Minutes for Wednesday, September 1st, 2015, 19:00 UTC

Next meeting date Tuesday, September 8th, 2015, 19:00UTC

Attending

• Shaun McCance

• Cosimo Cecchi
• Rosanna Yuen
• Christian Hergert
• Andrea Veri
• Ekaterina Gerasimova

Regrets

• Allan Day
• JF Fortin T.

Missing

Board meeting

• GUADEC 2016
  • Agreed to extend deadline. Next steps?
  • Board members are reaching out to interested parties
    • Christian tried to reach the LF out already
• Status of possible privacy funds hackfest
  • It might be possible to have the hackfest during the the West Coast Summit
  • Sri and Christian are currently involved in the organization
• Google Play account.
  • No further comments, the Board will follow up on the private thread and come up with a decision
• GNOME logo use by podiatrist
  • Is this really a trademark infringement?
  • The commercial category is different as they don't sell software
  • ACTION: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
• Logo usage request for tshirts.
  • ACTION: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Trademark-infringing swag (mousepads)

  • http://amazon.co.uk/Abstract-Designer-Colourful-Anti-Slip-Compatible/dp/B0080CYAD8/

    • UK based company having more products than just the mousepad with the GNOME logo
  • A quick Google image search returns no other occurrences on the web at first glance
  • General consensus seems to be that we need to enforce the trademark in this case. Next steps?
  • We don't have a trademark registered on the merchandising area
    • Do we want to register a trademark on this specific trademark category?
  • Should we approach them and ask them to stop or come up with a contract where they will be supposed to get the Foundation part of the profit they make selling the mousepads?
    • ACTION: Cosimo to ask Karen first
• Update on annual report.
  • General content and privacy section are the current blockers
  • It should start coming together more actively this week
• Update on ED search.
  • ACTION: Christian to reach out to the committee and get some updates
• Sponsor Free Desktop-style hackfests using the funds raised for the defence against Groupon
  • Budget can be determined after we get some interest
  • ACTION: Kat to draft a call for hackfests

Discussed on the mailing list

• One GUADEC intent to bid was received:
  • Karlsruhe, Germany

    • https://wiki.gnome.org/GUADEC/2016/Bids/Karlsruhe

    • https://mail.gnome.org/archives/foundation-announce/2015-August/msg00001.html

• Budget increase for Open Help Sponsorship
  • Existing allocated budget by the Travel Committee for Open Help 2015 was 6000 USD
  • Additional funds were requested with a grand total of 7,773 USD
  • The Travel Committee has voted to be in favor of sponsoring 6 attendees to the event, all of them are existing Foundation members and known GNOME contributors
  • VOTE: allocate a grand total of 7773 USD for the Open Help conference (additional 1773 USD than originally approved)
  • VOTE: +1 Cosimo, Christian, Jeff, Allan. Shaun and Kat abstain.
  • VOTE PASSED
• Privacy funds
  • Michael Catanzaro put together a list of privacy-related items we could take into account when deciding what to do with the privacy funds

  • https://wiki.gnome.org/Apps/Web/Development/Security

  • Another list of ideas is available at https://wiki.gnome.org/Foundation/PrivacyCampaign2013

Completed actions

Pending action items

• Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon
• Christian to reach out to the ED Search committee and get some updates
• Cosimo to ask Karen about the trademark-infringing mousepads and report his findings to the mailing list
• Logo usage for t-shirts: Jeff to carry on with the process and follow up and have some general guidelines written down for future cases
• Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website
• Allan to make a proposal for a different way to use the wiki/etherpad for action items, instead of using kanboard
• Jeff to get advisory board contact details from Karen. If this fails, we need to start developing our own contacts and record them on the wiki.
• Create a webpage for prior pants winners (Shaun and Allan)
• Advisory Board meeting at GUADEC: Jeff to contact advisory board members by phone about joining the call on the 4th
• Allan to follow up with Oliver Propst on Anual Report
• Trademark-infringing swag (mousepads): Cosimo to follow up about possible future actions and send a proposal to the board
• Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Andrea to write the Privacy policy for GNOME services
• Allan will look at gnome-software privacy issues from a legal standpoint
• Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Christian to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
• Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin