Minutes for Tuesday, October 27th, 2015, 19:00 UTC

Next meeting date Tuesday, November 3th, 2015, 19:00 UTC

Attending

• Jeff F. T.
• Rosanna Yuen
• Cosimo Cecchi
• Allan Day
• Ekaterina Gerasimova
• Andrea Veri (joined late)

Regrets

• Shaun McCance

Missing

Board meeting

• Desktop Summit 2011 taxes
  • Kat looked over the paperwork and numbers again; still can't get the right numbers to match when we calculate
  • 3.5% tax supposed to be somewhere but can't find mentions of that in the paperwork, or finding conflicting info
  • ACTION: Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
• Trademark renewals: see Pam's mail from October 16th re the old vs new logo image
  • Old logo was trademarked as a temporary measure until the newer logo became commonly used
  • It also serves as a proof of prior art and seriousness in maintaining the mark
  • Should we renew the old logo now?
  • ACTION: Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand
• Replacing Christian Hergert and choose a new vice-chairperson
  • Vice-president
    • Kat will take over vice-president duties for a few weeks until we have a full board again, then we'll call a vote for the new vice-president

• Sysadmin sponsorship brochure & pitch (feedback on the draft, coming up with perks)

  • We're running out of funds from the previous fundraising campaign launched to sponsor a part-time Sysadmin position

  • Jeff prepared a draft and sent it to the Board: https://mail.gnome.org/mailman/private/board-list/2015-March/msg00036.html

  • Needs finishing and some feedback from the Board to improve and finally launch it
  • ACTION: Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure itself
• Conference sponsorship brochure
  • Not much back from the organising teams in the way of feedback
  • We need to make a final call on the fee levels, at the very least.
  • Generally agree platinum should be lower, since we haven't gotten any, but uneasy about increasing bronze/silver levels for GUADEC
  • Kat will try to ask people at sponsoring companies what they think about numbers
  • ACTION: Allan will send an email to the mailing list to vote on numbers for the conference sponsorships for 2016

Discussed on the mailing list

• ilovewhatido.eu trademark license agreement
  • It will last for two years
  • 10% of net receipts (profits) will be donated to the foundation
  • We should be sent a royalty report every 6 month by email
  • VOTE: Approve a trademark license agreement for ilovewhatido.eu
    • VOTE: +1 Allan, Kat, Jeff, Cosimo
      • VOTE PASSED
    • Contract wording should be reviewed as it could be improved
• Status of the GNOME Infrastructure and Sysadmin funds
  • Andrea reported to the Board about the current status of the GNOME Infrastructure and the remaining assigned funds to the sysadmin position
  • The GNOME Infrastructure has finally reached stability both in terms of reliability and uptime
  • No service disruptions since GNOME hired a system administrator

  • Sysadmin funds are however coming to an end after the Board assigned additional 5k USD from its budget back in January 2015 (https://mail.gnome.org/archives/foundation-announce/2015-January/msg00001.html)

  • The Sysadmin sponsorship brochure original draft by Jeff is under Board's evaluation with higher priority

Completed action items

• Allan to reply to Michael about GIMP reimbursements
• Rosanna will take a look at the receipts and take action where she can on the GIMP reimbursements
• Allan will send out the proposed conference sponsorship amounts to the local teams and ask for matching perks
• Shaun will take a look early next week at Desktop Summit taxes (obsolete)

• Jeff to continue the sponsors outreach & Annual Report shipping operation

  • Jeff will send annual report without sponsorship brochures as it will be at least two weeks before we finalize sponsorship levels
• Kat: trademark registration followup with Pam (completed, old)

Pending action items

• Allan will send an email to the mailing list to vote on numbers for the conference sponsorships for 2016
• Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure itself
  • Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin
• Allan to get back to Pam and check if there is an option to proceed with an unregistered trademark for the old GNOME foot that still protects the GNOME brand
• Kat and Rosanna to schedule a call with Marta to sort things out with the Desktop Summit taxes
• Allan to take the sponsorship brochure forward, through the Engagement Team
• Allan to make the board should finalise the sponsorship levels and joint sponsorship discount, and email the organising teams for comment
• Allan: Ubuntu GNOME agreement follwup with Pam
• Shaun: GNOME logo use by podiatrist
• Allan: Hellotux agreement
• Allan: License agreement with ilovewhatido
• Sri, Christian: Privacy funds hackfest
• Allan will follow up with Pam with the result of further discussion about the Ubuntu GNOME logo (include GNOME Shell + Control Center in the agreement with an option for the Board to review)
• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Christian to reach out to the ED Search committee and get some updates
• Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
• Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
• Create a webpage for prior pants winners (Shaun and Allan)
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork