support the cause but don't have a history working with individuals.
  • Allan suggests sending email proposing ramp up, work more closely as time goes on
  • ACTION: Allan will send email
• GNOME.Asia budget
  • GNOME.Asia asked if there are funds
  • Kat asked them to prepare a budget and formal request
• GUADEC contract

  • Talking to LinuxTag about handling money, insurance, etc in Europe

  • Will be a draft contract coming to the board for review
• VOTE: 300-400 budget allocation for printing banners and other event-related items for the event box in time for FOSDEM
  • +1 Shaun, Jeff, Cosimo, Allan, Kat. VOTE PASSED

Ongoing:

• ED search update
  • 2015-12-01
    • No news received in recent weeks, mostly because of holidays
  • 2015-12-08
    • 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning.
  • 2015-12-15 to 2015-01-12
    • No updates.
  • 2016-01-19
    • Committee has completed interview with two final candidates
    • They should have a final answer/proposal to the board within a few weeks
• Google Play account
  • 2015-12-01
    • ACTION: Alexandre to follow up with the Release Team about this
  • 2015-12-08
    • Alexandre mailed the Release Team today, still waiting for an answer.
  • 2015-12-15 to 2016-01-19
    • No updates.
• Status of logo copyright
  • 2015-12-01
    • ACTION: Shaun to send out email to d-d-l with proposal
    • No news on this, action item from Shaun is still pending.
  • 2015-12-08 to 2016-01-19
    • No updates.
• CiviCRM discussion (from 2015-12-15's minutes)
  • ACTION: Jeff to pick the item up again in 2016
• Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
  • Awaiting for Andrea's reply
• Meta-discussion on attracting new contributors
  • Item has been deferred.
• Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12)

Discussed on the mailing list

• Unixstickers
  • They're selling GNOME branded items
  • No trademark licence agreement has ever been signed with them
  • Board to get in touch with them about this

Completed actions

Pending action items

• J-P Mengual's partnership request for a11y work
  • Allan to send an email
• Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork
• Cosimo to follow up with interested parties on how to spend the Privacy campaign funds
• Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure
• Shaun: GNOME logo use by podiatrist
  • Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete)
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases
• Shaun and Allan to create a webpage for prior pants winners
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy)

  • Sysadmin Team's NDA should also be covered when dealing with this item
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service)