Minutes for Tuesday, September 8th, 2015, 19:00 UTC
Next meeting date Tuesday, September 15th, 2015, 19:00UTC
Attending
Shaun McCance
- Rosanna Yuen
- Cosimo Cecchi
- Ekaterina Gerasimova
- Christian Hergert
Regrets
- Allan Day
- Andrea Veri
- JF Fortin T.
Missing
Board meeting
- Funding request for release party.
- Release party in Indonesia, request by Siska Iskandar
- Siska's original request is $798. She's OK with the board funding less than requested.
- General sentiment that we should support her
- Funded $500 for GNOME Peru fest as prior art, but this does not have a proven track record
- Kat: should probably assign $300-400 as a starting point
- Shaun: might be worthwhile in the future to have marketing material boxes for this kind of events
- South America and Asia are less keen to have event boxes because the communities are smaller and more tight. Also shipping costs are much higher - would be almost as much as the box itself
- Then we should have something on the Wiki for people to prepare one
- Tried to engage Marketing team about this but didn't get much response
- Engagement team should reach out to Julita, Siska, Emily, etc what they would find useful in a box like that
- ACTION: Rosanna will ask the engagement team after we're done with the Annual Report.
- VOTE: allocate $350 to the release party. +1 Cosimo, Shaun, Christian, Kat
- VOTE PASSED
- Action items:
- GNOME logo use by podiatrist (Shaun)
- Logo usage for tshirts (Jeff)
- Trademark-infringing swag (Cosimo)
- Freedesktop hackfests with Groupon money (Kat)
- Privacy funds hackfest (Sri, Christian)
- Idea to get it rolled up with West Coast summit
- Been on weekly calls with Sri for West Coast summit organization. Want to expand the scope of the conference to much larger and not exclusively tied to GNOME
- Not sure if West Coast summit will be the best forum to do this given the expanded scope
- Sri sent a proposal to the Board two weeks ago about the Summit, with a request for $2K funding attached
- Not sure how much is going to be GNOME-centric after reading the proposal
- Organizers are still focusing on finding sponsors and finding the right format
- Sri's proposal does not have clear benefits for GNOME, so the request for Foundation money is a bit more dubious
- We don't typically spinsor event organization for non-GNOME events (even though we sponsor people to attend)
- Idea is also to expand companies investing in the GNOME platform
- Christian's preference would be to do this as part of LPC, but that's proving to be difficult
- Is it a conference targeted to developers or budget decision-makers then? That can change the scope of GNOME's involvement
- General consensus that this conference is a great idea, but we don't have enough details to vote on funding
- Rosanna: we could help with handling the money without charging an administrative fee
- Shaun: would like to see a budget in any case before we vote on any funding request
- ACTION: Shaun will write his thoughts and reply to Sri
- No other concrete alternatives - we'll let this rest for a bit more
- Open items:
- GUADEC 2016
- Another three weeks to send bids
- Karlshrue team met last week - things are ongoing
- Bern team haven't submitted an intention to bid yet
- Annual report
- Being proofread - waiting for Allan to come back for approval since he's the editor
- Still on track to publish it before the end of FY
- We'll put it on people's agenda much sooner for next year
- ED search
- Still waiting on committee to come back with candidates
- Quick poke might get people moving
- ACTION: Christian to poke ED search committee
- Board is interested if more PR is needed, or if any involvement from board/community would help
- Would like regular updates about state of things bi-weekly/monthly
- ACTION: Christian to poke ED search committee
- Google Play account
- Javier from release-team followed up and volunteered to help
- Out of board's hands at that point
- Desktop summit taxes
- Received information from KDE eV
- ACTION: Rosanna to read the document once more and follow up
- GUADEC 2016
Pending action items
- Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
- Christian to reach out to the ED Search committee and get some updates
- Cosimo to ask Karen about the trademark-infringing mousepads and report his findings to the mailing list
- Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
- Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
- Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
- Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
- Create a webpage for prior pants winners (Shaun and Allan)
- Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
- Allan to follow up with Oliver Propst on Anual Report
- Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
- Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
- Kat to draft a proposal for a privacy policy for review
- Kat to draft a contract template for future use organizations for which we handle money
Kat to propose privacy bounty T&C/rules for review
- Andrea to write the Privacy policy for GNOME services
- Allan will look at gnome-software privacy issues from a legal standpoint
- Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
- Christian to investigate the GNOME gifts situation
- Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
- Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin