Minutes for Friday, June 5th, 2015, 14:00 UTC

Next meeting due on June 19th, 2015 at 16:00 UTC

Attending

• Rosanna Yuen
• Marina Zhurakhinskaya
• Jeff Fortin
• Ekaterina Gerasimova
• Karen Sandler
• Andrea Veri

Regrets

• Tobias Mueller
• Sriram Ramkrishna

Board meeting

• GUADEC 2015

  • Endocode is supporting GUADEC and joining other sponsors listed at https://www.guadec.org/sponsors, thanks!

  • Visa/sponsorship letters

    • The templates need a review & board vote for Jeff and Jonas to sign the letters from the GNOME Foundation and FFKP, respectively

      • Templates are available at https://mail.gnome.org/mailman/private/board-list/2015-May/msg00137.html

        • fix "creat" to "create" in FFKP letter
        • propose the use of "GNU/Linux" instead of "Linux"
    • VOTE to use those templates for the fast-tracking process: +1 from Kat, Marina, Jeff, Andrea, Karen
    • VOTE PASSED
  • Budget: did it need further review/approvals/etc.?
    • Non, no pending action required from us and the budget looks good
    • Travel budget is under the local committee and covered by sponsorships, as it stands GUADEC is planned to break even
• Outreachy transfer wrap-up
  • We transferred out the program to the SF Conservancy properly. The program transferred leaving GNOME with no liabilities. All outstanding payments related to previous rounds were collected and all GNOME reserve funds used for Outreach Program for Women were completely restored.
  • Do we need a press release for this? Maybe not, there is not a strong need for it unless someone (on the engagement team?) wants to work on it
• WHS press release
  • The signed contract has not yet been sent back to us till the 30th of April
  • Andrea sent them a poke on the 2nd of June, awaiting reply
  • Follow-up with engagement team as soon as the signed contract is returned to us
• ED search status update
  • Any activity from the ED search committee yet?
    • List of candidates is still being put together
    • A job description for the role is being drafted
    • Marina suggests the ED Search committee should get in touch with the Board with regular updates on their efforts, and with any questions
• Brainstorming ideas for the GUADEC adboard meeting
  • Possibly have core developers presenting their applications / modules with live demos

    • ex: Christian for Builder, ?? for GTK+/Wayland, GStreamer, WebKit...

      • let's not replace the AGM team presentations... unless the schedule is too tight for an AGM to last 4 hours this year and it goes back to just the foundation reporting instead of foundation + all teams reporting.
    • The idea is to get adboard excited about the technologies we're presenting, it doesn't have to be backend techs
  • Check what the outcome of Sri's initiative to invite/involve companies in the GNOME West Coast Summit in June 2015; share the results with the adboard
  • How to promote GNOME technologies, starting from the website mockup (Allan Day posted the draft/mockup of such a page for the website, on the engagement list)
  • Goals for new ED

Pending action items

• HELLOTUX t-shirts with GNOME's logo: Sri to check with the engagement team for validation for this, and then we'd need to sign a formal agreement
• Desktop Summit 2011 taxes: Kat to mail Marta back asking for more details on how the total amount we should pay was reached
• Board to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events
• Kat to create a private wiki page on the web services accounts holders and passwords
  • Allan and Kat decided to go for a private git account instead for security reasons
• Kat to draft a proposal for a privacy policy for review
• Kat to draft a contract template for future use organizations for which we handle money

• Kat to propose privacy bounty T&C/rules for review

• Karen to write the Privacy policy for GNOME services
• Karen will look at gnome-software privacy issues from a legal standpoint
• Karen to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list
• Tobi to continue pursuing the fund collection in Europe

• Tobi to talk to Andrea to move the PayPal data extraction scripts over to the GNOME infrastructure

• Sri to investigate better uses of adsense/adwords on the GNOME websites
• Sri to communicate to Rosanna and work on the donation for the West Coast hackfest
• Sri, Marina, Kat to work on establishing criteria for drafting for the hiring committee for the ED role
• Sri to investigate the GNOME gifts situation
• Sri to coordinate with engagement team to better standardize the licensing of GNOME artwork
• Jeff to find existing fundraising brochure/proposal documents and come up with one for fundraising for a sysadmin